Category Archives: Productivity Tips

How to increase productivity

Productivity is important for business growth and development. In this blog, we going to take a look at 6 simple steps to increase productivity.

If you’re reading this blog, you’re asking yourself the following question:

How do you Increase Productivity?

We wish we had an easy answer for you. Unfortunately, there is no single strategy to increase productivity.

The path to increasing productivity differs from one business to another, depending on the issues you’re facing.

But, if you’re confused about where to start, you’ve come to the right place.

In this post, we’ll look at six simple ways to boost your productivity – no matter what your issues are.

We’ll also talk about why improving productivity is important and how to identify low productivity in your team.

Read How to Increase Productivity in the Workplace

Why is it important to Improve Productivity?

Productivity is important for business growth and development.

Why?

Because the more productive you are, the more output you will have. As a result, you have a better chance of increasing sales and growing your business.

How to identify Low Productivity

Several factors can cause low productivity, but there are a few common signs to look out for:

  • You’re not hitting company goals: If your team isn’t meeting organizational goals and things are falling behind, it could be due to a lack of productivity. It’s also possible that your goals are overly ambitious, therefore it’s up to you to figure out where the problem lies.
  • Poor quality of work: If an employee is under pressure to reach an unrealistic quota, the quality of their work may suffer. As a result, you spend time bringing the quality up to the mark and asking them to redo their work. As you can expect, this isn’t good for productivity.
  • Team members seem distracted: More than 70% of employees spend time at work thinking about something in their personal lives. Of those, 41% said it made them less productive.

Talk to anyone on your team who appears to be thinking about anything. You might be able to ease some of their concerns and clear their mind so they can focus on the work at hand.

6 Simple Ways To Increase Employee Productivity

If you’ve noticed low productivity in your team, you might be asking how you might improve things.

Fortunately, we’ve outlined 6 productivity tips for you.

But keep in mind that this isn’t a definitive guide to increasing productivity levels.

It’s a good place to start. However, before you can figure out how to boost your team’s productivity, you must first determine what the problem is.

Let’s take a look at 6 simple steps to increase productivity.

1. Increase Employee Engagement

According to research, high employee engagement has a positive impact on productivity.

It gives employees a personal connection to the organization, motivating them to work hard, be productive, and generate results.

So how can you increase employee engagement?

Here are a few tips:

  • Schedule catch-ups and one-on-one meetings. Spend time catching up with your team one-on-one. This shows that you care about their work and want to see them succeed.
  • Provide regular feedback. Schedule time in your calendar to provide feedback on their performance. Whether it’s a full performance review or simply sharing your thoughts on important tasks.
  • Encourage collaboration. Helping your team’s collaboration is an excellent approach to keep everyone interested by working as a team. To keep everyone on the same page, you might want to consider adopting a work management system.

2. Avoid Unnecessary Meetings

According to an Owl Labs study, employees lose more than an hour of workplace productivity each day due to meetings:

It may not appear to be much, but it adds up. The average employee appears to be productive for only 2 hours and 53 minutes per day, so you’ll need all the time you can get.

So what’s the solution?

The first step is to go over the meetings you currently have. Examine your calendar and ask yourself the following questions to identify an unnecessary meeting:

  • Does everyone invited to this meeting need to be there?
  • Can you shorten the length of the meeting?
  • Is this meeting necessary, or would an email suffice?

You can help your team to increase productivity by reviewing the time, length, and content of your meetings.

3. Set Realistic Goals

There’s a fine line between creating goals that challenge your team and creating completely unrealistic goals.

For employee morale to stay high, you need to tread carefully.

So how do you create the right balance?

First things first, make sure your goal setting follows the SMART framework.

  1. Specific
  2. Measurable
  3. Attainable
  4. Relevant
  5. Time-Bound

With SMART goals in place, you’ll have clarity about what you want to achieve, how you plan to achieve it, and when it’s due.

As a result, you and your team can define realistic goals and milestones to work toward. This keeps employees motivated and engaged, which boosts overall productivity, as we all know.

4. Encourage Regular Breaks

Nobody can work at 100% all of the time. It’s not possible.

That’s where work breaks can come in handy.

Taking breaks during work hours has been shown in studies to increase energy levels. Productivity and mental health can suffer if these breaks are not taken.

But how can you encourage regular breaks, especially if your team does remote work?

We’d suggest time blocking.

Time blocking is a form of scheduling that helps increase productivity by focusing work on specific blocks of time.

And it doesn’t just have to be for work tasks.

Scheduling breaks during work hours allows your employees to plan and stick to their downtime. They don’t have to feel bad about taking a break because it’s part of the everyday routine.

As a result, when employees return from their break, they are energized, refreshed, and motivated to work.

