Category Archives: Project Management Tools

free Kanban board

In this article, we are going to see the top 10 free Kanban boards for productive teams to boost productivity, minimize costly miscommunications, and speed up overall project completion.

According to recent project management data, 90% of workplace initiatives involve team collaboration rather than individual completion. Collaboration tools enhance internal communications by providing features such as live chat messaging, multi-author file collaboration, and even video conferencing.

However, because of the constant notifications and team-wide communication, it can be difficult to know the exact status of a project, who to contact for a specific requirement, and which tasks specific teams have been assigned.

The best free Kanban boards boost productivity, minimize costly miscommunications, and speed up overall project completion.

What is a Kanban Board? 

The Kanban board is a project and task management method that provides real-time information on project and task status.

It was created by a Toyota employee to remove workflow bottlenecks while also providing a bird’s eye view of current projects and work in progress. It is now one of the most widely used agile project management solutions.

Consider the Kanban board as a set of project-specific “message boards” to which everyone allocated to the project can participate, rather than a more linear Gantt chart. These Kanban boards are stacked with cards (think of them as sticky notes) that provide critical information about the project’s various components.

Users offer progress updates on the tasks they are accountable for as part of the wider project in addition to pinning files, notes, or queries to a Kanban board custom field.

Because the Kanban approach is gradual, a project cannot go forward in most situations until all dependent tasks have been finished. This encourages employee accountability and productivity while also ensuring that any mistakes made do not affect the overall project.

Because the task board is shared and discussed by several people, project objectives stay top-of-mind, and small questions may be promptly answered via chat messaging and comments.

What are the Benefits of Kanban Tools?

Despite the fact that the scrum process is one of the most widely used workflow management approaches, Kanban systems provide distinct benefits that are often better suited to agile tactics.

The Kanban method, unlike scrum, offers greater flexibility and less of a rigid, highly structured framework.

Furthermore, when compared to scrum systems, which function under the supervision of a specialized Scrum Master, online Kanban boards allow for far more cooperation. Anyone having access to a board’s view and edit permissions can add comments, files, alter task progress, and create new to-do lists.

Read Digital Kanban Board: Top 5 Reasons To Use It

The Kanban board is also regarded to be a better fit for teams who need to keep a close eye on individual task completion within the context of bigger overall development. Kanban boards assist managers and employees in better-identifying barriers, providing clients with more realistic deadline predictions, and preventing employees from being overworked.

Kanban also has the following advantages:

  • User roles that are adaptable
  • Project management software with a visual interface
  • Task dependencies and a range of deadlines
  • Workflow modifications that are simple to make without affecting past work Team-wide access to files and project updates
  • The workload is more evenly distributed Works on a wide range of projects and priorities

Best Free Kanban Boards in 2021

1. Restyaboard

Restyaboard is one of the most well-known Kanban board software choices, with clients such as KIA Motors, KNO3, Cyprotex, etc…

On its free plan, the platform provides limitless personal boards, cards, and lists, as well as up to 10 team boards. Kanban cards can contain photos, documents, presentations, and other data, and cards and individual tasks can be allocated to many people.

Set due dates, create checklists, comment on other users, and re-prioritize tasks at any time.

Restyaboard’s automation tool is likely its most well-known feature. Admins may automate operations that might otherwise take a long time by setting rule-based triggers, calendar and due dates, and more.

With free Kanban boards from Restyaboard, you can manage your business and everyday personal tasks. They’re all available on the internet and can be accessed at any moment. So, if you remember an important assignment while strolling down the street, you can quickly add it to your Kanban board using your smartphone. Your tasks can always be with you, ready to be arranged for whenever you’re ready to get to them, whether you’re at home or at work, on vacation, or doing something else.

  • Rated #1 in AlternativesHub for Kanban Board Software.
  • Awarded as “Highest Satisfaction Products” in 2021 by SoftwareSuggest.

