Category Archives: Collaboration Tools

Team work management

In this article, we going to see the benefits of why you need to use good work management software for your team.

Are you aiming to increase the productivity of your team? Are you planning to make your business operations more efficient? You may want to make some improvements to how your business operates, but you don’t know where to start? So, if your answer is yes, read on to find out how you can do it.

If the goal is to minimize risk, manage the projects better, improve communication and collaboration, or reduce the total cost per project, the use of work management software can be very beneficial. No matter how complex the projects are and what level of communication you need, a team and work management software solution will help your team members stay connected.

Here are some other benefits of why you need to use good work management software for your team.

1. Complex Project Management

Work management software can help you seamlessly manage even complex project planning. You can also track projects and use them to make task lists and sub-task lists to ensure that your projects are done accurately in one go. That’s not all of it! Work management software makes it easier for project managers to assess the overall status and progress at each milestone and also to measure the productivity of each resource and team. You can also track nuances like team communication, timelines, and budget.

2. Simpler Allocation and Scheduling

Team and work management software make your life simpler to a large extent. Particularly when you have to assign or schedule resources for multiple projects. If you need to allocate one resource to a big project or identify three highly skilled programmers for a software development task. Whatever the project or resource needs, work management software will have you covered. 

Take Restyaboard, one of the leading management software available today. It comes with drag-and-drop functionality, is highly configurable, and helps you plan and make changes in your projects easily.

Read 8 Steps To Improve Project Collaboration Between Teams

3. Responsive Task Management

Without comprehensive work management software, you could face low work-efficiency, and therefore your team could lose valuable time. Also, it would be difficult to track how much work has been done so far. It would be difficult to evaluate the performance of your team or bill customers for the tasks that have been completed. 

Most work management software solutions also have an integrated task list that allows you to add all of your upcoming tasks and also get reminders of upcoming deadlines. Project managers can also assign and delegate tasks to their team members and notify each of the same. Some software management solutions also allow you to create shared tasks. 

For example, if a resource gets a new task in their to-do list, they may also assign a portion of it to other colleagues. Finally, this tool provides time trackers to monitor the amount of time spent on daily activities.

4. Agile Development 

The benefit to having work management software is not only to organize your teamwork but also to build an agile team. Without a comprehensive application of team management, the team will find it difficult to improve their performance and produce valuable results. Also, you won’t have a way to measure the completed work or assess the overall performance of the team accurately. But by using the right agile work management software, organizations can easily add all their upcoming tasks and prioritize them, based on their business needs. You can also assign tasks to various team members, share tasks between colleagues, and evaluate the time spent on tasks to calculate the productivity of your team.

Also, read Agile Project Management And How Can Your Team Benefit?

5. Better Team Collaboration

In addition to several resource scheduling and project management benefits, work management software significantly improves team collaboration. Project managers usually assign individual tasks from a bigger project to their team.  Whereas management software provides a way to collaborate on various projects by deliberating on tasks, their deadlines, completed vs. outstanding work, any dependencies, etc. Therefore, your team would collaborate in a much better manner, leading to more efficiency, profitability, and success.

6. Shared Calendar and Event Scheduling

The leading work management software solutions always have a shared calendar. You can use this team calendar for scheduling team meetings and other such activities for clients and business partners. Also, you’ll know when any of your team members are away from the workplace, making it easier to schedule meetings that suit everyone. What’s more? If you want to book meeting rooms for an upcoming meeting in advance, you can find management software that has a calendar and let you book a variety of resources, including meeting rooms in your office.

7. Automated Meeting Scheduling

Another key feature of the calendar is the automated meeting scheduling. Instead of lengthy email correspondence with your business clients, you can easily fix a suitable meeting time in just a few clicks. Whenever you need to suggest multiple meeting times to your client, simply pick multiple time slots in your calendar. Your meeting invites the proposed times to be sent automatically to the customer who, in turn, will choose the appropriate time from the times you have suggested. After confirmation, both parties will receive a confirmation email and the meeting and event will be added to both calendars.

8. Enhanced Communications

Work management software also provides project managers with a better view of the current status and activities that are taking place around them. Nowadays, the best management software comes with collaborative features along with shareability options. This helps the teams to manage clear communication and effective collaboration. The workflow is also becoming much smoother.

Restyaboard – The Best one for a Work Management Software

Restyaboard is the best team and work management software for entrepreneurs, business leaders, and project managers alike. Restyaboard helps you manage your time wisely and be the brace for success. Using this best management software, you can manage, automate and optimize your resource planning. It also helps you monitor multiple projects; track time and handles leave management – all at once. If you need to generate insightful reports right from the planning stage to the delivery or review process, this tool is your best bet. Get in touch today for a free trial and check out all the benefits of it yourself.

Project team collaboration

From the moment you start your project, collaborating with a team becomes a must, because, without it, no project can be completed. In this blog, we will see the 8 steps to improve project collaboration between teams.

Great things in business are never done alone, they’re done by a team,” Steve Jobs. The lesson about teamwork is essential to remember that in a professional world, where a lack of collaboration sometimes leads to disaster.

Project collaboration takes place when a group of people with different project management skills and expertise work together to tackle a single project. The decision-making process involves everyone in the collaborative group and has access to all the information. Whether there are well-defined roles or not is based on the project management methodology you use.

However, one thing is certain; everybody involved has a clear picture ahead of them and works together from categorization to the final stages of the project.

Why Project Collaboration Is Important?

From the moment you start your project, collaborating with a team becomes a must, because, without it, no project can be completed. Learning how to cultivate a culture of collaboration should be one of your top goals if you want to be a successful project manager.

Project teams typically consist of people from different backgrounds and methods. Also, most experienced managers often struggle to deal effectively with them. Many projects fail – about 33% of them – due to a lack of interest on the part of the involved parties. It not only affects morale, it also affects how the market perceives your organization.