5. Keep Your Team Accountable

First things first, what is workplace accountability? 

Put simply, it’s when employees are responsible for their actions and performance. 

Holding your team accountable for their work provides them with the motivation they need to get things done. In other words, it encourages them to use their time productively.

So how can you hold your team accountable?

Let’s take a look:

  • Be clear on what you expect: It’s useless to hold individuals accountable for their work if they don’t understand what they’re accountable for. Make it clear what you expect them to do.
  • Ask for updates on progress: Checking in on progress reminds your team that they need to be on top of what they’re doing.
  • Encourage team members to work together: If team members are working together, they have a responsibility to one another. This develops a sense of accountability not only to themselves but also to their colleagues.
  • Using work management software: Implementing a team-wide platform gives everyone visibility into the entire project. Everyone can see what they are responsible for, what their teammates are working on, and how the project is progressing.

6. Manage Time Efficiently

It is not uncommon for employees to feel stress from time to time.

However, with 41% of employees reporting that stress makes them less productive, you may want to consider how you might relieve some of that stress.

So what can you do to reduce stress for your employees?

Effective time management can certainly help.

Time management is a difficult skill to master. However, when done correctly, it eliminates stress and allows people to focus on their work.

If you’re wondering how you can help employees better manage their time, consider implementing a work management software like Restyabaord.

With Restyaboard software, you can easily plan your entire schedule and prioritize tasks. This makes it much easier for employees to stay on top of their workload and be as productive as possible.

Also, read Work Management Software – Why Your Team Needs Now?

Using Restyaboard to Improve Productivity

Restyaboard helps teams be productive. You can streamline your processes, manage your workflow, and keep track of every project — all from one location.

You can customize all of our templates to your liking, allowing you and your team to be as productive as possible.

Let’s take a look at some of these features in more detail.

1. Streamline Your Processes

Whether you’re automating your processes or integrating third-party tools into your workflow, Restyaboard allows you to easily streamline your processes. 

As a result, you can spend more time being productive, and less time worrying about the efficiency of your workflow.

2. Effective Communication

We know how important it is for teams to communicate. As a result, the Restyaboard platform enables users to communicate and collaborate on all of their projects with ease.

You can leave comments, tag users, and even provide team-wide updates on a specific task.

And by collaborating effectively,  teams can be more productive with their time.

3. Track And Manage Your Time

Time tracking allows you to see how your team is spending their time, and whether they’re as productive as they could be.

With Restyaboard, you can easily track time spent on specific tasks and projects.

Using this information, you can help your team manage their time efficiently and be as productive as possible. 

Conclusion

As we’ve already mentioned, the path to increase productivity varies from business to business.

Although we’ve given you a solid starting point and outlined some small changes you can make, you need to do a productivity evaluation to find out exactly what actions you need to take.

And using a work management system like Restyaboard is the perfect place to start.

Restyaboard platform is for teams like yours that want to improve their workflow and help their teams be as productive as possible.

How to run your business more productive

In this blog, we going to see the top 5 tips to run your business more productive.

When it comes to success, productivity is the name of the game for many business owners. After all, when the business is organized and your employees are satisfied, it’s easy to keep up with the tasks.

Will you want to improve your productivity? We’ve put together a list of five tips to run your business more productive to help you in achieving your goals. Trust us: the business will be smooth sailing with a few rapid changes and some fine-tuning.

Let’s see the top 5 tips to run your business more productive.

#1: Delegate Tasks

Delegate tasks are one of the key tips to run your business more productive. We know that it’s tempting to do it all by yourself. However, no matter how productive you are or how hard you work, you will never be able to complete all of your tasks. Delegating tasks to the employees is part of running a successful business. Assess the workload to see if you can better delegate responsibilities. There’s no need for you to do it alone!

Delegating not only eases the workload but also encourages a sense of teamwork in the workplace. Employees would feel included and respected at work if you encourage them to take on responsibilities. It’s a win-win situation for everybody!

Read Top 5 Task Management Tools Of 2021

#2: Focus on One Task at a Time

Multitasking has become an expectation in today’s world of busy workdays and instant access to information (especially when your employees are working from home). You may believe you can research products, respond to emails, and take phone calls all at the same time, but trust us you’ll be much more productive if you focus on one task at a time.

If you focus your attention on the task at hand, you are much more likely to complete each project. Instead of having several half-finished projects all up in the air, you can review your to-do list and move on to the next task.

#3: Integrate Software Tools

If you haven’t already upgraded your business software, integrating new tools would significantly improve the productivity of your business. This is one of the important tips to run your business more productive.