Restyaboard Features:

  • Monitoring KPIs
  • Sorting and labeling tasks
  • Setting a milestone
  • Templates for projects that can be customized
  • Syncing across several devices
  • Evernote, Slack, Drive, Dropbox, and other mobile app integrations (power-ups)
  • List View
  • Kanban View
  • Gantt Chart View
  • Calendar View
  • Project Calendar
  • Reports
  • Time Tracking
  • Attachment to the file
  • Apps for iOS and Android
  • Assigned Comments
  • Email
  • Checklists
  • Imports
  • Attractive Interface

Best for:

  • Putting together editorial calendars
  • Event planning and outreach for Nonprofits
  • Product creation and distribution
  • Managing distant teams’ work
  • Keeping track of team availability and workload

2. Asana

Nasa, The New York Times, Deloitte, and Red Bull all use Asana, project management, and Kanban board software.

Asana’s free Kanban boards allow users to add an unlimited number of cards, which can be grouped and filtered by deadline, priority, team, or tag. A % bar heading appears on each card, indicating how close the assignment is to completion.

Asana Features:

  • Creating subtasks
  • There are over 100 app connectors.
  • Apps for iOS and Android
  • Time tracker
  • View of a Gantt chart
  • Milestones
  • User mentions and task comments
  • Prioritization of tasks
  • Color-coding
  • Attachment to the file
  • Inbox that is tailored to you
  • Live notifications in the app and through email
  • Multi-device synchronization

Best for:

  • Content marketing strategy
  • Attorneys in need of a more efficient case management and organization system
  • Donor outreach planning for Nonprofits

3. MeisterTask

MeisterTask is a free Kanban board that runs in the browser and is device agnostic. It is noted for its user-friendly UI and robust mobile app.

It’s also a great alternative for individuals who are currently using a Kanban system that isn’t working for them because it allows users to import old boards and additional data from Trello and Asana right into MeisterTask.

MeisterTask does more than merely allow users to define task dependencies, which will be appreciated by those who rely heavily on task relationships. Users can also link activities and cards together, replicate cards across different boards, and block and unblock tasks in the event of an emergency.

Each team and user have their own dashboard icon and description, making it simple to locate the board you require. Users can also organize tasks by deadline, project, or tags. They can also streamline their dashboard interface by presenting tasks in “Focus” mode, which means that only the item they’re working on will appear in the interface until it’s completed.

MeisterTask Features:

  • Formatting a to-do list
  • Integrations with Slack, Teams, Dropbox, and Zendesk
  • Automated chores and repeating jobs
  • User tagging and task commenting
  • Notifications in real-time via the app and by email
  • Widget for keeping track of time Personalized inbox
  • Headers for tasks
  • Color-coding
  • Attachments to files
  • Prioritization and updating of tag status

Best for:

  • Any team that relies largely on mobile app usage
  • Management of customer service
  • Inventory control and shipment tracking

4. Backlog

Backlog is a free Kanban board by Nulab that is utilized by companies such as Google, Sony, and Abode.

It’s great for businesses searching for a lightweight, user-friendly Kanban tool, as well as those who aren’t interested in the project management functionality offered by some of the other platforms on this list.

Backlog arranges tasks by their current status, but users can alter statuses to meet a project’s specific requirements. Backlog also includes color-coding, task tagging, and task prioritizing.

Backlog only permits one user to be assigned to a task as of this writing (though multiple users can be assigned to overall projects.)

Backlog Features:

  • Slack integration with a mobile app
  • Creating subtasks
  • Board divisions
  • Accounts for visitors
  • Push alerts are delivered instantly.
  • Milestones
  • tagging and commenting on tasks
  • Uploading and exchanging files
  • Syncing across several devices
  • Git version control is built-in.
  • Wikis built-in

Best for:

  • Product launches and event planning
  • Taking charge of the hiring process
  • Developers of software
  • Projects involving inbound marketing

5. Teamwork

Free kanban boards - Teamwork

Well-known companies including Paypal, Disney, Netflix, and Spotify use Teamwork, a web-based Kanban solution.

The Portfolio Kanban board view provides managers with a bird’s eye perspective of current tasks, assignees, and project status, as well as the ability to prioritize projects.

Workload, Teamwork’s workload management tool, is its strongest feature.

The number of current tasks per person, as well as the total number of jobs allocated to and completed by that employee each month, are displayed in Workload. The bar graph structure of Workload makes it easier than ever to track employee productivity and growth, while also assisting managers in ensuring that assignments are distributed evenly among coworkers.

Teamwork, unlike many of the other Kanban tools on this list, provides a built-in time tracking component, allowing for more precise deadlines.

