Monthly Archives: February 2021

How to run your business more productive

In this blog, we going to see the top 5 tips to run your business more productive.

When it comes to success, productivity is the name of the game for many business owners. After all, when the business is organized and your employees are satisfied, it’s easy to keep up with the tasks.

Will you want to improve your productivity? We’ve put together a list of five tips to run your business more productive to help you in achieving your goals. Trust us: the business will be smooth sailing with a few rapid changes and some fine-tuning.

Let’s see the top 5 tips to run your business more productive.

#1: Delegate Tasks

Delegate tasks are one of the key tips to run your business more productive. We know that it’s tempting to do it all by yourself. However, no matter how productive you are or how hard you work, you will never be able to complete all of your tasks. Delegating tasks to the employees is part of running a successful business. Assess the workload to see if you can better delegate responsibilities. There’s no need for you to do it alone!

Delegating not only eases the workload but also encourages a sense of teamwork in the workplace. Employees would feel included and respected at work if you encourage them to take on responsibilities. It’s a win-win situation for everybody!

Read Top 5 Task Management Tools Of 2021

#2: Focus on One Task at a Time

Multitasking has become an expectation in today’s world of busy workdays and instant access to information (especially when your employees are working from home). You may believe you can research products, respond to emails, and take phone calls all at the same time, but trust us you’ll be much more productive if you focus on one task at a time.

If you focus your attention on the task at hand, you are much more likely to complete each project. Instead of having several half-finished projects all up in the air, you can review your to-do list and move on to the next task.

#3: Integrate Software Tools

If you haven’t already upgraded your business software, integrating new tools would significantly improve the productivity of your business. This is one of the important tips to run your business more productive.

Here are several great ways to integrate technology into your business:

  • Accounting Tools – Instead of hiring an accountant or keeping track of paperwork stacks, update your business with an accounting tool. Accounting Practice Management Software streamlines the results, so it’s all in one place. Plus, you can view all of your information at once to get a complete picture of your finances.
  • Social Media Management – Consolidate your social media accounts into an easy-to-use dashboard. Schedule the posts, see the interaction and respond to the comments, all without missing a beat.
  • Project Management Software Project management software improves the team’s productivity by enabling you to easily delegate tasks, outline projects, and schedule deadlines.

Also, read 3 Must-Have Project Management Tools for Startups

#4: Automate

When you integrate software tools into your business, you will have the potential to automate more tasks. This means less time spent keeping track of small information and more time focused on your goals. When you automate monthly to-dos including payments and invoices, you’ll streamline your finances and avoid hours of tapping through pay stubs.

Also, automate your digital marketing for increased customer engagement with clients. Schedule email alerts or news updates for best times without the need to set a million reminders for yourself. Your clients will engage with your brand in this way, and you won’t need to think about handling emails.

#5: Communicate With Your Team

Not surprisingly, clear communication between team members is a key element of any efficient business. It’s easy to get things done when everyone’s on the same page!

  • Talk Over Video Chat – Whenever possible, have a face-to-face meeting to clarify your responsibilities. We know that face-to-face meetings are challenging these days, so use video chat to update team members about your expectations.
  • Keep Meetings Frequent and Brief – It’s a good practice to check in with your team. However, long, aimless meetings are not conducive to productivity. Instead, give priority to the points you discuss at each meeting and try to hold meetings for less than ten minutes.

You may read 15 Productivity Tools for Your Remote Team

Create a Team-Oriented Environment

No matter how you approach increasing your business’s productivity, one thing is certain—a strong relationship with your employees is vital when it comes to running a tight ship. When you communicate your needs, delegate tasks, and integrate new software, you’ll be amazed at what you can achieve!

Task Management vs Project Management

No matter what profession you’re in, work is about getting things done. Both project management and task management are ways to achieve this. These two concepts, project management, and task management go a long way. They are often used interchangeably. But what do they mean by that?

We’re here to help you out. We’ve broken down what project management is, what task management is, and how similar they are. We also elaborated on project management vs task management to better highlight the differences between the two.

So, let’s get right to it. Here is everything you need to know about Project Management vs Task Management.

What is Project Management?

Before we get into the differences between project management and task management, it is important to understand both of these separately and what they involve.

According to the Project Management Institute, project management can be defined as “the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.”

In simple terms, project management is the overall management of all tasks and goals related to the project.

What is a project?

People have often used the word “project” as a loose definition to cover different things. However, the majority of definitions accept that any project requires the presence of three defining characteristics.

These characteristics include deliverables, a start date, and an end date.

Deliverables are those outcomes that a project should accomplish. The aim of the project itself should be to create these deliverables.