How To Ensure Effective Collaboration Between Project Teams

With multiple deadlines creeping and pressure from management or customers, you may lose sight of your ambition to maintain a collaborative atmosphere.

We’ve identified 8 necessary steps that you can take to ensure that this doesn’t happen.

1. Improve Communication Within The Team

The first and foremost challenge for you is to strengthen the way you and your team communicate. Proper communication in project management functions as a bridge that keeps a project team together and can make or break the project.

According to the Workplace Productivity and Communications Technology Survey, about 67% of professionals spend an average of 6 out of 9 hours communicating at work. These statistics show how important communication is to any company and the difference you can make by maximizing it.

2. Be As Transparent As Possible

Project transparency is another path that decides whether you want to become a successful leader or someone who only has the title of leader. There is no good reason, apart from sensitive and personal data, for you to hide any data from your team. If the team has a clear idea of what they are trying to do and the current position, they will work harder and feel motivated to get the job done.

Read 3 Must-Have Project Management Tools for Startups

3. Get Everyone Involved

Everyone must be involved in the decision-making process if you want to achieve a higher level of collaboration in your projects. When everyone is involved, original ideas develop, and members learn from each other collectively. This phenomenon not only increases your overall performance but also leads to the growth of your team.

4. Encourage Members Who Take The Initiative

It’s hard to be the first person to do something or to come up with a different way that goes against existing practices. You need to promote a culture of creativity where members who take the initiative to do something more efficiently are encouraged.

For managers, people like that are an asset because they’re going to be the first to accept innovative changes and new policies that you introduce wholeheartedly.

5. Get Rid Of The Walls

It might sound cliché, but eliminating physical obstacles between your team will bring them together and make it easier for them to communicate. Also, some managers seem to have an open-door policy to make themselves more available. Such non-verbal messages are important because teams operate more effectively if they feel assured that they can ask for assistance in the case that they cannot complete a task on their own.

Also, read 8 Communication and Collaboration Platforms for Your Startups 

6. Optimize Office Meetings

If your daily meetings have become monotonous and something you’re scared of, it’s time to change things. Unnecessarily long sessions demotivate everyone and waste valuable time. Your meetings must have a pre-defined agenda that must be followed by everyone. Submit detailed progress reports and status updates before the meetings.

Doing this ensures that each participant already knows the current status of the project and that you don’t waste time on tiring updates.

7. Keep Your Team Happy And Motivated

A happy and motivated team performs much better in every situation. Taking the time to get the staff engaged in fun events and celebrating key milestones is a perfect way to motivate the team.

Some managers often take the extra mile to try to introduce some humor in various scenarios to maintain a stress-free working atmosphere.

8. Use Project Collaboration Tools

Modern projects are complex and cannot be effectively managed with simple spreadsheets. To keep on top of things, you need the right tools to help you share updates, files, and other information. Tools that can help in collaboration and management are also essential for success.

Multiple organizations have reported significant increases in productivity and success rates and are crediting their project collaboration tools for this. Various tools that focus on a single management feature are available on the market. The best scenario for you will be to find a single tool that can perform all of the above tasks.

Improve Project Team Collaboration With Restyaboard

If you’re looking to improve project collaboration among your team members, Restyaboard can be helpful. It serves as the central hub for all your communications. Team members can see what the others are working on, enabling transparency. You can share files and contextual comments on tasks and projects. Start using Restyaboard for free today.

For startups and small businesses, smooth collaboration is key. Today’s digital world requires every member of a startup team to be familiar with online collaboration tools, especially if they often work remotely.

There are lots of great tools out there that are free to use and have all the features your team needs.

Here are the 5 best collaboration tools for startups that will make every entrepreneur’s life easier.

1. Slack

Slack is an incredible tool for both groups and one on one communication. Slack allows you to break up your conversations into “channels” making relevant information easy to find. To add to the convenience, Slack comes with an easy to use a mobile app and integrates with many other tools such as Restyaboard, Trello, JIRA, and Twitter.

2. Skype for Business

Skype for Business is available as part of Microsoft’s Office 365 package, which comes with the full Office suite (Word, Excel, Powerpoint, etc.). Skype for Business features all of the stuff you’d expect from a product with Skype in the name: instant messaging, audio calls, and video chat. But it also has features businesses need to keep safe and compliant, like local hosting and permission control.

As part of the Office suite, it also deeply integrates with your calendar and contacts from Outlook, as well as documents from Word and Excel. Are you an existing Microsoft customer? You probably already have this! If not, it’ll set you back $8.25/user/month.

Read Top 10 Startup Tools You Should Use in 2020

3. Lifesize

Lifesize allows startups to have video, web, and audio conferences along with the option to record and share meetings. It also makes it easy to integrate video from almost any platform available, giving your startup the look and feel of a top-tier business without the top-tier cost.

4. Join.me

Join.me is one of the best options when it comes to connecting and collaborating with your team. This tool gives startups the ability to share audio, video, whiteboard, live chat, and enable users to share control over their screen. The rich range of annotation and remote access features also makes this tool great for sales demos.

Join.me can be used for free, but to lift the participant cap to 5 and host unlimited meetings, you’ll have to buy a plan starting at $9/user/month.

5. Zoom

Zoom — ranked the #1 meeting tool by Gartner in 2018 — is a fast and reliable video conferencing software that works great for internal and client meetings alike.

It features screen-sharing, annotation, and cloud-hosted meeting recordings that you can automatically upload and share. A great use case to keep your team in the loop is to use a fixed room for recurring team meetings and integrate it with Slack to automatically Share the recording with participants afterward.

Zoom’s pricing starts at $14.99/host/month — and just one host can have up to 100 participants.