Teamwork Features:

  • Creating subtasks in a mobile app
  • Analytical and reporting on projects
  • Templates for projects
  • Automated tasks
  • User tagging and task commenting
  • Interface with drag-and-drop functionality
  • Keeping note of milestones
  • Sharing and storing files
  • Integrations with Gmail, Slack, Drive, Dropbox, and Zapier

Best For:

  • E-learning courses are being developed by remote educators.
  • Marketing campaign planning and management
  • Product introductions and development
  • Management of resources

Also, read Top 10 Kanban Tools (Trello Alternative)

6. Zoho Projects

Free kanban boards - Zoho Projects

Dell, Stanford University, and Siemens all use Zoho Projects, a cloud-based Kanban board.

Document sharing and storage, job assignment and progress updates, and task ranking according to current severity levels are all typical features.

But it’s the social workflow management tools that really set Zoho Projects apart from the competition.

Every user has their own profile page, which provides a stream of their present and upcoming activity in addition to commenting and tagging other users. Users can add files to their feeds, change their personal statuses, and pin relevant questions to the top.

The Forum social function allows employees to communicate instantly through chat messages and forum postings, providing a higher level of collaboration than many of the other Kanban apps on this list. Internal FAQs can be stored in searchable forums, which can also be used as wikis.

Once a project is completed, team members can establish a new board including all pertinent project information in case it is needed again in the future.

Zoho Projects Features :

  • Creating subtasks
  • Automated tasks
  • Timesheets and time tracking
  • Notifications in real-time
  • Apps for iPhone and Android
  • Prioritization of tasks
  • Formatting a to-do list
  • Each task has many assignees.
  • Slack, Zapier, GitHub, Dropbox, Gmail, and more services are all integrated.
  • Milestones
  • Dependencies between tasks

Best for:

  • Those that work as freelancers and need to keep track of their billable hours
  • Chemical labs must adhere to strict safety and quality regulations.
  • Listings and sales are tracked by real estate agents.
  • Managing the progress and materials on the construction/building site

7. Toggl Plan

Toggl Plan is a delightfully simple project management solution that your team will enjoy using on a daily basis.

It includes an unlimited number of Kanban boards, as well as project and team timeframes. Workflows on Kanban boards can be completely adjusted to fit your needs.

On a Kanban board, you can make as many lists (or swimlanes) as you want. You can hide infrequently used lists to help decrease clutter.

Using only your keyboard, you may quickly and easily create task cards. The drag-and-drop interface makes reprioritizing tasks and transferring them between lists a breeze.

Task cards provide everything you’ll need to keep track of all of your task-related information in one spot. In a card, you can include extensive notes, checklists, and estimates, as well as deadlines and numerous assignees.

Your team will also be able to track time spent on each work thanks to the Toggl Track connection.

Toggl Plan Features:

  • On the Plan timeline, visually plan and manage projects.
  • Color-coded milestones let you keep track of crucial dates.
  • On the team timeline, keep track of team workloads and availability.
  • Tasks that repeat themselves.
  • You’ll get real-time updates on tasks that are important to you.
  • Slack, Google Calendar, and Github integrations are all available.
  • Toggl Plan is a browser add-on that allows you to capture tasks from any location.

Best For:

  • Planning and execution of projects in collaboration
  • Sprint planning and management for agile software development
  • Marketing campaign management

8. Kanban Tool 

No photo description available.

Kanban Tool is a visual management system that allows for a tremendous amount of task/project information and card customization.

Cisco, Xerox, Expedia, and over 25,000 other large and small enterprises throughout the world rely on it, owing to its numerous distinct characteristics that other products lack.

The ability to see a complete card’s history, direct linkages for particular cards, and even board and card cloning are among these features. Users can mention one another, tag and categorize cards, and get notifications on what has been added to a board or card since they last visited it.

Members of your team can collaborate on boards, add subheadings to them, and even organize similar project boards into folders. Users can choose from time-driven, event-driven, sales pipeline, internet marketing, or product development board outlines using predefined board templates.

Kanban Tool is a dream come true for the ultra-organized as well as enterprises that work on multiple projects at the same time.

