Category Archives: Small Businesses

Looking for the technology tool for small business management

In this article, We going to see the technology tools for Small Business Management use to save money and time.

When it comes to small business management, you can have to wear several hats, and you’d like to save money and time. Fortunately, several technological tools are now available to assist businesses in carrying out their tasks in a more effective, streamlined manner, saving a significant amount of time and money that can be reinvested in other progressive areas.

We interviewed a few successful small business owners for this article. They also provided several choices for growing a small business with various tools, which fall into 7 main categories. We are attempting to compile a list of standard categories of business management tools for small business owners to explore and find the right tools for their needs.

Categories of Small Business Management Tools

1. Task Management Tools

Many easy-to-use tools have been identified by many small business owners as a cost-effective way for business administration. This group of tools allows you to track the planning and execution of administrative and operational tasks digitally rather than manually. This is a blessing for busy entrepreneurs who want to spend their time on progressive and innovative tasks rather than day-to-day operating tasks. It will also allow business administrators to track their own and other team members’ activities in real-time to gauge progress.

The best online task management tools, such as Restyaboard, Trello, and Asana, will help business administrators in staying on top of their to-do lists, schedules, and project management. It is possible to set reminders and one-click updates on these so that you do not have to review anything manually. These tools can also be integrated with similar tools used by others, ensuring that every team member is on the same page.

Read 10 Best Free Software For Small Businesses

2. Email and Social Marketing Tools

Many marketing tasks can be automated using intelligent tools, allowing business owners to concentrate more on development activities. Email marketing platforms such as MailChimp and Aweber will allow you to keep your email subscribers up to date on the latest deals and news from your business. Email Marketing Systems (EMS) can also send out mail newsletters on fixed schedules and engage with social networks.

Social media scheduling tools such as HootSuite and Buffer will allow you to schedule posts to go out at the desired time without requiring you to be present. You will also prevent distractions and remain focused on your marketing campaigns by not visiting real social media sites. With these tools, you can schedule social media posts for a week or even a month ahead of time and use the automated scheduling system to push your promotions at the right time.

3. To Schedule Meetings

Setting up and executing the meetings successfully is critical to effective business management. To set up a meeting with different parties at an agreed-upon time, there is a lot of communication required through email and messaging back and forth. Scheduler tools such as Acuity and Calendly, etc, will help in automating this process by bringing everyone on the same page in terms of meeting schedules. You can arrange the meeting and share the link with other people who can also pick from the available time slots to set up the meet.

4. E-Signatures on Documents

In today’s global business environment, getting the physical signature of the person in question on every document, such as agreements and contracts, is unlikely. As a result, tools such as DocuSign and HelloSign can be useful. You can use these tools to upload your documents, label where signatures are needed, add an email address, and the system will generate the signed documents for you. It will also ping the authorized persons with reminders if documents are due to be signed at a certain time. With a good E-signature tool, there is no need for enterprise personnel to physically sign documents or wait for the post office to open to obtain contract documents in a hurry.

5. Manage Business Clients

To gather and retain business clients and uncover the hidden revenue, you may use good Customer Relationship Management or CRM platforms like SalesForce, Hubspot, Insightly, etc. These can be invaluable tools in business client management. A good CRM can track potential customers and communicate with them as they move through the sales funnel. These platforms also have advanced tools to nurture your relationships with them.

CRM can also assist you in making solid decisions based on data rather than intuition. You will see the customers in real-time and track them to gain actionable insights about them. You may also view the contracts based on specific data points such as the type of product they are interested in or the region in which they are located. As a result of this, you will be able to properly target them with personalized follow-up messages for repeat business. With this strategy, the marketing results will go much further with little effort.

Also, read 10 Tools to start a Small Business

6. Document Collaborator

In business management, you must work with several people and teams, which is where online file-sharing platforms like Dropbox and Google Drive come in handy. These are digital tools that can ensure that anyone who is working on the same version of an official document can access the same updated version of the same. Shared docs prevent anyone’s document repository from getting clogged with multiple copies of the same document, which confuses.

You can also work on the documents in real-time to see what other people have attached to them. You can also control these documents by granting other team members the ability to access only, view and edit, add, update, or delete documents, and so on. In addition to internal teams, you may use these tools to collaborate with clients and vendors to keep track of what everyone involved may need.

Similarly, many technological options can make small business administration much faster and easier. However, to fully use these, you must first learn the features in each and be knowledgeable about the technical aspects.

Discussion of free software for small businesses

This article is about the top 10 best free and open-source software for small businesses.

When starting a business, you will undoubtedly be concerned about the costs involved. What would the payroll cost? What will the rent be on your business space? What is the IRS’s cut?

You may not understand the costs of having your business’s technology up and running at first. These, however, can quickly add up – and even with an email provider in place, there are still other packages to buy, such as communication and accounting software.

To help you save money, we’ve compiled a list of the top ten free software solutions for small businesses.