Here are several great ways to integrate technology into your business:

  • Accounting Tools – Instead of hiring an accountant or keeping track of paperwork stacks, update your business with an accounting tool. Accounting Practice Management Software streamlines the results, so it’s all in one place. Plus, you can view all of your information at once to get a complete picture of your finances.
  • Social Media Management – Consolidate your social media accounts into an easy-to-use dashboard. Schedule the posts, see the interaction and respond to the comments, all without missing a beat.
  • Project Management Software Project management software improves the team’s productivity by enabling you to easily delegate tasks, outline projects, and schedule deadlines.

Also, read 3 Must-Have Project Management Tools for Startups

#4: Automate

When you integrate software tools into your business, you will have the potential to automate more tasks. This means less time spent keeping track of small information and more time focused on your goals. When you automate monthly to-dos including payments and invoices, you’ll streamline your finances and avoid hours of tapping through pay stubs.

Also, automate your digital marketing for increased customer engagement with clients. Schedule email alerts or news updates for best times without the need to set a million reminders for yourself. Your clients will engage with your brand in this way, and you won’t need to think about handling emails.

#5: Communicate With Your Team

Not surprisingly, clear communication between team members is a key element of any efficient business. It’s easy to get things done when everyone’s on the same page!

  • Talk Over Video Chat – Whenever possible, have a face-to-face meeting to clarify your responsibilities. We know that face-to-face meetings are challenging these days, so use video chat to update team members about your expectations.
  • Keep Meetings Frequent and Brief – It’s a good practice to check in with your team. However, long, aimless meetings are not conducive to productivity. Instead, give priority to the points you discuss at each meeting and try to hold meetings for less than ten minutes.

You may read 15 Productivity Tools for Your Remote Team

Create a Team-Oriented Environment

No matter how you approach increasing your business’s productivity, one thing is certain—a strong relationship with your employees is vital when it comes to running a tight ship. When you communicate your needs, delegate tasks, and integrate new software, you’ll be amazed at what you can achieve!

2020 has forced the whole world to work remotely. It has also made people realize that remote work works. But remote work is not all rainbows and unicorns. It is a challenging feat to pull off. It can be difficult to keep your head around managing a distributed team. But if you have the right productivity tools in your magazine, you can cultivate an empowering, rewarding, and effective remote work environment for your team.

While you will see many remote productivity tools on the web, we’ve rounded up the best ones to bring your team’s remote work experience to a new level. Let’s check each of these productivity tools and how they benefit your remote team. 

Productivity Tools for Remote Work

Team Collaboration Tools

Collaboration can be tricky when you need to keep work flowing smoothly despite geographical distance and time differences. Everything must be accessible to everyone at any given time. Communication must be instantaneous and seamless. This helps teams get an experience as close to how they would normally collaborate with their teammates when they’re co-located. Invest in these productivity tools to ensure there are no blockers to team collaboration.

Team Chat App

Slack is widely used by remote teams worldwide. It’s easy to set up and organize topics into channels. Direct messaging is also seamless. You can bring all the project discussions into one place. You can also make calls and screen share within Slack. 

Cloud Storage and File Sharing App

This might be a close call between Google Drive and Dropbox. Both are widely used by remote teams for its ease of use and accessibility. Even with a free plan, you get a generous amount of storage to start with. You also get full control of how you share your files. 

Read Best Tools To Support Remote Work in 2020

Video Conferencing App

Zoom is a strong contender for this one. I find video calls in Zoom are more stable than other apps. It’s a reliable option, especially for big team video meetings. You can also do screen sharing and collaborate on an online whiteboard. You can use Zoom Breakout Rooms to split your discussions into groups if you ever need to have smaller focused groups.

Video calls are far more effective than communicating through email or a phone call. You can see your teammates’ gestures and expressions and makes you feel more connected to them.

Connectivity

Stable and consistent connectivity is important for remote teams. These productivity tools will help your team stay connected anywhere and anytime they need to.

Mobile Hotspots or Pocket WiFis

While your teams may have reliable and fast internet at home, it’s recommended to have a backup. This ensures everyone can get to work anywhere or when their internet home connection is down. Your teammates should check with their local internet providers and see what options are available. What I usually do is ask for recommendations from my teammates living nearby or through online remote workgroups I’m a member of.    

Remote Desktop App

There will be times when your teams will need to access their office desktop remotely. If this is a requirement, having a remote desktop app will be beneficial. Some popular options are TeamViewer and Chrome Remote Desktop

Security

You need to ensure all your team files and assets are secure and only those who have authorized access can get into your systems. Security tools are one of the most important productivity tools your team needs to have. With security in mind, maximum productivity is achieved.

Password Manager

There are free and paid apps that your team can use. A popular paid option is Dashlane. It even comes with a VPN and secure file storage. It can even scan the dark web for data breaches and will notify you if your data has been compromised. But it can be a little pricey. So another option to look at is LastPass. It comes with a free version and even has multi-factor authentication as an added security layer. Even with the paid version, it’s still reasonably priced. 