Kanban Tool  Features:

  • Color-coding of tasks
  • The search bar on the board
  • Apps for Android and Apple iOS with cumulative flow diagrams for workflow monitoring
  • Ability to duplicate or transfer duties
  • Integrations with Zapier, Outlook, GSuite, OneDrive, DropBox, and Google Calendar
  • Possibility of creating recurring tasks
  • Postponement of the task
  • Templates for to-do lists and checklists
  • Prioritization of tasks
  • In cards, there are keyboard shortcuts.
  • Notifications of comments by email

Best For:

  • Managing email marketing campaigns
  • Online retailer customer journey mapping 
  • Organizing consultants’ billable tasks and hours

9. KanbanFlow

KanbanFlow - Lean project management. Simplified.

KanbanFlow is a lean workflow management application that helps you reduce the number of ongoing projects and detect recurring barriers.

The best feature of KanbanFlow is its Pomodoro and stopwatch time tracking. Users can register time spent on projects either automatically or manually, or use the clock countdown tool to better manage their daily workflow.

KanbanFlow also generates “Time Spent” reports on tasks, which may be used to improve time management and set more precise due dates in the future.

Every board shows the current work status, including a list of completed tasks, and tasks are color-coded for better visual organization.

KanbanFlow Features: 

  • Filtering by task
  • Assignment of subtasks
  • App for mobile devices
  • REST-based API for cycle and lead time metrics on a calendar board
  • Email-added tasks
  • Import and export data to Excel
  • Make a list of recurring tasks.
  • Establish task dependencies and task linkages.
  • KanbanFlow and the features listed above are entirely free to use for an unlimited number of people.

Best For: 

  • Managers who are looking for a team-wide to-do list
  • Without the need to upload files to boards, software development teams may work more efficiently.
  • Trello alternatives sought by development teams
  • New employee onboarding

10. Trello

Trello

Trello is one of the fantastic free Kanban boards that can be used by a variety of teams. Instead of a timeline-based framework, it employs the usage of boards, lists, and cards. In Trello, a typical Kanban rule includes three columns: To-Do, Doing, and Done. The first to-do column contains cards with tasks that must be completed. You can move tasks assigned to you into the doing column as you pick them. Move a task to the done list when it’s finished.

Trello Features:

  • KPI monitoring
  • Task labeling and sorting
  • Milestone setting
  • Customizable project templates 
  • Multi-device syncing
  • Mobile app
  • Integrations (power-ups) with Evernote, Slack, Drive, Dropbox, and more

Best for:

  • Putting together editorial calendars
  • Event planning and outreach for Nonprofits
  • Product creation and distribution
  • In online education, lesson planning and homework assignment tracking are both important.

The free Kanban boards featured above provide more efficient workflows as well as visual representations of current and upcoming tasks.

Do you have any other tools or software that you would like to share with our readers? If so, please leave them in the comment section below.

How to manage personal tasks using project management app

It’s the year to manage more projects and do more great things. But how will you manage personal tasks? Using a project management app can make things easier. Let’s get started. 

Use Time Tracking Apps to Be More Productive

Personal task management doesn’t seem to be difficult, especially when you use a project management app. Whether you’re planning a weekend trip with your family or redesigning your bedroom, there’s always another task waiting on you. There’s always a new task or goal to complete.

Thankfully, technology has provided us with the necessary tools to manage any project size. Moreover, you can ensure that your projects consistently produce excellent results. But what about making the most of the time you have? Always remember to choose results before comfort. If this describes you, you’ll require excellent tools to manage your personal life.

Manage Personal Tasks with a Project Management App

You must first select a project management app. There are numerous project management apps available to assist you in managing your busy life. However, it will allow you to focus on selecting the best app for you. A tool that could be a magical remedy for someone’s problems could make you regret registering as a user. “Do I really need a project management app?” you might wonder. Aren’t sticky notes and to-do lists sufficient?”

Sticky notes and to-do lists are great until they stop working. As you take on more responsibilities and tasks, you’ll notice that you’re not always using them effectively. Your sticky note will eventually fall to the floor, and your to-do list might get lost. And if you’re not making efficient use of such tools, you may be wasting time and effort on a productivity tool that isn’t working for you.

Because you only have a few hours to work each day, you’ll need a tool to help you maximize your productivity. You need a tool that can help you better manage your time and integrate it with your calendar and deadlines. Having a linear partner can be beneficial when you have a backlog of pending tasks and are trying to complete one task at a time.

