Category Archives: Project Management Tools

How to empower remote teams with project management tools

During the COVID-19 lockdown, remote teams have adopted project management software in massive numbers. Also, early reports of user activity show quite a shift in the way businesses have used cloud task collaboration tools to

  • sustain customer retention
  • improve customer experience
  • boost remote team productivity

To keep their businesses sustainable, teams around the world had to challenge the status quo and rethink their approach, work patterns, work hours, and overall rules of engagement.

Though there were several collaboration tools used across a company, the requirements & usage varied.

Teams chose what they wanted best. For example, one team may use Zoom and another may use Google Meet, while another may rely entirely on Slack for all collaboration needs.

There has been a significant change in user login patterns too.

  • Project Managers and team lead signed in on an average of 42% less in the pre-COVID era.
  • Over 89% of businesses never invited their clients to their internal project collaboration tools.
  • 82% of users used to do only weekly time tracking.
  • 64% of users would just update task status without posting comments or progress notes.
  • Overall usage of project and task management tools used to be around 57% with team sizes between 150 -500 users.

Read How to Manage a Remote Team Effectively During COVID-19 Pandemic

What encouraged Remote Teams to adopt Project Management Software?

Days of water cooler discussions, shoulder taps, instant messages, conference room meet-ups, and coffee talks were things of the past.

Getting me-time and face time reduced significantly.

For some, it was about running projects on their own with zero to minimum team help.

Teams had never understood a day when they would be 100% remote and have zero human touches.

The whole concept of work, operations, and customer connection had to be reworked, and it is still a massive challenge for teams all around.

It sounds harsh, but it’s real, and there’s nothing to be ashamed of. Not everyone could have predicted it, and not every business required a remote work policy.

Conversely, not all businesses required office space.

So basically the entire canvas of the business world had to be kind of redrawn in early 2020.

As a result, many aspects of team management that had previously been taken for granted were unexpectedly transformed into challenges, as well as a nightmare.

Basically,

  • Getting quick answers within seconds wasn’t so easy.
  • One cannot just walk over to the next person for help.
  • The work-life balance went for a toss.
  • Not having a home office felt like a crime.
  • Tracking the team’s work wasn’t so easy anymore.
  • Customer deliverables were delayed.
  • Meetings and presenting to customers became an issue.
  • Having control of the overall project plan was a nightmare.

Simply put teams that went remote were in a state of chaos, anxiety, confusion, distrust, and fear.

Business owners and project managers have suddenly been tasked with innovating solutions in seconds. Not only for themselves and their families but also their teams and clients.

Each one of them was required to be on top of all work activities and run the show business as usual.

Moreover, they must show their leadership skills, stay in the driver’s seat, be the man with the plan, and be seen as dependable for their teams.

Easier said than done.

What did the Remote Teams need immediately?

To begin, getting things in order was the priority of the day.

Hence, project teams decided to bring everyone aboard a central project management platform to streamline:

  • Task tracking
  • Information exchange (files, designs, presentations, worksheets)
  • Time tracking
  • Resource management
  • Customer interactions
  • Progress tracking
  • Issues discussions
  • Share quick wins & expected delays

Finally, maintain a single source of truth and reduce the hassle of shuffling between apps rather than shifting work forward.

Also, read 5 TOOLS TO COORDINATE THE REMOTE TEAM

Empowering the Remote Teams

Keeping the teams focused on the end goal of customer retention, satisfaction and optimum customer experience at all times is crucial.

Once you have a centralized platform for all of your project planning, execution, monitoring, and communication, you provide hope and clarity to your teams.

As a result, they know what to do, when and whom to call, and how to contact them.

Thus reduced chaos, minimum effort, and less time spent getting to the crux over multiple calls.

When your teams know what’s up next and the expected outcomes they channel their efforts in the right direction and on things that matter most.

Distraction-free work is most important to remain effective and efficient.

It’s not so much about clocking time as it is about outcomes.

Hence, ensure that your remote teams can:

  • Collaborate seamlessly among themselves
  • Access the required info as and when needed
  • Track & share progress
  • Raise or point to risks as soon as identified
  • Have clear timelines for delivering their tasks
  • Maintain a clear time log as required by the business or customer
  • Ask for help without fear
  • Know the team’s availability to schedule project meetings & discussions

Tools like Restyaboard provide holistic capabilities for all remote teams to manage their projects, time, tasks, and resources effectively.

You minimize the need to have multiple apps, multiple logins, and disparate data sources and thereby reduce your CAPEX & OPEX costs given the current economic slowdown.

How empowered is your remote team today? Signup Now to find out!

In this blog, we can look at what is Agile Project Management And How Can Your Team Benefit?

