Category Archives: Remote work Tools

How to succeed in remote project management

Remote project management, as the name implies, involves running a project smoothly and ensuring that it is completed on time and within budget, everything remotely. Without physical engagement, the most common challenges will be communication and motivation, both of which are critical for successful project management.

There are advantages and disadvantages to remote project management. The benefits include increased productivity and reduced turnover, all while cutting costs and gaining access to top talent. The disadvantages include ineffective team communications, a lack of company culture due to a lack of physical engagement, and a lack of company culture due to a lack of physical interaction.

Here are some strategies for effective remote project management:

1. Choosing the right methodology:

For some projects, you need to be careful while choosing a methodology. Only a few of these management methods are better suited to remote projects. If you want to effectively manage your project remotely, you should use a highly flexible methodology like agile methodology.

The agile method is highly adaptable, with processes that constantly change and adapt to changing circumstances. You will be responding to situations rapidly and managing the project in the fast lane if you use the agile method.

Scrum is another methodology. There is also a strong focus on constantly producing and updating deliverables. Scrum is more flexible and does not rely on leaders, enabling a team to self-organize.

In Kanban methodology, you visualize your team’s workload. The workload is separated into columns, and each column represents a stage in the team’s workflow. This method involves structured project management.

Read Agile Project Management And How Can Your Team Benefit?

2. Deciding on which tools to use:

When choosing tools for remote project management, be sure they include all of the features you require. Before you start exploring for tools, make a list of the features you’ll need for project management and that will be useful while managing remotely. Also, ensure that these tools may be customized to your specific workflow.

Instead of forcing your team to adapt to the tools, look for tools that your team can easily adapt to and utilize without a learning curve. It is also important to ensure that these tools are simple to use and fit within your budget.

Also, read How to Empower Remote Teams with Project Management Tools

3. Detailed Documentation:

You should have a project specification document containing all of your project’s information. It should include information like the scope of your project, deliverables, and what you hope to achieve at the end of the project, and most importantly, the deadline. Your project specification document should answer three important questions:

– What is the project about?

– What are we doing, and how will we be completing the project?

– What is the deadline?

When working with a remote team, it’s essential to have complete details in a project specification document. Because communication can be challenging when working with remote teams, it is important that the specification document is made accessible and easy for colleagues.

4. Documentation:

A remote team can work effectively when they write down everything.  Process documents work similarly to how-to guides for your colleagues. Keep these guides in a place that your team will find easy to access. As a result, whenever someone has a question regarding the project, they can get the answers directly from the document rather than having to wait for a manager to respond.

Creating process documents promotes transparency and ensures that all team members have access to company information. These documentations ensure that the entire team is on the same page. When documenting a process, make sure that the process scope is defined. It should include answers to the questions of what the process includes and excludes.

Excellent documentation will include all relevant information without filling the document with unnecessary information. Make sure to include the steps to complete the process as well as the names of the stakeholders involved with the project.

5. Checking with your team regularly:

When managing a remote team, it is important to do regular check-ins to ensure that clear communication is maintained at all times. If you do not make an effort to connect with the team, you are not working as a team.

Regular check-ins provide an opportunity for team members to discuss issues and answer queries. This small communication touch allows a project manager to maintain track of the overall project’s progress. One-on-one meetings with team members will help you in monitoring progress, resolving challenges encountered by your colleagues, and modifying work to accommodate changes.

Conclusion

When you are a project manager handling a remote project, you must be well-prepared with all the relevant information that will aid your project management.  These five remote project management tips can significantly help you with your progress. With the right tools and knowledge and some training from the right consultants, you will be ready to face and challenge any remote project management.

how to make the most of remote working and online collaboration with your colleagues

People are being forced to work from home more than ever before. For some, this is how things have always been, but for others, the integration of our personal and professional lives can be difficult to adjust to. Fortunately, we’re here to show you how to make the most of remote working and online collaboration with your colleagues.

