Every step of the project management process, from planning to implementation to completion, necessitates effective tactics. At each stage of a project’s lifecycle, project management software is critical for organizing and managing various components of the project.

The total procedure is not easy; it takes effort from every team member to work efficiently and deliver a high-quality job on time. Project managers and leaders put in a lot of time and effort to coordinate everything.

Even a single misunderstanding or mistake may cause the entire team to suffer in terms of quality and turnaround times, not to mention the company’s image and culture.

Using a project management software may help you avoid these dangers and inefficiencies while also ensuring that your project is completed on time and to the satisfaction of your clients.

Let’s have a look at these tools and how they may assist you.

What is Project Management Software, and how does it work?

Project management software is a tool that assists with project planning, resource allocation, task schedule, and team member collaboration. It also allows project managers, users, and stakeholders to keep track of budgets and costs, as well as documentation, quality management, and proper administration.

A project management tool is designed to help your team become more productive and guarantee that projects are completed on time and in good condition. The following are some of the most frequent characteristics of project management software:

  • Planning a project
  • Organizing tasks
  • allocating resources
  • Keeping track of progress and developing roadmaps
  • Bug-hunting
  • Budgeting
  • Assuring data security and privacy
  • Preparing for the release
  • Analytics and reporting

What are the benefits of project management software?

Organizations with several projects and large teams may experience difficulties in completing their tasks. Many duties, such as ideation, planning, implementation, and delivery, require your attention. And each phase is critical for delivering a high-quality project and keeping your clients satisfied, which will help you grow your business.

Manually doing everything takes a lot of time, money, and effort. Due to inadequate project management, you may also risk missing deadlines or reducing quality.

Project management software makes the whole process of executing a project more efficiently. It allows you to optimize each stage so that you can complete projects on schedule and with high quality. It strengthens your relationship with your consumers, fosters trust, and aids in the maintenance of a positive brand image.

Some of the advantages of utilizing a project management tool are as follows:

Streamlines workflow

By using a project management tool, you can streamline your workflow across the entire project lifecycle. It will save you from doing manual, repetitive tasks that are annoying and time-intensive. Instead, the tool can automate various processes.

You can assign tasks easily, schedule tasks effectively, monitor the implementation, track progress, integrate other tools you already use, and leverage other features to complete your projects successfully in shorter turnaround times with top-notch quality.

All information in the tool is centralized.

When a project’s real work begins, there’s a risk of miscommunication or mismanagement. As a consequence, employees may become overwhelmed by the workload, the volume of files, and the project’s completion goals may appear far away.

However, by exchanging information via a project management solution with a centralized dashboard, every team member may be on the same page. Your team will be able to work without interruptions, confusion, or burnout in this manner.

Facilitates the flow of information.

Inefficiencies in projects can be caused by a lack of communication. It might lead to misinformation or disagreements, which no one wants in the middle of a project (or at any time either). Exchanging information by email is sluggish, and you may not receive responses when you need them right away.

A project management tool may help your team communicate more effectively by allowing them to immediately remark on the project, hold healthy debates, and offer feedback while maintaining data protection.

Transparency among the team is improved

Transparency among your team fosters trust and allows for more effective cooperation. If tasks, procedures, and progress are not readily apparent to everybody, there will be uncertainties and extra work due to the need to follow processes at each stage.

You may provide increased transparency with a project management platform by ensuring that everyone working on the project is aware of the project’s status and processes. It will assist them in comprehending their following actions and efficiently organizing assignments.

Cost-effectiveness is improved.

Time, effort, and money are all consumed by manual and repetitive operations. It will save you money and time if you utilize a single platform to plan and manage projects, interact with others, and track progress with consolidated insights.

Project management tools advantages

If you begin your search for the best project management software, you will be confronted with a large number of options. Shortlist software depending on the size of your team, budget, and requirements at this moment. You have the option of using self-hosted or SaaS-based project management software here.

The advantages of the former are that source code is freely available to anyone, and you may alter and redistribute it according to your needs. Open-source and free project management tools make it possible to manipulate the code to improve the product by adding new features, fixing issues, and soon.

So, here are a few alternatives for free and open-source project management software.

  1. Restyaboard

Restya is an open-source project management software for managing tasks, chat, to-dos, and more. Restya is a Trello-like kanban board with sophisticated category Extend Restyaboard and a slew of other features including scripts, user styles, widgets, and connectors.


They have the MyRestyaboards app, which is compatible with both iPadOS and iOS. It keeps track of several Restya Boards, and you can quickly import existing boards from Asana, a project and job management tool.