Multi-factor Authentication

Most apps come with two-factor or multi-factor authentication and we highly encourage your teams to enable this feature. When generating tokens, you can use an authenticator app such as Google Authenticator

VPN

While we strongly discourage using public Wi-Fi when working remotely, sometimes it cannot be helped. But when using public networks, security can’t be guaranteed. To keep your remote teams secure wherever they are, require the use of Virtual Private Networks (VPN). VPNs create secure tunnels that mask or encrypt any data you send and receive on the fly. For all these security-related productivity tools, check with your IT department on the best options.

Time Management

Time management can be difficult when working remotely. It can be challenging to establish a fine line between your house chores and your work responsibilities when you work from home. This is why time management is very important. Productivity tools that focus on time management help you get more done with whatever time you have. 

Time Tracking

Time trackers shouldn’t be seen as the ultimate gauge of productivity. Instead, it should be seen as a tool to understand the time consumed on work and how best to improve it. If you’re a team manager, having your team members track their time while they work remotely can provide valuable insights as to where their time is being spent on. You can then review with them how it aligns with their goals. You may also see some indicators of work inefficiency through time data. Time Doctor and Restyaboard are some of the well-known team time tracking apps in the market. It also has reporting and analytics that will come in handy for remote team managers.

Scheduling

I’m a firm believer in the saying, “What gets scheduled gets done.” Anything else that pops up in the middle of the day that is NOT in your schedule, shouldn’t be your main focus. Scheduling and planning are essential productivity techniques that remote workers should master. It’s hard to stay motivated when working alone. So you have to encourage your team to develop discipline and structure. 

We recommend using a calendar app that’s already integrated with your other work tools such as your email. This way, it’s easier to sync them to your other activities like meeting invites, events, and other alerts.

Task Management

Every team should have a task management tool, especially for your remote team. Your task management tool should be easily accessible, secure, and has the right features to encourage collaboration within your project teams right then and there. It’s one of the productivity tools remote teams can’t live without as this essentially becomes their virtual office. 

Restyaboard is a project and task management tool that allows teams to collaborate on projects in one place. It’s a highly visual tool that enables teams to maintain transparency and achieve seamless collaboration. Restyaboard is much more than just a Kanban board. It’s built around the Kanban methodology and has rich and easy-to-use features that bring out the in-person work experience into the virtual setting. What’s great about this is you not only have a productivity tool, but you and your team will also have a framework to manage your work.

Focus

One of the key elements to productivity is maintaining focus. Our attention gets challenged every second. There are plenty of distractions especially when you work from home or remotely. What may seem to be a harmless 5-min check on your Social Media feed could turn out to a 30-min waste of time. Focus apps are essential productivity tools to instill discipline and accountability. 

I like using the Pomodoro Technique especially during times when I need to engage in deep work. You can use any online timer available or even use a physical one that you’d put on your desk. You could also explore focus apps that limit your access to and alerts from social media apps and even your email inbox. The important thing is to keep unnecessary distractions to a minimum or none at all when you need to focus on work. Share these focus-centered productivity tools with your remote team to supercharge their efficiency.

Automation

Repetitive manual tasks can be a pain. If a task is done repetitively and routinely, there’s a big chance it can be automated. Your team can then spend that time doing more meaningful work. Automation means taking your time back and letting technology steer the wheel. Automation tools are undoubtedly one of the top productivity tools every remote team should have.

Discuss with your remote team what process steps are candidates for automation. Some examples would be consolidating information and transferring task lists from one system to another. After you’ve identified your candidates for automation, explore automation tools such as IFTTT or other web-based service apps that enable system integration without or with minimal coding involved.

Employee Engagement

Happiness and engagement at work affect employee productivity. As a remote team manager, you should also stay on top of your team’s overall well-being. Remote working can be tough on your team’s mental health, so it’s important to check with them every so often. It’s also best to have programs that are designed to encourage employee engagement. 

Virtual Team Building

Who says remote workers can’t have fun? It’s all about being creative and resourceful. Even though your team is not co-located, schedule team-building activities every so often. You can use your video chat tool to facilitate this event and use an online whiteboard to do some charades or to do some team quizzes. 

I also encourage you to schedule virtual celebrations for team and project milestones. This will help your team feel more connected to the rest of the company and stay engaged. 

Rewards and Recognition 

It’s always a different feeling when you’re recognized for a job well done. And it’s these kinds of things that can easily get forgotten when working remotely. But it’s one of those “indirect” productivity tools that will help managers reap more rewards. When employees are appreciated, they are encouraged to do better. This creates a culture of meritocracy and makes your employees feel they are contributing to the company even if they’re working remotely. 