Most of the world’s teams work in fast-paced, ever-changing environments. That’s where the term agility comes into play. You’ve likely heard the term before, but what does it mean in today’s workplace? Stemming from the IT world, agile capabilities evolved in the 1990s when “thought leaders sought ways to quickly build working software and get it into the hands of end-users.” During this period of transformation, IT began focusing on software solutions combined with more fluent applications needed for a productive work environment.

Agility is essentially a way to simplify the way you work and coordinate together in regards to workload processes. If you’re asking, “What is agile project management?” and wondering if your team can benefit from it, know that it distinctly involves improving systems, processes, and timelines to empower your team members and help you organize work in a way that’s simplified and meaningful.

Agile Project Management

So what is agile project management exactly? It is a method of applying intuitive software and tools to the lifecycle of your team’s project management processes. Agility enables you to multitask for improved collaboration, teamwork, and productivity.

Agile project management takes agility a step further to represent the task and project management steps, systems, tools, app integrations, and execution capabilities necessary for enabling project teams to establish a streamlined, effective workflow—even in changing environments.

According to the Project Management Institute (PMI), project teams “increasingly embrace agile as a technique for managing projects” with 71% of organizations reporting the use of agile project management approaches “sometimes, often, or always.”

As evidence has suggested, Agility models thrive in communicative and adaptive cultures where team members are connected via a single dashboard or source. These teams use collaboration tools where team members can quickly adapt to project changes, leading to greater workflow and productivity benefits.

Read Top 7 Product Management Tools for Product Managers

Iterative is another term you may hear around the topic of agile project management. It represents the agile life cycles or significant steps involved in project completion. This approach focuses on the empowerment of team members via easy-to-use collaborative project management tools for maximum productivity.

How Can Your Team Benefit from Agile PM?

Fostering success through agile project management and iterate processing often begins with dynamic adaptability. Your project and your team must demand interaction, collaboration, and accountability, as well as the ability to shift and change according to project and client, needs as you go. 

This means that tasks can be assigned, dated, and set as recurring as needed. You can also assign project team members where necessary, and even assign subtasks and add notes or files as you strive through the agile project management process. And the benefits of this are endless, especially when working with an all-in-one project management software platform. 

Here’s an overview of the many opportunities your team can take advantage of within this system:

  • Optimize team communication and productivity.
  • Foster a culture of learning and evolution where one centralized and goal-oriented task management platform supports your project. 
  • Support in-office and remote team members with agile project management tools.
  • Bolster team communication and workflow empowerment with:
  • Assignments that are easily set up via templates or email.
  • Reminders can be sent to keep team members on schedule.
  • Easy attachment of files and notes for project clarity.
  • Real-time communication via a built-in chat messaging system that allows task creation directly from a chat channel.
  • Team member accountability through the calendar and timeline integration and reporting, including customizable views from high-level project timelines down to individual task lists. 
  • Cultural collaboration and productivity support through task and calendar sharing, including the ability to:
  • View projects and tasks by timeline, individual, or team.
  • Prioritize tasks, set start dates, due dates, and due times, and update them as each project progresses. 
  • Add followers to a task and add task comments so everyone stays in the loop on updates or timeline changes. 
  • Allow collaborators to view real-time updates on tasks as due date changes, comments, and completions so they understand the progress.
  • Project management planning, intention, and successful execution, allowing teams to create a powerful project result that’s on time and productive. 

From a single project management tool, you’ll be able to integrate all of your teams, projects, apps, and timelines to accomplish goals and provide leadership and quality results for your team.

Taking Advantage of Agile Methodology, Leadership, and Teamwork

Agile project management, now more than ever, requires first choosing the tool you wish to work with each day. It involves planning with timelines, tasks, and processes in mind for effective collaboration.

Through agile project management processes, you will streamline your workflow. And the “what is agile project management” question begins and ends with empowering people. What better way to do this than providing your team members with a modern collaboration app that integrates all of your project tools, tasks, and calendars within one intuitive, task management system?

Restyaboard provides a feature-rich, all-in-one collaborative platform that’s both scalable and simple enough to learn in minutes. To learn how it can improve your team’s workflow, try the demo today! 

In this article, we provide a list of Project Management Tools that can be used by any startup company to develop a highly productive organization.

Starting a new company or working for a startup is exciting and nerve-wracking in equal parts. Budgets are often tight in a startup environment and the traditional processes that keep companies going are often lacking. Such a productive work atmosphere can be punished for even the most experienced employees because there will always be new problems to tackle and insufficient resources to tackle them.

Most how-to books will tell you that it takes a combination of hard work, good employees, and enough funding for a startup to succeed. But most of these books do not address the project management tools that the best entrepreneurs in the world use to organize and manage their companies. That is why we have gathered this list of project management tools that can be used by any startup company to develop a highly productive organization.

Here is the list of project management tools that can be used by any startup company to develop a highly productive organization.

1. Work Management / Task Management Software

In reference to collaboration, there is one proverb: “If you want to go fast, go alone. If you want to go far, go together.” This is particularly true in the start-up world, where having a strong collaborative culture is a key to success.