Read Task Management vs Project Management

Build a Personal Productivity Workflow

Now that you’ve chosen a project management app, you need to make sure you’re getting the most out of it. The organization is one of the qualities of a productive person. The right productivity strategy can significantly improve the quality of your personal life. Because you’ll be the only team member, you’re unlikely to use all of the features. With a good project management system, you can still achieve more.

If you prefer maps to verbal or written directions, a visual approach to task management is likely to suit you. A tactile method, on the other hand, can be more enjoyable if you enjoy marking stuff off a to-do list. If neither of these ways works for you, you can use the abstract method to better prioritize tasks.

Project management apps are made to help you plan for a smooth workflow. You can avoid feeling overwhelmed, unfocused, or unproductive by properly planning out a system. Knowing which task is next will make you feel in control, relaxed, and, most importantly, prepared.

Ensure All Tasks are Doable

The good news is that there are numerous tools and productivity systems that are customized to your own style. All you have to do now is choose a path. If you wish to hit every target, clearly define each task to make it easier to focus on. It will be difficult to get started on a task if it is too ambiguous. And if it’s too narrow, you won’t be able to see how this small thing may affect other cards later.

There are project management tools that will handle all of the work for you by estimating the size of a task and breaking it down into smaller parts. Alternatively, you can spend some time brainstorming ideas before putting together a list of specific, actionable tasks. Create a plan that shows you how you’ll finish the project from start to finish. This will provide you with a high-level picture of how each goal will be achieved and how to stay productive throughout the day.

Also, read Top 5 Task Management Tools Of 2021

Set up Integrations

Today’s project management tools can integrate dozens of other tools to increase their functionality. Integrating your productivity tool with other daily planning apps will help you reduce the mental workload you face. This integration will allow you to maintain all tasks in one place instead of individually checking each app and updating them every time.

For example, you can integrate one of the finest reminder apps to automate your reminders. As a result, you wouldn’t have to manually add repeated tasks all of the time. You can also integrate your project management app into your email account to make it easier to communicate tasks and save images and other files.

Conclusion

If you want to accomplish more in a few months than other individuals have in years, give this a try. A project management tool can help you organize your daily activities. Everything from rent payment to photo sharing, as well as the crazy amount of home improvements you’ve been putting off.

If you want to tackle a bucket list or stay on the same page as your partner, a project management tool will help you get things done. Don’t you agree? Please let us know in the comments section below.

How to empower remote teams with project management tools

During the COVID-19 lockdown, remote teams have adopted project management software in massive numbers. Also, early reports of user activity show quite a shift in the way businesses have used cloud task collaboration tools to

  • sustain customer retention
  • improve customer experience
  • boost remote team productivity

To keep their businesses sustainable, teams around the world had to challenge the status quo and rethink their approach, work patterns, work hours, and overall rules of engagement.

Though there were several collaboration tools used across a company, the requirements & usage varied.

Teams chose what they wanted best. For example, one team may use Zoom and another may use Google Meet, while another may rely entirely on Slack for all collaboration needs.

There has been a significant change in user login patterns too.

  • Project Managers and team lead signed in on an average of 42% less in the pre-COVID era.
  • Over 89% of businesses never invited their clients to their internal project collaboration tools.
  • 82% of users used to do only weekly time tracking.
  • 64% of users would just update task status without posting comments or progress notes.
  • Overall usage of project and task management tools used to be around 57% with team sizes between 150 -500 users.

Read How to Manage a Remote Team Effectively During COVID-19 Pandemic

What encouraged Remote Teams to adopt Project Management Software?

Days of water cooler discussions, shoulder taps, instant messages, conference room meet-ups, and coffee talks were things of the past.

Getting me-time and face time reduced significantly.

For some, it was about running projects on their own with zero to minimum team help.

Teams had never understood a day when they would be 100% remote and have zero human touches.

The whole concept of work, operations, and customer connection had to be reworked, and it is still a massive challenge for teams all around.

It sounds harsh, but it’s real, and there’s nothing to be ashamed of. Not everyone could have predicted it, and not every business required a remote work policy.

Conversely, not all businesses required office space.

So basically the entire canvas of the business world had to be kind of redrawn in early 2020.