Rewards and recognition tools can be as simple as sending virtual gift cards to your top performers and recognizing them during your virtual town halls. You can also go a step further and use a rewards and recognition platformApart from peer to peer recognition and in-app rewards, it also has social media and gamification that makes a fun and innovative engagement program.

Investing in Productivity Tools for Remote Workers

If you want your remote team to succeed, you need to invest in the right productivity tools to support them. And whether you like it or not, remote work is here to stay. More companies will shift to this model and more employees will expect and demand flexible working arrangements. But having the right productivity tools is only half the battle. Your remote teams should also have the right mindset when it comes to productivity. You need to make them realize that these tools are not meant to restrict them but to empower them and bring team collaboration to a whole new level. This will create a culture that’s uplifting, empowering, and productive for remote work.

Product management tools

Product management is an organizational structure within an enterprise that focuses on planning, forecasting, production, and marketing of a product at all stages of the development lifecycle. The purpose of the product management tools is to design and develop quality products for the target audience of an enterprise while boosting the customer lifetime value (CLV) and creating measurable profits for the business as well.

Product Managers are trained professionals responsible for leading cross-functional teams to ensure the overall success of a product. It is they who set the product development strategy, roadmap, and marketing goals for products of a company.

However, to be able to create and implement a robust product management strategy, Along with improving product management skills, Product Managers must use the right product management tools and product management software. And that’s what we’re going to talk about today – the best product management tools and product management software that Product Managers around the world swear by!

Product management tools include product analytics software, product design tools, production management software, and development tracking tools. Since Product Managers are responsible for numerous strategic functions, product management tools make it possible to implement their ideas, organize them, and give coherence to the same. Product management courses from reputed institutions can help you understand more about various management tools and their functions.

The best product management tools and software that every Product Manager and aspiring Product Manager must know about! For new product managers, makes the career transition easy.

Top Product Management Tools for Product Managers

Axure

Axure is a wireframing-cum-prototyping product management tool specifically designed for midsize to large companies. The biggest selling point of Axure is that it lets your product and design teams create compelling prototypes without coding.

With Axure, your product development teams can create and document diagrams, customer journeys, or wireframes on the same page for easier collaborating and transparency. You can create diagrams comprising dynamic content, animations, conditional logic, math functions, and data-driven interactions.

Also, you can put together several different types of collaborative diagrams in Axure, such as flowcharts, wireframes, mockups, user journeys, customer personas, and idea boards. After you’ve completed a diagram, you can publish it on Axure Share and send a link to other team members to get feedback on the same.

Restyaboard

Restyaboard is a hot favorite among product management professionals. It is a highly visual web application that facilitates easy and seamless collaboration between team members. For instance, it offers visual boards, lists, and cards that allow you and your team members to prioritize and organize company projects. Every member can share links, input their comments/feedback, add attachments, and mention due dates via Restya cards.

The best thing about Restya is that it is highly flexible. It offers you the flexibility and option to customize and use it to fit your needs. And most importantly, it ensures full transparency between team members.

Read Top-rated product management software for Product Managers in 2020

Balsamiq Mockups

Balsamiq Mockups is a UI wireframing product management tool designed to suit the needs of small and medium-sized businesses specifically. It allows you to simulate the experience of sketching on a paper/whiteboard on your computer itself. Using this tool, Product Managers can quickly create multiple mockups for testing and user feedback.

Balsamiq encourages team collaboration. So, all the stakeholders involved in the product development and management lifecycles can collaborate throughout the design and development process for smooth operation. This is the perfect tool for your enterprise if you are looking for a tool to promptly create simple mockups (instead of full-blown, elaborate prototypes) for testing and user feedback.

Jira

Another exceptional product management tool suite on our list, Jira, is excellent for team collaboration. This tool not only encourages agile development, but it also helps you track and monitor the entire product creation process. Jira can be used on a server, a data center platform, and in the cloud.

Product management teams can use Jira to help plan, schedule, and monitor software releases. It enables you to create user stories and issues, plan sprints, distribute tasks, record and report bugs, prioritize tasks, and track the daily progress of your teams.

Furthermore, with Jira, you can set up Scrum and Kanban boards according to your preference. The tool offers numerous out-of-the-box, real-time agile reports to help you track the right metrics. To top that, there’s an agile portfolio management add-on as well – Portfolio.

Aha!

Aha! is a roadmap product management software. It allows you to create a detailed plan of your product strategy and also track the product features throughout the product development lifecycle.

You can use it to get a comprehensive overview of your products, set different milestones for your teams, crowdsource ideas, create workflow boards for agile/lean/scrum methodologies, define the features and requirements, analyze data, and much more. The best part is that businesses of all sizes can use Aha! – from small startups to large enterprises.