Another defining characteristic of the projects is that they are temporary. In this sense, each project should have a set start date on which all work to reach the deliverable will begin, as well as a set end date on which the deliverables will be completed.

Project management is the process of making sure deliverables of the project are produced by the project end date. It can take on several different methodologies to complete the project.

Project management also uses project managers to head projects due to the complex nature of the entire life cycle of the project. Project managers ensure that the project runs smoothly and delegate tasks to the project team to ensure that the project deliverables are met.

When we refer to the delegation of tasks, this is done by breaking down the project deliverables into individual tasks. These tasks, which are broken down from the deliverables, are then assigned to the team members to be completed.

Tasks that are created from the end deliverables can either be run simultaneously during the project.

Other types of tasks created in this way have what is referred to as dependencies. This means that certain tasks may depend on the completion of other tasks before they can be carried out.

Read Project Management Challenges And Ways To Overcome Them

What is Task Management?

When explaining the project management above, we discussed how tasks may be subdivisions or subsections of projects.  However, these are not the only types of tasks that are possible.

You may notice that you have entirely separate tasks that you need to complete daily.

It is the process of managing these tasks, that is, scheduling, delegating, and completing those tasks which are referred to as task management.

Such tasks outside the scope of a project could be either recurring or ongoing, one-off or daily business tasks.

Tasks may be of several different natures and be small or large in the amount of time they take. It is the range of possible activities that can fall under the term “task” that makes the concept so broad and detailed.

Tasks are usually not delegated to employees by project managers, but rather are assigned by team leads, other colleagues, or may even be assigned individually.

Also, read Top 5 Task management tools of 2021

Project Management vs Task Management Similarities and Relation

Now that we have defined both task management and project management independently, it is time to see how similar they are to each other.

After all, there must be a justification behind the two words used by many individuals and organizations, project management and task management, interchangeably.

As we mentioned, projects need to be divided into a set of small, manageable tasks for the project to be completed and delivered on time.

Therefore, both project management and task management go hand in hand.

Project managers need to have project management skills, but they also need to have control over the ability to execute tasks effectively to be competitive and successful in their projects.

In cases where you have tasks that are independent of a project, you could be dealing with multiple similar tasks that might be seen as a project if you put them together.

Therefore, it common for people to use the terms project management and task management interchangeably.

However, this could be confusing, and it could turn out to be misleading. To add to the effect, if you consider the differences between project management and task management and any of the related variables, you can understand the concept clearly.

Project Management vs Task Management Differences

The main difference between project management and task management is the connection between the individual tasks.

As mentioned above, the tasks that are created as a result of making projects more manageable are all connected to work towards the wider project goal. Often, this connection goes even further if you consider the dependencies we described above. Dependency tasks are sequential in nature and mutually dependent.

To elaborate on task dependencies further, let us consider you have a project to organize a birthday party.

For this project, you will have to set a date, decide on a guest list, finalize a location, send out invitations, and so on.

You will only send the invitations once you have decided on the guest list and finalized a location. Therefore, the task of sending out invites is dependent on these two tasks being complete first.

In project management, you will have many such tasks that have task dependencies and with limited resources, tight deadlines, and budgets you have to make sure the sequence of tasks is completed appropriately.

This is not the case for task management where tasks are mostly independent of each other and their management calls for different skills altogether.

Project vs Task Management Software

With task management software you are getting a platform that helps you keep your to-do lists and other notes and daily tasks organized and in one place.

Such software aims to help you move one task along before you begin on another one. Usually, these tasks are independent and not related to one another.

With the help of such software, you can add tasks, categorize or organize them as you please, as well as set any due dates related to them. And these are just the basic features most task management software offers.

There is a load of task management software to choose from to help you stay on top of your tasks and be organized. So many so that the choice can often get quite confusing.

Most task management apps are simple and easy to use and are task-driven to help you get the job done.

On the other hand, project management software is aimed at helping you coordinate projects.

Project management software provides a collection of tools and features that aid in your project planning, collaboration efforts, organization, and delivery of projects. They offer a single platform for all these tools so that you are not jumping between different applications.

While most, if not all, project management tools can be used as task management software as well. The opposite may not be true.

Task management software maybe project management software but most task management software is simpler in design and the features that they offer.

Project management software offers all the tools and abilities task management software provides in addition to multiple other features. These features could range depending on the tool that you choose.

Common project management tools include planning features, task dependencies, milestone tracking, file management, resource management, time tracking, and more.

They also offer features such as Gantt charts and other visual aids that give you the option to track the progress of your entire project.

Furthermore, you can even run multiple projects at the same time and use project management software for them all, which is the case for many project managers.