As a result, many aspects of team management that had previously been taken for granted were unexpectedly transformed into challenges, as well as a nightmare.

Basically,

  • Getting quick answers within seconds wasn’t so easy.
  • One cannot just walk over to the next person for help.
  • The work-life balance went for a toss.
  • Not having a home office felt like a crime.
  • Tracking the team’s work wasn’t so easy anymore.
  • Customer deliverables were delayed.
  • Meetings and presenting to customers became an issue.
  • Having control of the overall project plan was a nightmare.

Simply put teams that went remote were in a state of chaos, anxiety, confusion, distrust, and fear.

Business owners and project managers have suddenly been tasked with innovating solutions in seconds. Not only for themselves and their families but also their teams and clients.

Each one of them was required to be on top of all work activities and run the show business as usual.

Moreover, they must show their leadership skills, stay in the driver’s seat, be the man with the plan, and be seen as dependable for their teams.

Easier said than done.

What did the Remote Teams need immediately?

To begin, getting things in order was the priority of the day.

Hence, project teams decided to bring everyone aboard a central project management platform to streamline:

  • Task tracking
  • Information exchange (files, designs, presentations, worksheets)
  • Time tracking
  • Resource management
  • Customer interactions
  • Progress tracking
  • Issues discussions
  • Share quick wins & expected delays

Finally, maintain a single source of truth and reduce the hassle of shuffling between apps rather than shifting work forward.

Also, read 5 TOOLS TO COORDINATE THE REMOTE TEAM

Empowering the Remote Teams

Keeping the teams focused on the end goal of customer retention, satisfaction and optimum customer experience at all times is crucial.

Once you have a centralized platform for all of your project planning, execution, monitoring, and communication, you provide hope and clarity to your teams.

As a result, they know what to do, when and whom to call, and how to contact them.

Thus reduced chaos, minimum effort, and less time spent getting to the crux over multiple calls.

When your teams know what’s up next and the expected outcomes they channel their efforts in the right direction and on things that matter most.

Distraction-free work is most important to remain effective and efficient.

It’s not so much about clocking time as it is about outcomes.

Hence, ensure that your remote teams can:

  • Collaborate seamlessly among themselves
  • Access the required info as and when needed
  • Track & share progress
  • Raise or point to risks as soon as identified
  • Have clear timelines for delivering their tasks
  • Maintain a clear time log as required by the business or customer
  • Ask for help without fear
  • Know the team’s availability to schedule project meetings & discussions

Tools like Restyaboard provide holistic capabilities for all remote teams to manage their projects, time, tasks, and resources effectively.

You minimize the need to have multiple apps, multiple logins, and disparate data sources and thereby reduce your CAPEX & OPEX costs given the current economic slowdown.

How empowered is your remote team today? Signup Now to find out!

In this blog, we can look at what is Agile Project Management And How Can Your Team Benefit?

Most of the world’s teams work in fast-paced, ever-changing environments. That’s where the term agility comes into play. You’ve likely heard the term before, but what does it mean in today’s workplace? Stemming from the IT world, agile capabilities evolved in the 1990s when “thought leaders sought ways to quickly build working software and get it into the hands of end-users.” During this period of transformation, IT began focusing on software solutions combined with more fluent applications needed for a productive work environment.

Agility is essentially a way to simplify the way you work and coordinate together in regards to workload processes. If you’re asking, “What is agile project management?” and wondering if your team can benefit from it, know that it distinctly involves improving systems, processes, and timelines to empower your team members and help you organize work in a way that’s simplified and meaningful.

Agile Project Management

So what is agile project management exactly? It is a method of applying intuitive software and tools to the lifecycle of your team’s project management processes. Agility enables you to multitask for improved collaboration, teamwork, and productivity.

Agile project management takes agility a step further to represent the task and project management steps, systems, tools, app integrations, and execution capabilities necessary for enabling project teams to establish a streamlined, effective workflow—even in changing environments.

According to the Project Management Institute (PMI), project teams “increasingly embrace agile as a technique for managing projects” with 71% of organizations reporting the use of agile project management approaches “sometimes, often, or always.”

As evidence has suggested, Agility models thrive in communicative and adaptive cultures where team members are connected via a single dashboard or source. These teams use collaboration tools where team members can quickly adapt to project changes, leading to greater workflow and productivity benefits.