OmniPlan

OmniPlan is a roadmap software explicitly created to accommodate the needs of startups. The tool primarily focuses on task management. Thus, it lets you highlight and prioritize important tasks, set deadlines, filter tasks by specific metrics (date, priority, etc.), automatically optimize resources, and much more.

OmniPlan offers a wide range of planning products, including OmniFocus, OmniGraffle, OmniOutliner, and OmniPresence. You can either use the Standard version that includes all the basic planning tools, or you can opt for the Advanced version that includes additional features (for example, Earned Value Analysis, Monte Carlo simulation, network diagrams, etc.).

MindMeister

MindMeister is a Mind Mapping Tool that lets you “capture, develop, and share ideas visually.” This cloud-based product management tool can be accessed on Windows, macOS, and Linux from your web-browser itself.

With MindMeister, you can share your mind maps with as many partners/colleagues as you want and collaborate with them in real-time. Any changes made to the maps are visible to everyone. Plus, all the stakeholders can add their comments, vote on ideas, or discuss changes via MindMeister’s integrated chat platform. The best feature of this tool is that it lets you transform your ideas in the mindmap into actionable tasks directly.

Conclusion

While there are many, many tools out there to handle different product management requirements, the choice of the product management tool/software depends upon your specific needs. Thankfully, there is a host of free product management tools and product management software that you can try first, before moving on to paid versions.

In response to COVID-19 and the shifting nature of the modern workplace, companies are staggering employee work hours and even workdays as they slowly transition back to physical office spaces. With these changes comes the difficult task of figuring out how to increase productivity in the workplace under these challenging circumstances. 

Improved productivity in the workplace will be key if businesses hope to recover from turbulent times. The good news is that work management tools like Restyaboard help keep details organized across all projects, and ensure everyone meets deadlines and stays on the same page. 

Learn more about how to choose the best solution for your unique business, why project management tools are great for boosting output, and what you can do to improve productivity in the workplace.

How to increase productivity in the workplace with project management 

Project management tools help productivity by eliminating the pressure to multitask, overload on work, and manually keep up with all updates every step of the way. Here’s how:

Streamline the process: We already know that multitasking can reduce productivity by as much as 40%. Help your team prioritize their work with project management productivity tools such as task timers that allow them to focus on one area at a time. Messaging apps also help teams to streamline communication and troubleshoot collaboratively.

Reclaim the schedule: You may be facing an upheaval in your available resources, team size, or even how you are used to doing business. If this is true, don’t rely on old patterns and systems to get you through. Instead, use Restyaboard to get a bird’s eye view of all open projects and reduce the workload your current team faces as they move back to the office to make the most of their time in space. 

Automatically update teams: Task dependencies trigger automatic notifications that alert teams to the next steps and deadlines. This can help reduce inbox overflow and reduce time spent sorting through messy email chains, which can cause employees to lose an average of 21 minutes per day. This adds up to 1.75 hours per week or 91 hours per year.

Read How to Manage a Remote Team Effectively During COVID-19 Pandemic

How to select the best project management productivity tools

The best productivity management tools for your business depend on the needs of your organization and your team. Make sure you have a clear picture of what you need in each of these major categories before you start your search, including:

  • Price: Does it fall within your budget and are you willing to invest in a solution that’s right for you regardless? 
  • Features: To increase productivity, look for a tool with plenty of options for automation. 
  • Integrations: You should consider a project management solution that directly integrates with it. 
  • Flexibility: Can the tool be personalized for each of your teams, projects, and clients? Creative businesses or any company that offers more than a couple of core products will need an elastic solution that supports a variety of views and needs. 
  • Ease of use: The more user-friendly it is, the better your user adoption rates will be. Look for solutions that don’t have a big learning curve if you want to get rolling sooner rather than later. 

Tips for unleashing that productivity factor in project management

Without further difficulties, let’s take a look at how Restyaboard increases productivity at the workplace and what strategies you should use today.

  • When scheduling duration for individual tasks, factor in suggested break times 

Employee breaks are proven to boost productivity, plain and simple. Even though limited office time will likely make workers feel more pressured to perform, regular relaxation time is majorly beneficial for their mental and physical health. This is especially true under extreme circumstances like the kind we are all currently facing with the pandemic. Keep in mind that the best, most effective time blocks are about 50 minutes of work paired with 10 minutes of break time and 90 minutes of work paired with 30 minutes of break time. 

  • Redistribute the workload for improved productivity in the workplace

An economics professor at Stanford has been quoted saying that as much as 40% of the 20 million individuals laid off or furloughed due to COVID-19 will not have a job to go back to when the pandemic ends. So, if you find yourself with a skeleton crew, you’ll have to reconsider how you divide projects across your team.