Restyaboard as Your Project and Task Management Software

Restyaboard is one of those project management software that we mentioned above that offer both project management and task management all in one.

With Restyaboard you have all the task management features you could need. This includes the following:

  • The ability to create tasks
  • The option to assign tasks to as many team members as you want
  • Task descriptions to ensure each team member knows what is expected of them
  • Task start and end dates so that tasks are completed on time
  • To-do list items to keep everyone on track
  • Task priorities so that each team member works on the tasks that are top of the list
  • Status updates so that you know how each task is progressing
  • Ability to create recurring tasks

Apart from these task management features, Restyaboard also offers a platform for all your project management needs, taking off from robust planning to execution, and going all the way to successful delivery.

Here are some of the project management features you can use with Restyaboard:

  • Timesheets features for productivity checks and easy invoicing
  • Meeting management features to create meetings and note down meeting minutes
  • Issue management so that you and your team can identify any problems that arise during your project and rectify them efficiently
  • Risk management to highlight any potential risks that could arise in your project with a risk matrix for visual representation
  • Ability to view your project’s progress on Gantt charts with task dependencies and milestones
  • Kanban boards for a simple organization of your tasks with work in progress limits
  • And much more.

Having said that, mastering both the elements of task and project management is more a practice than a task. Clock your hours, remain consistent, and adapt to adversity. That is one of the most successful ways to ensure productivity on all fronts.

Tools to run a business remotely

In this blog, we discuss five of the best tools that help to run a remote business in 2021.

When it comes to running a business remotely, using all the tools at your disposal will make a difference between failure and success, but choosing the right remote business tools for your business is not an easy job.

Last year, many businesses had no choice but to make the transition to remote work, and although it was a challenging transition at first, many businesses had come to rely on all sorts of business tools to help them run their business remotely, from team management tools to hiring registered agents. Here are five of the most popular business tools that help businesses run remotely in 2021.

Zoom 

Zoom is one of the most popular video conferencing software as businesses have made the transition to remote operation and employees have started working from home. With office meetings out of the question, Zoom is now about how most remote businesses can keep in touch, communicate and schedule daily meetings. Zoom allows remote businesses to conduct online meetings for up to 25 people, host video webinars, and share files and exchange messages through different platforms. Zoom also helps organizations to host virtual training sessions for new team members.

Google Drive

If your remote business consists of a very compact team that doesn’t manage a lot of paperwork and documents, Google Drive allows your business to store and share important documents almost instantly. Google Drive is more than just a document management tool, it lets you organize and store documents and collaborate with staff and team members in real-time, regardless of time zones and geographical locations. Users can create, share and access documents, presentations, and spreadsheets. Their free plan allows 15GB of free storage and is available in the application form for both iOS and Android devices. 

Read Work Management Software – Why Your Team Needs Now?

Restyaboard

Working from home and managing a team or a specific project remotely can be challenging when you cannot keep tabs on what everyone is doing in the office. Restyaboard is the best visual project management tool that allows business owners as well as staff members to assign tasks to individuals or groups of employees, customize their workflow, and keep track of how ongoing projects are progressing. Restyaboard has one of the most comprehensive sets of features other project management tools. It is based on a board system and allows staff members to create project templates, budget dashboards, schedule and prioritize tasks, and so much more to boost productivity and efficiency.  

Using a Registered Agent 

While working remotely has its benefits, it’s hard to do it on your own, and that’s where third-party assistance comes in. Hiring a Registered Agent is the best way of outsourced support that a remote business may have. Every business needs an appointed Registered Agent, and while you can serve as a Registered Agent of your remote business, there are certain requirements. If you’re not always available during business hours, or your remote business doesn’t have a physical address, hiring a registered agent service is your best option. The Registered Agent Service will serve as your point of contact with the department, collect essential documents on your behalf and help you remain in compliance.

Also, read 15 Productivity Tools for Your Remote Team

Team Viewer

When running a remote business, finding ways to support your distributed team is important, and when simple screenshots are no longer enough, Team View is one of the best business tools to help give employers remote access to their team’s work and provide support when needed. Team Viewer allows staff members to access one another’s computers if the application is installed on all devices and everyone is provided with the necessary login information. It is a truly reliable tool when business owners need to have secure access to work devices and documents.

Find the right combination that works for you

These are some of the best business tools that remote businesses can use to operate efficiently. The above tools cover all aspects of remote business management, including team and document management tools, as well as various remote support tools. Most remote businesses use a combination of the above-mentioned tools or others like it. It’s all about finding the right tools that work for you, your team, and, of course, your budget.