Monthly Archives: May 2020

Do you want to manage your remote team effectively? Here are some tips and tools to manage a remote team effectively during this COVID-19 pandemic.

With the COVID-19 pandemic more and more businesses are switching to the remote model of work. Medics advocate social isolation and quarantine because it prevents the spread of the virus.

Companies that have never previously used remote teams continue to make faults in successfully handling their remote teams. On the other hand, not much has changed in the routine of freelancers and companies that used remote work from the start.

Services for software development, web design, and IT services have traditionally been called remote-friendly. A change from the office job to remote work, however, also involves tension.

How do you set up effective management of your remote team? We suggest you learn from other people’s mistakes. Most of the tech firms at one point or the other made remote team management mistakes.

Here are four of the most common remote team management errors you make may address in weeks time:

1. Give up Time Tracking

This sounds counter-productive but so many companies found it useless to track time. For some kind of tracking software, most companies that shift to remote team management fall. The trackers go as far as making screenshots of the computer screen, or recording mouse movement.

Thing is, the more advanced a controlling system is, the more incentive to hack it and work around it. Excessive control is always stressful and combined with the stress of switching to remote work, this builds up discontent in your team. Ultimately, productivity suffers.

Instead: switch to outcome-oriented work. Measure your team’s work in tasks and not in hours. If you bill your customers by the hour then you need to take advantage of the self-reported time or average time required to complete similar tasks.

2. Set up clear communication rules & do not demand anything over them

Tracking is frustrating with the staff you need to be on the same page. Practice shows you need strict rules of communication that work with everyone on your team, with no exceptions.

The rules can apply to a medium of communication and response times. For instance, set rules that employees need to respond to Skype / Zoom calls or call back within 20 minutes of a missed call to warn their supervisors if they leave the computer due to a family emergency.

The moral here is to play by your own rules. If you set up a rule that your employees need to respond to telegram messages within 30 minutes, do not call their phone for 15 minutes after a message has been sent.

3. Be Understanding

If you are shifting to a remote work model because of the worldwide pandemic, you need to understand that this change is stressful for both the team and the management. In fact, no one at your company initially subscribed to remote work, and not everyone may love it.

Working at home often presents challenges, especially with concentration. At first, your team will need to learn proper time management – most will be slightly disoriented.

Same goes for the managers – they will need to get used to the fact that not everyone replies immediately,

Pandemic times are hard on every family, and employers need to be understanding. A workday at home is often accompanied by chores, children, and other distractions, and the lack of understanding from the manager contributes to more stress and even less productivity.

Read 5 TOOLS TO COORDINATE THE REMOTE TEAM

4. Use The Right Tools

The switch to remote work is your opportunity to upgrade your Project Management toolset. It takes time to re-evaluate the project management program but it’s still worth it. Ensure you are testing the market and seeking one that fits your needs.

Even if you spent weeks relocating the remote engineering team to the latest one tool – it’ll pay off with faster, more efficient processes managing Time.

Its tools must be intuitive, scalable, and not overwhelming Terms and Conditions.

Also, make sure different teams use the tools that fit their levels – while developers may stay with Jira, marketers, and copywriters are all set with Trello & Asana and the management may need TeamGantt or GanttPro.

You can use Restyaboard, one of the best tools to effectively manage your remote team. You can easily plan, collaborate, organize, and successfully deliver projects of all sizes on time using this tool.

Here are eight of the best collaboration platforms to help communicate effectively with your teams, and even your business partners for your Startups.

With today ‘s rise in e-commerce, investors can create their own startups a lot easier. There are various markets to study and to try to invest in. If you’ve decided to start your own company, you ‘re going to work with various teams to make your business successful.

For this purpose, communication is essential to your company. Some tools will help you to effectively interact and collaborate with teams and even with your business partners.

Restyaboard

Restyaboard is a project management tool for both small and large businesses that can make your projects move faster. This tool gives you a safe space for users to collaborate. It can be used for scheduling, monitoring, and for discussing the projects at hand. It’s an organized way of working on a project with various people. While you can communicate through social media platforms and schedule using calendars, it would be a lot easier to keep track of everything when you can do all of these tasks using one tool.

From team chatting, proofing files and designs, time tracking, task management, note-taking, etc. — Restyaboard helps throughout every phase of work. It also has multiple task views — list view, board view, calendar view, Gantt chart view (timeline view), so you can manage work using the one that suits your needs the best.

Additionally, Restyaboard is a simple tool, and it’s very easy to use. You won’t have to provide months of training to your employees for them to learn and master the interface of this tool. It is an open-source version if you are interested in trying this platform for your business.

BlueJeans

It can be a bit overwhelming to talk to a business partner, especially with the manufacturers. In doing so we can give you a few tips, here. Aside from the difficulty of choosing the correct one, you also have to set up a meeting where you can answer all of your concerns, and maybe reach a compromise that will help both sides. Fortunately, today’s technology helps us to organize conference meetings without physically meeting each other with people from all over the world.

BlueJeans is an example of a tool that businesses can use when they decide to hold video meetings with someone else. This program allows users to take part in the meeting through a cell phone, a web browser or even a desktop application. Besides this, it’s filled with methods of collaboration that business owners would enjoy.

Cisco WebEx

Addition to working with your business partners and workers, you also do have to provide the staff with training sessions. Doing so would allow you to make sure their skills improve. There will also be times you’d like to carry out sales demonstrations.