To do this, simply map out each employee’s tasks using Restyaboard’s color-coded, customizable workflows. Make sure to review the entire team’s assignments across all active projects to ensure that e tasks are evenly distributed and there are no foreseeable conflicts. Make sure to also include clearly defined success metrics and prioritize each task list so everyone knows what to focus on to get results. 

  • Have employees provide status updates on individual tasks 

Status updates are very motivating. Even Facebook knows this. Most project phases have complex steps within them that aren’t so cut and dry. So, at the end of the day, employees may feel as if they didn’t get anything done just because they didn’t cross off the entire line item from the list. Help them track their progress so they can see for themselves how far they’ve come.

  • Eliminate unnecessary messages 

The average worker spends 28% of their workweek on answering emails. They spend an additional 5.2% per day on group messaging platforms such as Slack or Twist. Most of these chats involve project updates, related questions, and notes. Instead of distracting your team with a barrage of emails and messages to keep up with, try keeping all of these details within the project step itself. They can reference it when they need to and keep track of all related communications in one place. 

Supercharge your productivity with Restyaboard

Now you know exactly how project management solutions help productivity and what you need to look for in a solution. You also have some concrete tips for how to use Restyaboard to help support your team no matter what productivity challenges you face now and in the future. Try Restyaboard for free today to see how it can help you further streamline your efforts, get everyone on the same page, and make work easier for the entire team.

Do you want to manage your remote team effectively? Here are some tips and tools to manage a remote team effectively during this COVID-19 pandemic.

With the COVID-19 pandemic more and more businesses are switching to the remote model of work. Medics advocate social isolation and quarantine because it prevents the spread of the virus.

Companies that have never previously used remote teams continue to make faults in successfully handling their remote teams. On the other hand, not much has changed in the routine of freelancers and companies that used remote work from the start.

Services for software development, web design, and IT services have traditionally been called remote-friendly. A change from the office job to remote work, however, also involves tension.

How do you set up effective management of your remote team? We suggest you learn from other people’s mistakes. Most of the tech firms at one point or the other made remote team management mistakes.

Here are four of the most common remote team management errors you make may address in weeks time:

1. Give up Time Tracking

This sounds counter-productive but so many companies found it useless to track time. For some kind of tracking software, most companies that shift to remote team management fall. The trackers go as far as making screenshots of the computer screen, or recording mouse movement.

Thing is, the more advanced a controlling system is, the more incentive to hack it and work around it. Excessive control is always stressful and combined with the stress of switching to remote work, this builds up discontent in your team. Ultimately, productivity suffers.

Instead: switch to outcome-oriented work. Measure your team’s work in tasks and not in hours. If you bill your customers by the hour then you need to take advantage of the self-reported time or average time required to complete similar tasks.

2. Set up clear communication rules & do not demand anything over them

Tracking is frustrating with the staff you need to be on the same page. Practice shows you need strict rules of communication that work with everyone on your team, with no exceptions.

The rules can apply to a medium of communication and response times. For instance, set rules that employees need to respond to Skype / Zoom calls or call back within 20 minutes of a missed call to warn their supervisors if they leave the computer due to a family emergency.

The moral here is to play by your own rules. If you set up a rule that your employees need to respond to telegram messages within 30 minutes, do not call their phone for 15 minutes after a message has been sent.

3. Be Understanding

If you are shifting to a remote work model because of the worldwide pandemic, you need to understand that this change is stressful for both the team and the management. In fact, no one at your company initially subscribed to remote work, and not everyone may love it.

Working at home often presents challenges, especially with concentration. At first, your team will need to learn proper time management – most will be slightly disoriented.

Same goes for the managers – they will need to get used to the fact that not everyone replies immediately,

Pandemic times are hard on every family, and employers need to be understanding. A workday at home is often accompanied by chores, children, and other distractions, and the lack of understanding from the manager contributes to more stress and even less productivity.

Read 5 TOOLS TO COORDINATE THE REMOTE TEAM

4. Use The Right Tools

The switch to remote work is your opportunity to upgrade your Project Management toolset. It takes time to re-evaluate the project management program but it’s still worth it. Ensure you are testing the market and seeking one that fits your needs.

Even if you spent weeks relocating the remote engineering team to the latest one tool – it’ll pay off with faster, more efficient processes managing Time.

Its tools must be intuitive, scalable, and not overwhelming Terms and Conditions.

Also, make sure different teams use the tools that fit their levels – while developers may stay with Jira, marketers, and copywriters are all set with Trello & Asana and the management may need TeamGantt or GanttPro.

You can use Restyaboard, one of the best tools to effectively manage your remote team. You can easily plan, collaborate, organize, and successfully deliver projects of all sizes on time using this tool.