Read Top 7 Product Management Tools for Product Managers

Iterative is another term you may hear around the topic of agile project management. It represents the agile life cycles or significant steps involved in project completion. This approach focuses on the empowerment of team members via easy-to-use collaborative project management tools for maximum productivity.

How Can Your Team Benefit from Agile PM?

Fostering success through agile project management and iterate processing often begins with dynamic adaptability. Your project and your team must demand interaction, collaboration, and accountability, as well as the ability to shift and change according to project and client, needs as you go. 

This means that tasks can be assigned, dated, and set as recurring as needed. You can also assign project team members where necessary, and even assign subtasks and add notes or files as you strive through the agile project management process. And the benefits of this are endless, especially when working with an all-in-one project management software platform. 

Here’s an overview of the many opportunities your team can take advantage of within this system:

  • Optimize team communication and productivity.
  • Foster a culture of learning and evolution where one centralized and goal-oriented task management platform supports your project. 
  • Support in-office and remote team members with agile project management tools.
  • Bolster team communication and workflow empowerment with:
  • Assignments that are easily set up via templates or email.
  • Reminders can be sent to keep team members on schedule.
  • Easy attachment of files and notes for project clarity.
  • Real-time communication via a built-in chat messaging system that allows task creation directly from a chat channel.
  • Team member accountability through the calendar and timeline integration and reporting, including customizable views from high-level project timelines down to individual task lists. 
  • Cultural collaboration and productivity support through task and calendar sharing, including the ability to:
  • View projects and tasks by timeline, individual, or team.
  • Prioritize tasks, set start dates, due dates, and due times, and update them as each project progresses. 
  • Add followers to a task and add task comments so everyone stays in the loop on updates or timeline changes. 
  • Allow collaborators to view real-time updates on tasks as due date changes, comments, and completions so they understand the progress.
  • Project management planning, intention, and successful execution, allowing teams to create a powerful project result that’s on time and productive. 

From a single project management tool, you’ll be able to integrate all of your teams, projects, apps, and timelines to accomplish goals and provide leadership and quality results for your team.

Taking Advantage of Agile Methodology, Leadership, and Teamwork

Agile project management, now more than ever, requires first choosing the tool you wish to work with each day. It involves planning with timelines, tasks, and processes in mind for effective collaboration.

Through agile project management processes, you will streamline your workflow. And the “what is agile project management” question begins and ends with empowering people. What better way to do this than providing your team members with a modern collaboration app that integrates all of your project tools, tasks, and calendars within one intuitive, task management system?

Restyaboard provides a feature-rich, all-in-one collaborative platform that’s both scalable and simple enough to learn in minutes. To learn how it can improve your team’s workflow, try the demo today! 

In this article, we provide a list of Project Management Tools that can be used by any startup company to develop a highly productive organization.

Starting a new company or working for a startup is exciting and nerve-wracking in equal parts. Budgets are often tight in a startup environment and the traditional processes that keep companies going are often lacking. Such a productive work atmosphere can be punished for even the most experienced employees because there will always be new problems to tackle and insufficient resources to tackle them.

Most how-to books will tell you that it takes a combination of hard work, good employees, and enough funding for a startup to succeed. But most of these books do not address the project management tools that the best entrepreneurs in the world use to organize and manage their companies. That is why we have gathered this list of project management tools that can be used by any startup company to develop a highly productive organization.

Here is the list of project management tools that can be used by any startup company to develop a highly productive organization.

1. Work Management / Task Management Software

In reference to collaboration, there is one proverb: “If you want to go fast, go alone. If you want to go far, go together.” This is particularly true in the start-up world, where having a strong collaborative culture is a key to success.

To achieve success as a team, all employees need to move in the same direction and work towards the same goals. Smart entrepreneurs have figured out that using a collaborative work management tool is the way to achieve this.

Work Management Software

“Work management” is a relatively new form of software designed to provide a central place for teams to digitally collaborate and work together. Work management software combines project management, task management, document management, and communication into one place to get all employees on the same track.

Restyaboard has a task list view, which displays all of the tasks related to a project, along with key metrics.