Cisco WebEx allows you to do that, and much more. It helps you to make presentations, send HD video conferences and even share files. Doing this makes the meeting more comfortable for you and your friends, and working together.

Google Hangouts Meet

Google Hangouts Meet is one of the most common resources used by startups for their collaborations today. Operating easily plus, people with Android smartphones can access it without any trouble. You can make voice and video calls, send chat messages, generate group chats and use this platform to send multimedia messages.

It can be used for your meetings and conferences, too. The standard version is free, but you’d have to pay for it if you’re going to get the business edition that will allow you to interact with up to 25 participants all out once. Another great thing about this platform is that your old conversations would be recorded.

Office 365 

If you have a kit for Office 365, you will have access to both Skype and Yammer. Skype is one of the best sites for video chatting that anyone can get this evening. It also has a version of the business which offers more features. It allows you to hold a group meeting at the same time, with up to 250 people. The old version of Skype may not be the best choice, but there are a lot of new features in the latest version that will allow you to interact better with your team.

Yammer, on the other hand, is designed for businesses having to share essential and internal information. Using this platform is also enjoyable, as it looks just like Facebook. Using this kind of forum, you may encourage cohesion in your organisation.

TeamViewer 13  

TeamViewer 13 has been one of the main tools to have when starting up a startup. This software is particularly useful when you have several members of your team who are working at home remotely. This tool has a conference feature that helps you to hold meetings and a screen sharing feature that you can use to show how to do it to people.

This app works like magic and its advanced features can also shock you. Using this program you can also run a computer screen of another user. TeamViewer is a nice tool that you can use to work together and even solve another team member’s problem when you need to.

Asana

Asana ensures you are still on schedule and alerts the staff of their deadlines. This platform also features a smartphone app that can be installed by your staff so they can access your workspace anytime, anywhere.

It is important to keep track of your tasks, so you don’t end up losing them. If you have a lot of team members and there are a lot of ongoing tasks, some of them will easily be ignored. Asana should help you avoid issues, as it has a template that streamlines the business’ workflow. Besides this, it can also speed your job.

Slack  

Last but definitely not least is Slack. Slack is a perfect networking device for your squad. You will split the chat groups and block other people in the company from watching the discussions in other team chatrooms. Through this platform, you can submit files and even integrate them with other platforms, such as MailChimp, Google Drive and Zendesk.

It’s also a very flexible device because, if you’re an Android or an iPhone user, you can still access it from your smartphone.

This blog is about the few tools for remote teams to coordinate and handle as a manager.

Working from home can be difficult for many teams, particularly when you’ve relied heavily on each other’s face-time. As rising numbers of teams adapt to working from home. Here are a few tools for remote teams which can help you handle as a manager:

1. PROJECT MANAGEMENT SOFTWARE

Don’t let you hold back the initial setup time. If you work with many stakeholders within the organization, it can be very time-consuming to organize all your tasks and promotions via Slack, Email, and Phone Calls. Establishing a program for project management would help you coordinate the workload of your team and boost transparency as well. Especially if some members within your organization are finding it hard to get into a routine. It can also help with a more straightforward process of approval and feedback on ongoing projects, without going back and forth with emails.

Recommended Project Management Tool

Restyaboard: https://restya.com/board

2. A CHAT & VIDEO CONFERENCING TOOL

Now, you might think that Zoom is the ultimate option, but for talk and video calls, our personal preference is Google Hangouts or Slack. Slack is perfect if the team needs to stay linked but if team members keep it open all day, it can also impact productivity. Seek to impose a no-slack hour each morning and once each evening. Not everyone would feel excessively linked in this way. The introverts inside your team, in particular, can feel tired of all the contact going in their direction. We recommend that you schedule a maximum of 2hours of video calls a day.

Read Free Tools To Handle Your ”Work From Home” Day Easier

3. SPARK

You’re now inundated with texts, and you feel like you need to get back to people right now. Here’s Fire, the email app that makes life so much easier for you. Build templates for emails that you regularly send. Spark also lets you snooze emails to remind you, at your convenience, of getting back to the user.  For eg, if you have many comms requests to send to clients but work on the comms plan at 11 am on Thursday, Spark will let you snooze the emails until Thursday at 11 am. And when you need them, they are right in front of you. Achieve the smart way inbox Zero. In addition, you can delegate tasks from your email into Restyaboard to your team members.

Get Spark: https://sparkmailapp.com/

4. SERENE

If you’re the sort of person who has all four addresses, Slack, SproutSocial, Linkedin, and much more open all day. Odds are the productivity is lost. So using a Serene-like device to avoid all distractions. Allowing yourself to work 30 minutes on a particular task would also make your output turbocharged.

Serene: https://sereneapp.com/

5. TIME TRACKING TOOLS

Time-tracking is for many a point of contention. Especially if you find like the days turn into each other. Time monitoring can be of tremendous benefit to productivity. Using time tracking to ensure that you work just 7 hours a day, log tasks and link time with tasks/projects. If they fill out the timesheets, you can also give your team a 4 hour Friday. It will also help you understand the course of your time. For example, if you spend 14 hours a week at video meetings, you’ll know that and you can take steps to improve it.

Recommended Time Tracking Tool

Restyaboard: https://restya.com/board