We’ll talk about when and how to make time for work and fun, as well as how to set boundaries between the two, and we’ll recommend some of the best tools for online collaboration. More importantly, we’ll discuss what we believe to be some of the most critical aspects of working from home etiquette.

The Best Apps and Tools for Collaborating with Colleagues

Of course, the best apps for us to use will be determined by the type of work we do. Testing out different apps and tools is essential to getting it right, so we’ve recommended some tools to help you work smarter, not harder.

Do you have to create and share a lot of documents with others as part of your job? Then Google Docs is a great option. Do you need to plan a team project to keep everybody on track and organized? We’d recommend Restyaboard to set tasks and plan projects, as it can be used both online and on your phone.

If you’re working on multiple projects with multiple people, Discord or Slack are great options for creating individual channels where everyone can easily communicate, ask questions, and share updates.

Read How to Manage a Remote Team Effectively During COVID-19 Pandemic

Online Collaboration Tips to get the most out of WFH

Communication is essential when working on any group project, but it is especially important when you are not in the same room. To get the most out of working from home, use chat channels like Slack. They’re an excellent way to keep everyone up to date, share documents, and leave a trail of messages that people can search back through.

Create an environment where everyone is encouraged to provide constructive feedback and to be transparent and honest. We lose the advantage of nonverbal communication when we use chat channels, so it’s important that everyone feels comfortable sharing their thoughts.

If you have online meetings, always end them by summarizing the main points, ensuring that all tasks are assigned and everyone knows what they’re supposed to be doing. Following this, record signs of success – it’s always a good idea to keep track of what’s going for your team, so you can keep a project on track.

WFH etiquette: what’s best practice?

Like anything, working from home comes with its own sets of best practices. The WFH etiquette rules will depend on the method of remote working you’re using.

If it is largely email-based, it is necessary to check your emails regularly and respond as quickly as you would in the workplace. However, much as in the workplace, we are permitted to take breaks, so we do not expect people to be available to us immediately simply because they are at home.

If your work has opted to collaborate through messaging services like Slack, keep in mind the tone changes dramatically when we communicate via writing rather than face-to-face. As a result, rereading messages is an important move when working from home. In any conversation, it is best to keep it short and as straightforward as possible. Unlike in the office, we can’t have those follow-up conversations for clarity after a miscommunication, so getting it right the first time is crucial.

This is also an excellent time to determine if the platform you’re using is the right one for your needs. When Zoom became the go-to tool at the start of the pandemic, everybody had Zoom calls and meetings all of a sudden. Just like you don’t always need a full meeting to get to the heart of the matter, communication via email or texting can be more effective than a video call.

Also, read ONLINE COLLABORATION TOOLS FOR STARTUPS

All work and no play

One of the most common problems people have when working from home is finding the time to switch off. If you’re at the office and your ‘To-Do” list isn’t done, you leave thinking you can pick up where you left off the next day. Remote working makes it more difficult to sign off because it’s all too tempting to believe you could finish the entire list tonight, couldn’t you?

Keeping a schedule is important not just for getting work done, but also for knowing when to stop, take a break, and relax. This can be anything from cooking to walking the dog to scheduling time for workout breaks – as long as it allows you to set aside some time for yourself.

This should also include establishing communication limits with colleagues. Switch off notifications and inform colleagues while you’re taking a break, so you’re not disturbed and tempted to jump back into the thick of it too soon.

Getting down to work

If you’re new to working from home, it’s easy to throw routine out the window, but sticking to a schedule is key for success. Yes, you might lie in bed and work on your laptop, but it’s necessary to differentiate between our work and personal spaces.

The first step is to choose a location that will serve as your home “office.” Since this is a temporary situation for many people, most of us may not have an actual home office or even a large enough desk space to convert into one.

Work-from-home veterans will tell you that’s fine – if you’re using a kitchen counter, a dining table, or a small foldaway table, all you need is a peaceful area to focus, and you’ve got yourself a workspace.