Benefits of Using Work Management Software

  • Keep things From Getting Lost in the Shuffle: Startups are fast-paced and dynamic, so there’s always something new that needs attention. Without a central collaboration tool, employees find their own ways to keep track of their to-do lists, which may lead to tasks not being completed and general frustration. This problem is resolved by a central collaboration platform.
  • Get More Visibility: Startup employees are always busy taking care of their work and do not always have time to communicate with management and keep them in the loop. When all work is managed and tracked in one place, managers can see everything that their employee is working on, eliminating the need for constant check-ins.
  • Improve Accountability: A central work management platform ensures that all employees are accountable for their work. When management can quickly see what all team members are working on, underperforming employees cannot fly under the radar. Conversely, this provides another way for management to recognize their best and most efficient employees.

2. Kanban Boards for Building Workflows

It is necessary to establish visual processes in a start-up environment that serve as guidelines for employees to follow to be successful. The use of Kanban board software is one of the best ways of creating these processes.

Kanban board software is a simple startup project management tool that’s used to visualize and track all of the different tasks happening within a company or team. Each task is created as a “card” that can be dragged-and-dropped into different areas of the screen to indicate the status of the task.

The kanban board shows anyone looking at it what work needs to happen next, what work is in progress, and what work has been recently completed.

Kanban boards are an incredibly useful visual tool for managing workflow. Make your kanban board with Restyaboard today!

The simplest way to use a kanban board is to have three columns: to-do, doing and done. When a new task needs to be added, it goes into the to-do column. Then, when someone is ready to work on that task, they drag the kanban card into “doing” so that everyone on the team can see the task-in-progress.

However, kanban boards can also be used to build more complex processes in the form of custom workflows. This is done by creating custom columns for each stage of the work process.

Kanban Workflow Example

For example, let’s assume your startup does marketing for clients, and you need a good way to manage all of the work requests that clients send in. You could create a kanban board with the following columns:

  • New Work Requests
  • Information Gathering
  • Doing
  • Client Approval
  • Done

Each column represents a step in the workflow or process.

  • When a new work request comes in from a client, the employee who received the request creates a task in the “New Work Requests” column and assigns it to an account manager.
  • When the account manager is ready, they move the task into “Information Gathering” and contact the client to get all of the information needed to start work. They then re-assign the task to the marketing team and move it to “Doing.”
  • The marketing team now works on the client request. When finished, they move the task to “Client Approval” and re-assign the task to the account manager.
  • With a new task in “Client Approval”, the account manager now knows the work is ready to send to the client for final approval.
  • Once the client gives their approval, the task is finally moved into “Done” to indicate the process is finished.

As you can see, the kanban board is used to build a step-by-step process for work requests. As the whole team has access to the board, everyone knows the status of all of the work that is happening. Kanban boards are a great way to eliminate problems and confusion by giving the team a blueprint for how work should flow through the team.

3. Project Management Dashboards

As discussed previously, visibility into your employee’s work is important to successfully manage your company. This is why savvy entrepreneurs choose to implement key performance indicators (KPIs) across their companies.

Read 8 Powerful Tools to Make Your Startup Smarter in 2020

The motto of “measure everything” is useful in startup companies because data allows the company to pivot quickly when things aren’t working—and to double down on things that are. There are many different types of dashboards a startup company can implement across the business, but the most important one is the project management dashboard.

Project management dashboards passively collect data from your project management platform, turning the information into helpful charts and graphs. The dashboard will update in real-time, giving you all of the information you need to make decisions across the company.

Project management tools dashboards can quickly show you information about several project metrics.

  • Workload: see which employees and teams are over or underworked
  • Project Progress: see how specific projects are progressing
  • Time Tracking: monitor where and how employee time is being spent
  • Budgets: learn the real cost of employee time and resources to make smarter budgeting decisions

Implementing Project Management Tools for Startup Companies

Startup companies are dynamic, exciting, and always growing. And as a company grows, it needs to change over time. However, establishing the right project management tools and processes early on will give your startup a solid foundation to build upon.

This is why we recommend that every startup company implement a work management platform, Kanban boards for building workflows, and dashboards for measuring everything across the business, all as soon as possible.

Implementation of these startup project management tools might seem like a lot of work, but it’s well worth it. Additionally, there are plenty of software suites that give you all of the tools we’ve discussed with zero codings or training needed.