It’s a cloud-based project management system that lets you import work from Kantree, a versatile management tool for organizing, collaborating on projects, managing, and planning. Additionally, boards from Pipefy, Taiga, Taskwarrior, Trello, and Wekan may be readily transferred to Restyaboard.

Every project is managed by a separate board, and you may establish many boards and manage them all at the same time. For immediate and quick launches, use existing templates, and reproduce a single board numerous times with different names. In addition, the keyboard shortcut keys allow you to execute tasks such as member deletion and addition, card opening, voting, and soon.

Create a single digital platform with project categories and descriptions. You’ll receive an interactive interface, greater organization visibility, and the ability to edit, add a member, remove a member, alter permissions, sort, and delete on this digital platform.

Simple boards can be seen, or you can use filters to see a list of boards and change their visibility to public or private. You may also see the cards in a grid or a list view. Restya gives you a calendar view with color options to make it stand out and stand out.

Gantt view, report view, member invitation, member list view, editing visibility mode, changing the backdrop, updating textures and patterns, custom background option, automatic subscription, productivity beats, and much more will be available to you.

2. Orangescrum

To manage agile and simple projects for your teams, use Orangescrum, an open-source project management software that is scalable and safe. It assists you in developing strategies, planning ahead of time, executing your strategy, and allowing your team to accomplish a project on time.

Orangescrum assists you in strategically planning everything to increase productivity and obtain the best outcomes. You may not only create project plans but also monitor and deliver them in a seamless manner. When giving responsibilities to your teammates, also aids in real-time cooperation and resource efficiency.


To improve success rates, Orangescrum connects your workflow with visual project planning. Real-time data in your dashboards provide insights into portfolio performance and activities. You may also manage financial operations and budgets by keeping track of project expenses and resource costs to increase profit margins.

Role-based access control (RBAC) and Single Sign-On help protect your data. You may also use Orangescrum on your Android or iOS mobile to complete the same task while you’re outside. Furthermore, consolidate your project information so that you can access it from anywhere

3. OpenProject

OpenProject is an open-source project management software that is agile, efficient, traditional, and hybrid. You will be able to protect your privacy using the most up-to-date privacy and data security standards. By integrating it into your infrastructure, you may have total control and ownership of your data.

Using the program will provide you with unrestricted access to all of your data and its storage. It will also enable your team to operate in a more productive, enjoyable, and straightforward manner. Furthermore, your team will be able to track their work to achieve better outcomes, as well as organize jobs swiftly and assign assignments to everyone in the team.


OpenProject keeps everything in one location so you can communicate more effectively. Using shared timelines to view and build project plans, maximize the creativity and experience of your coworkers.

By understanding the scope, analyze the particular actions to establish a strategy and inform everyone on how to continue and when to deliver the project. With each iteration, agile teams will measure, learn, and build to provide quicker and better work.

OpenProject provides the tools needed to implement approaches such as Kanban and Scrum, as well as agile product development. It’s a large community for developers, open-source enthusiasts, corporations, and others to discover the ideal arrangement, which includes both physical locations and flexible hosting alternatives.

3. ERPNext

ERPNext, an open-source project management software, may help you improve your everyday working style. It enables you to organize your tasks, schedule, plan, and evaluate projects faster by interacting with your team.

With a clear perspective of the plan, ERPNext can maintain track of your project deadlines. By discovering a task-driven strategy, you can manage everything from a single workspace and simplify projects.


ERPNext makes collaboration simple by allowing you to break down a project into manageable chunks and distribute them to your team members. You’ll also be able to track your project’s progress and efficiency through priorities, a defined scope, milestones, and expected deadlines.

ERPNext also allows you to exchange and upload multimedia assets such as photos, documents, and videos. With the aid of auto-replies to incoming emails, maintain smooth contact with everyone.

Get up-to-date and accurate information whenever you need to keep track of spending and budgets, plan better for each project, and understand how the money was spent. You may also use it to create software for open-source initiatives.

4. Taskcafe

Taskcafe is an open-source project management software that uses a Kanban board interface to help you organize multiple tasks by setting due dates, adding checklists, and labeling. Each given job will be visible once you enter the “My Tasks” page.


Personal projects, task comments, task activities, and other choices will also be available. If you’re looking for a replacement for NextCloud, Trello, and other project management tools, Taskcafe is a good option. It fits your workflow and makes managing projects simple. It’s still in the early stages of development, but it already offers a lot of helpful and interesting features.

5. Focalboard

Are you looking for a replacement for Notion, Asana, or Trello?


You might use Focalboard, which is a self-hosted open-source project management software. The Kanban board perspective aids in the organization, management, tracking, and definition of work across your teams. It is available in two editions:

It’s a desktop tool for personal and to-do projects called Focalboard Personal Desktop. It’s a single-tenant application that operates on a local server for the best performance and speed.