1. Slack

Whatever your industry, effective communication among team members is almost certainly critical to the smooth operation of your company. Slack, an online communication tool, allows you to try its services for free for an unlimited period. If you use this software, you can organize your team messages into channels, allowing those working on a specific project to communicate more effectively.

The free plan gives you access to 10,000 of your team’s most recent messages. Other benefits include unlimited one-on-one voice and video calls for individuals, as well as 10 integrations with other applications such as Google Drive and Office 365.

If you want access to more functionality, you can upgrade to one of the company’s paid plans, which offer services such as group video and voice calls.

2. Restyaboard

If you’re juggling numerous projects across your company, you could improve your efficiency with project management software Restyaboard. Based on the Japanese model of Kanban management, Restyaboard uses virtual boards that enable you to visualize your progress on key projects and then decide on your next steps. The most common analogy used to describe the software is a whiteboard covered in Post-It notes.

You can also assign tasks, establish timelines, create calendars, and view metrics. Once you’ve created a new task, every aspect of the task can be managed, tracked, and shared with other members of your team.

Another point in Restya’s favor is that the software has integrations with apps such as Confluence, Slack, Dropbox, and Evernote.

3. Mailchimp

While the term “spamming” evokes a sense of dread in most legitimate business owners, email marketing can still be vital to the success of many businesses.

Mailchimp is a marketing automation platform and email marketing service based in the United States. Using the free version,  You will have access to many features, including one-step automation, which will deliver messages to your customers based on who they are and how they communicate with your business.

You can send messages to a single audience of up to 2,000 contacts with this version. While these figures are likely to be sufficient for many small businesses, you can raise them by upgrading to one of the company’s paid plans.

Read TOP 5 TECHNOLOGIES FOR ALL SMALL BUSINESSES

4. Skype

With the rise of remote working, it is important that you choose the best video conferencing platform for your company’s needs. Even though many competitors have appeared in recent years, Skype’s free plan remains one of the most attractive on the market. In addition to one-on-one chats, the app allows group video calls of up to 100 users.

A major advantage here is that you don’t need to download an app to use the service, and can do so through your browser.

5. Wave

For many small business owners, invoicing is one of the most time-consuming aspects of the accounting process. Using the free version of Wave’s customizable software, you can create an unlimited number of invoices in any currency.

You can also view your customer transaction history, set up invoice notifications to email your customers when payments are due, and track sales tax. Another attractive feature of the software is the ability to set up annual billing for repeat customers, which could significantly minimize the amount of time you spend chasing down payments.

6. Wix

If your business requires a website (which it almost certainly will in the digital age), Wix’s free website-building tools will come in handy. The software, which operates through a simple drag-and-drop interface, allows you to add key elements to your site without any knowledge of coding, making the process much less complicated for beginners.

If you want a simple website, the company offers hundreds of free design templates. However, bear in mind that the free version will automatically view Wix advertisements on your company’s website.

7. LibreOffice

If you’re a fan of traditional Microsoft Office packages like Word, Powerpoint, and Excel but don’t want to pay for them, LibreOffice is a good free alternative.

Its main services are Writer (word processing), Impress (presentations), Calc (spreadsheets), Base (database), and Draw (vector diagrams). As the successor to OpenOffice, LibreOffice is compatible with a range of document formats such as Microsoft Word, Excel, and Powerpoint.

8. Thunderbird

Whatever your organization’s size or industry, sending and receiving email is likely to be at the heart of your operation. While it is less well-known than some of its competitors, the free email app Thunderbird is likely to provide all of the features you require to manage email communications across your business.

It has a mail account setup wizard, a quick filter toolbar, tabbed email, smart folders, and an add-ons manager as its main features. You can also add people to your contact list with a single click by clicking on an icon next to their name when they send you a message.

If you’re sharing large documents, you can also speed up the transfer by uploading these to an online storage provider and sharing the link.

Also, read 10 Tools to start a Small Business

9. Duplicati

Duplicati, an open-source backup software, allows you to back up files and folders using solid AES-256 encryption. It will also save space on your network by performing incremental backups and removing duplicate data.

If you use Duplicati, you can perform updates through the web-based interface or the command-line interface. The software is configured through a web interface that runs in any browser and can therefore be accessed from any location.

Duplicati is compatible with Windows, macOS, and Linux operating systems.

10. Freshteam

Smart HR software Freshteam provides services such as applicant tracking, onboarding, and time-off management. The company’s Sprouts plan is free for up to 50 employees and provides a dedicated recruiting team inbox, a basic careers site, and an employee directory.

If you’re not sure if Freshteam is right for your business or have questions over which plan to use, the company provides a free demo of its services. The free plan is also available as iOS and Android mobile apps.

Summary

While you’ll probably never reduce software costs across your business to zero, the open-source apps listed here can at least help you make significant savings.

Remember to pay close attention to licensing when selecting free software for your small businesses, as you could put yourself at legal risk if you choose a tool that isn’t certified for professional use.