To achieve success as a team, all employees need to move in the same direction and work towards the same goals. Smart entrepreneurs have figured out that using a collaborative work management tool is the way to achieve this.

Work Management Software

“Work management” is a relatively new form of software designed to provide a central place for teams to digitally collaborate and work together. Work management software combines project management, task management, document management, and communication into one place to get all employees on the same track.

Restyaboard has a task list view, which displays all of the tasks related to a project, along with key metrics.

Benefits of Using Work Management Software

  • Keep things From Getting Lost in the Shuffle: Startups are fast-paced and dynamic, so there’s always something new that needs attention. Without a central collaboration tool, employees find their own ways to keep track of their to-do lists, which may lead to tasks not being completed and general frustration. This problem is resolved by a central collaboration platform.
  • Get More Visibility: Startup employees are always busy taking care of their work and do not always have time to communicate with management and keep them in the loop. When all work is managed and tracked in one place, managers can see everything that their employee is working on, eliminating the need for constant check-ins.
  • Improve Accountability: A central work management platform ensures that all employees are accountable for their work. When management can quickly see what all team members are working on, underperforming employees cannot fly under the radar. Conversely, this provides another way for management to recognize their best and most efficient employees.

2. Kanban Boards for Building Workflows

It is necessary to establish visual processes in a start-up environment that serve as guidelines for employees to follow to be successful. The use of Kanban board software is one of the best ways of creating these processes.

Kanban board software is a simple startup project management tool that’s used to visualize and track all of the different tasks happening within a company or team. Each task is created as a “card” that can be dragged-and-dropped into different areas of the screen to indicate the status of the task.

The kanban board shows anyone looking at it what work needs to happen next, what work is in progress, and what work has been recently completed.

Kanban boards are an incredibly useful visual tool for managing workflow. Make your kanban board with Restyaboard today!

The simplest way to use a kanban board is to have three columns: to-do, doing and done. When a new task needs to be added, it goes into the to-do column. Then, when someone is ready to work on that task, they drag the kanban card into “doing” so that everyone on the team can see the task-in-progress.

However, kanban boards can also be used to build more complex processes in the form of custom workflows. This is done by creating custom columns for each stage of the work process.

Kanban Workflow Example

For example, let’s assume your startup does marketing for clients, and you need a good way to manage all of the work requests that clients send in. You could create a kanban board with the following columns:

  • New Work Requests
  • Information Gathering
  • Doing
  • Client Approval
  • Done

Each column represents a step in the workflow or process.

  • When a new work request comes in from a client, the employee who received the request creates a task in the “New Work Requests” column and assigns it to an account manager.
  • When the account manager is ready, they move the task into “Information Gathering” and contact the client to get all of the information needed to start work. They then re-assign the task to the marketing team and move it to “Doing.”
  • The marketing team now works on the client request. When finished, they move the task to “Client Approval” and re-assign the task to the account manager.
  • With a new task in “Client Approval”, the account manager now knows the work is ready to send to the client for final approval.
  • Once the client gives their approval, the task is finally moved into “Done” to indicate the process is finished.

As you can see, the kanban board is used to build a step-by-step process for work requests. As the whole team has access to the board, everyone knows the status of all of the work that is happening. Kanban boards are a great way to eliminate problems and confusion by giving the team a blueprint for how work should flow through the team.

3. Project Management Dashboards

As discussed previously, visibility into your employee’s work is important to successfully manage your company. This is why savvy entrepreneurs choose to implement key performance indicators (KPIs) across their companies.

Read 8 Powerful Tools to Make Your Startup Smarter in 2020

The motto of “measure everything” is useful in startup companies because data allows the company to pivot quickly when things aren’t working—and to double down on things that are. There are many different types of dashboards a startup company can implement across the business, but the most important one is the project management dashboard.

Project management dashboards passively collect data from your project management platform, turning the information into helpful charts and graphs. The dashboard will update in real-time, giving you all of the information you need to make decisions across the company.

Project management tools dashboards can quickly show you information about several project metrics.

  • Workload: see which employees and teams are over or underworked
  • Project Progress: see how specific projects are progressing
  • Time Tracking: monitor where and how employee time is being spent
  • Budgets: learn the real cost of employee time and resources to make smarter budgeting decisions

Implementing Project Management Tools for Startup Companies

Startup companies are dynamic, exciting, and always growing. And as a company grows, it needs to change over time. However, establishing the right project management tools and processes early on will give your startup a solid foundation to build upon.

This is why we recommend that every startup company implement a work management platform, Kanban boards for building workflows, and dashboards for measuring everything across the business, all as soon as possible.

Implementation of these startup project management tools might seem like a lot of work, but it’s well worth it. Additionally, there are plenty of software suites that give you all of the tools we’ve discussed with zero codings or training needed.