The Focalboard Personal Server is a self-hosted server that allows you to interact more effectively with your team.

To choose project tasks from the various templates, hover over “create new boards.”

Change the date produced, priority, sort settings, filter settings, and group by parameters to your liking. You may also modify the group property by dragging cards from one column to another. Additionally, you may change the cards whenever you want to see the list of characteristics, content, and comments.

Table views allow you to see all of the cards in one location and open them by hovering over the title. Additionally, each board contains card and board templates that may be customized to fit your team’s needs. On your Mac and Windows, get a Personal Desktop, and on Ubuntu, get a Personal Server.

6. Twake

Twake is a collaborative digital workspace that helps you increase organizational efficiency. It allows you to smoothly connect with your team, invite other users, exchange files, collaborate on projects, and initiate a video meeting.


Twake allows you to manage the entire project, create new tasks, shift each job according to its progress, and allocate work to your coworkers along with deadlines. Its drag-and-drop file manager makes it simple to access your saved and shared files.

You can easily manage labels and versions, as well as modify your files. Create new team events as needed, connect video links for conference calls, arrange member notifications, attach pertinent tasks and files, and set deadlines.

Twake also makes it easy to integrate the applications you need into your workflow. Files, calendars, and conversations are all independent of each other in every program. You may work on the same document in a variety of formats, including Google Docs, Libre Office, and MS Office.

Your files are safe since Twake’s database is encrypted. You also can control who has access to the files. All of your files and data are safely kept in France. It conforms with GDPR and supports HTTPS/SSL encryption for safe data transfers.

You may use this project management software for free with limited capabilities or upgrade to a paid subscription to get more.

7. Wekan

Wekan with the kanban board is another free and open-source project management software on this list. A Kanban board is an amazing tool for keeping your work organized, such as keeping a to-do list, working in a team, organizing vacations, and checking the current state of a project.

Wekan helps you increase productivity by allowing you to focus on the important things. On your PC or server, it includes a one-click installation option. Wekan is utilized in 63 different languages and is available in many countries.


This program comes with a real-time user interface that lets you handle anything. Furthermore, it is compatible with several systems. You’ll need the following to install Wekan on your PC.

It would be advantageous if you have 64-bit Linux Snap or Sandstorm/Windows/Mac, CPUs that support MongoDB and Node.js, 1GB of free RAM for Wekan, a system server with 4GB of RAM, and sufficient disc space.

8. Leantime

Kanban boards for task management, calendar and table views, Gantt charts for milestone management, and Lean Canvas for research boards are among the features. Timesheet management, project dashboards, retrospectives, reports, two-factor authentication, and numerous user roles are all included.


Leantime can be integrated with Slack, Zulip, and Mattermost, and tasks, milestones, and timesheets may be exported to CSV. This program is available in English, Russian, Spanish, and Dutch, and it uses a local file system or AWS S3 for file storage.

9. ProjectLibre

Meantime, as the name implies, provides “lean” project management, which is ideal for innovators and entrepreneurs. It’s built to run smoothly from project conception to completion. The MySQL database is used by this open-source program, which is developed in PHP and JavaScript.

If you’re looking for a solution to help you with your management tasks, ProjectLibre is a great choice!


It’s an open-source Microsoft Project replacement that runs on Mac, Windows, and Linux and can handle MS Project files. It also gives teams the ability to handle several projects.

ProjectLibre is available in 29 languages, and you may choose your preferred language from a drop-down menu. Gantt charts, PERT charts, network diagrams, RBS/WBS charts, earned value costing, resource histograms, and more features and advantages are available.

10. Taiga

With Taiga, a project management solution with comprehensive capabilities and a simple interface for multi-functional agile teams, you can complete your project on time and on budget. It enables you to work together with your team to set deliverables and make use of their expertise.


Begin by aligning duties and prioritizing deliverables so that each team member can complete them on time. Taiga allows you to swiftly communicate with your peers to share task progress, which is important in any management. Allow your coworkers to see the current activities and tick off the tasks that have been done.

With Taiga, you can provide your team with more transparency about the project’s current state and resource allocation, as well as a better understanding of the effort necessary to accomplish it. It offers a user-friendly interface that makes it easier to work and complete tasks.

You may adjust the processes and add new features without having to go through a complicated setup process in the middle of the project. Taiga also helps you produce exceptional projects by providing dependability, independence, adaptability, flexibility, security, performance, and stability.


Project management software speeds up your process, improves collaboration, and saves you time and money. I hope the above-mentioned open-source and free project management software assists you in achieving these benefits and effectively completing each project.