Once you’ve decided on a place, make sure it’s kept tidy. It sounds simple, but if you have to switch things around all the time, it will make settling into work each day much more difficult. A tidy workspace also means you’re Zoom-ready at all times, which can be aided by using XSplit VCam to blur or even replace your background!

With the right set of tools, you’ll have an easier time adjusting to the new normal.

Tools to run a business remotely

In this blog, we discuss five of the best tools that help to run a remote business in 2021.

When it comes to running a business remotely, using all the tools at your disposal will make a difference between failure and success, but choosing the right remote business tools for your business is not an easy job.

Last year, many businesses had no choice but to make the transition to remote work, and although it was a challenging transition at first, many businesses had come to rely on all sorts of business tools to help them run their business remotely, from team management tools to hiring registered agents. Here are five of the most popular business tools that help businesses run remotely in 2021.

Zoom 

Zoom is one of the most popular video conferencing software as businesses have made the transition to remote operation and employees have started working from home. With office meetings out of the question, Zoom is now about how most remote businesses can keep in touch, communicate and schedule daily meetings. Zoom allows remote businesses to conduct online meetings for up to 25 people, host video webinars, and share files and exchange messages through different platforms. Zoom also helps organizations to host virtual training sessions for new team members.

Google Drive

If your remote business consists of a very compact team that doesn’t manage a lot of paperwork and documents, Google Drive allows your business to store and share important documents almost instantly. Google Drive is more than just a document management tool, it lets you organize and store documents and collaborate with staff and team members in real-time, regardless of time zones and geographical locations. Users can create, share and access documents, presentations, and spreadsheets. Their free plan allows 15GB of free storage and is available in the application form for both iOS and Android devices. 

Read Work Management Software – Why Your Team Needs Now?

Restyaboard

Working from home and managing a team or a specific project remotely can be challenging when you cannot keep tabs on what everyone is doing in the office. Restyaboard is the best visual project management tool that allows business owners as well as staff members to assign tasks to individuals or groups of employees, customize their workflow, and keep track of how ongoing projects are progressing. Restyaboard has one of the most comprehensive sets of features other project management tools. It is based on a board system and allows staff members to create project templates, budget dashboards, schedule and prioritize tasks, and so much more to boost productivity and efficiency.  

Using a Registered Agent 

While working remotely has its benefits, it’s hard to do it on your own, and that’s where third-party assistance comes in. Hiring a Registered Agent is the best way of outsourced support that a remote business may have. Every business needs an appointed Registered Agent, and while you can serve as a Registered Agent of your remote business, there are certain requirements. If you’re not always available during business hours, or your remote business doesn’t have a physical address, hiring a registered agent service is your best option. The Registered Agent Service will serve as your point of contact with the department, collect essential documents on your behalf and help you remain in compliance.

Also, read 15 Productivity Tools for Your Remote Team

Team Viewer

When running a remote business, finding ways to support your distributed team is important, and when simple screenshots are no longer enough, Team View is one of the best business tools to help give employers remote access to their team’s work and provide support when needed. Team Viewer allows staff members to access one another’s computers if the application is installed on all devices and everyone is provided with the necessary login information. It is a truly reliable tool when business owners need to have secure access to work devices and documents.

Find the right combination that works for you

These are some of the best business tools that remote businesses can use to operate efficiently. The above tools cover all aspects of remote business management, including team and document management tools, as well as various remote support tools. Most remote businesses use a combination of the above-mentioned tools or others like it. It’s all about finding the right tools that work for you, your team, and, of course, your budget.

Remote work has been a popular advantage among employees. Here are 5 tech tools that do businesses to support remote work and effectively manage remote performance.

The world of work has undergone a significant change in the last few months. To prevent the spread of COVID-19, companies around the globe had to move to remote operations — some for the very first time.

Although change has not been without its challenges, it has also been a positive development in many ways. Remote work has long been a popular advantage among employees, who are generally happier and more productive when they are allowed to do telecommunications. And once people start working from home, they don’t want to go back: 99 percent of remote employees said they want to work remotely for the rest of their careers at least some time. It’s no wonder why: Remote work can provide employees with a better work/life balance, provide a sense of autonomy, and save a lot of stress (especially when you consider how frustrating the morning journey is for some people).

Yet, as with most things worth having in life, remote work arrangements aren’t easy. They require time to roll out effectively and effort to maintain themselves over the long term. Managers need training on how best to support remote employees, and companies need to provide remote workers with the tools and resources they need to do their jobs off-site.

If you don’t have the right technology in place, remote work can easily become an aggravating and isolating experience for employees. So what tools do businesses need to support remote work and effectively manage remote performance? Below are five types of tech tools that are essential to every remote work initiative:

1. Task Management Software

Whether they’re working remotely or on-site, employees can only stay productive if they know what they are doing, what is expected of them, and when their tasks are due. Keeping track of all that information can be difficult, especially for remote employees and their managers. That’s where project and task management software comes in.

Tools like Restyaboard allow employees and their managers to set priorities, assign tasks, and establish deadlines. Perhaps most importantly, they also foster accountability by allowing all involved parties to track progress toward tasks together. Ultimately, task management solutions facilitate effective communication and crystal-clear expectations, two vital drivers of success in a remote work environment.

2. Time-Tracking Software

This is an admittedly controversial topic, and many managers believe tracking employees’ time is more harmful than helpful. They argue that the time spent on work isn’t as important as the work that is achieved, and therefore companies should monitor goal progression and task completion instead of hours at a desk. Some leaders also worry that mandating time-tracking software indicates a lack of trust in employees, which can ultimately result in decreased productivity and morale.

However, for organizations just getting started with remote work for the first time, time-tracking software can help to smooth the transition by assuring managers that work is being done. Certain tools, like Restyaboard, even take periodic screenshots of employees’ screens, so managers can see what they’re actually up to.

Read How to Manage a Remote Team Effectively During COVID-19 Pandemic

3. Performance Management Software

Performance management needs to be carefully planned when employees are working remotely. Managers need to make a special effort to maintain regular communication, deliver feedback, and check-in with employees to ensure they are getting all the support they need.

Tracking the performance of a large virtual team can be a difficult task, especially if you are meeting with your employees on a weekly or monthly basis to discuss performance, as most forward-thinking companies are doing today. To keep on top of performance, progress, and productivity, companies should consider investing in cloud-based performance management software. Such software facilitates remote check-ins, helps track objectives and key results, and monitors individual employee development while also tracking team goals.

Remember, while remote work can offer many benefits, some employees may find it isolating at times. Your performance management system should be designed to support employees of all kinds through the building of relationships and the encouragement of continuous communication.

4. Team Communication Tools

The reality is that communication is very different when your employees work off-site. They can’t bond near the water cooler. They can’t simply turn around to ask their colleagues a question or pop by their manager’s office to discuss an issue they may be having.

Most remote teams rely on team communication tools such as Slack to facilitate in-the-moment discussions between colleagues and managers. Many contemporary team communication tools allow for the creation of various channels dedicated to different topics, including informal channels where employees with common interests can socialize virtually with one another. What’s more, with team communication tools, you can spare yourself a lot of unnecessary emails.

While platforms like Slack are great for quick connections, they cannot fully replace face-to-face communication, which fosters relationships and maintains levels of engagement in ways that chat platforms simply cannot. That’s why your team communication tools should also include videoconferencing software like Skype, Google Hangouts, or Zoom. These can be especially effective venues for team meetings or one-on-one performance conversations.

5. Cloud Storage and File-Sharing Services

Because your remote team members will be distributed around various locations, you will need a central cloud-based storage solution where employees can easily save and share important files. Google Drive has become a popular solution for this purpose; its functionality that allows multiple employees to work on one document simultaneously makes it an especially powerful collaboration tool.

File-sharing services can prevent a lot of the confusion that arises when many different versions of the same file are flying around. With everything saved and securely stored on the cloud, you can also be sure no important information will be compromised by tech problems on the employee’s end.