If you don’t handle your time well, it can take all the hours of your day to work from home before you know it.

Besides, even after all that, monitoring all the tasks you’ve managed to get done, and the things you still need to do could become incredibly difficult for you.

So, if you need any support to work harder, quicker, and more effectively, you may want to consider these three programs that are designed to help you establish a discipline of work, and in return also leave you with time to spend with your family, free of guilt.

Forest

If you find yourself wasting time reviewing WhatsApp messages or TikTok videos and reaching for your camera, try Forest.

Not only does this software help you reduce the use of smartphones while you’re working, but it will also help you incorporate the Pomodoro technique into your everyday scheme.

Francesco Cirillo — an entrepreneur and an author — invented this technique in the early 1990s, which he named after the tomato-shaped timer he used to track his own student research.

Here’s how it works: Pick a task you want to complete; set an alarm for 25 minutes and work tirelessly on that task until the alarm rings.
Then take a brief five-minute break for the next 25 minutes before you get back to the job at hand. Take a longer 25-minute break after every four 25-minute work sessions before you start working again.

You start with a virtual seed which you plant in Forest. And this seed keeps growing into a tree for as long as you can resist the temptation to reach out for your camera. If you leave the app to do something else on your computer, the tree will willow away. The app sounds an alert after 25 minutes, letting you take your break.

Forest is free for Android users but is available on iOS only as a paid version. Choose a paid account on Android and you’ll get the same premium features as the iOS version: Software developers will plant real trees for your accomplishments in Forest, you’ll be able to white-list work-related applications on your computer, and you’ll even get accurate statistics on what’s your most successful hour, as well as the most successful one.

StayFocusd

Sounds familiar to this? You sit down to work, and three hours later, the next thing you know. In the meantime, you’ve changed your Facebook profile, scrolled through your Twitter feed, watched a bunch of YouTube “reaction” videos and even googled your college crush.

Now, to get your job finished on time, you’ll need to remove all kinds of internet distractions, and that’s where StayFocusd comes in This browser extension for Google Chrome lets you focus on work by minimizing the amount of time you can spend on favourite websites.

Build a list of non-work websites you are addicted to and key in the amount of time you are permitted to “waste” on them. After the allotted time is used, StayFocusd will block certain websites for the remainder of the day.

This “tough-love” tool is highly configurable: you can block entire sites, specific subdomains, routes, pages, even material in the pages (videos, games, images, shapes, etc.).

And the StayFocusd extension can’t even cheat by disabling it. You can not delete a link from its website

When your maximum time for the day has been reached, “Blocked Pages” list, and you can only do it the next day.

Those who use a Firefox browser can use the extension LeechBlock NG which does the same job.

Restyaboard

Kanban is the Japanese word for signboard and a Kanban-style work- management tool is one that uses a dashboard-like interface to give you a columnar overview of the tasks—whether daily, weekly, monthly, or even project-wise—that need to be done.

Now, there are quite a few Kanban-style apps and websites that will help you manage your time, but Restyaboard is still one of the best.

Start a free account on Restya.com for access to a very flexible interface that will help you plan your week, and even micromanage your day.

You can, for instance, create a Kanban board that’s broken up into daily time blocks such as 9 am–11 am, 11.15 am–1 pm, 2 pm–3.30 pm, 4 pm–5.30 pm.. and accordingly create tasks for each of those blocks.

Restyaboard’s drag-and-drop interface is user friendly, but you can head to its YouTube channel for tutorials and tips on how to leverage on its multiple features effectively. For every job you list on your dashboard, you can add a description, checklists, due date, comments, and even add collaborators.

Having your day planned for you will allow you to be more efficient and even give you a sense of purpose for each day.

What are the key tools and software for product managers in 2020? Update your gear with this tailor-made guide and shine through your product management Software and tools!

Humble beginnings legends in tech have become legendary. A few geniuses, a garage and an ambitious vision: all that’s needed to kick-start a digital revolution.

Would you think this is the way most people do it?

Face it, not all of us are destined to change tech’s face. Or perhaps we are; but the majority of us work hard, one day at a time. And you will appreciate every possible help. A great team, better management and a fresh product make things easier. But you can’t choose them for real. Most of the time, you’ll enter current projects with their difficulties and issues.

However, using the best software and tools for product management are things you can choose from. Find out which tools and software for product management can help you achieve PM excellence in 2020.

Considerations of before selecting for product management software and tools

Let’s just be transparent first of all. Essential to the budget. Product managers range from remote workers doing support work for various small businesses; to PM bosses in huge tech firms with branches all over the world. Clearly the budgeting will be different in both situations. You also need to be mindful of traditions: you may be at a big business, but perhaps management is used to using “freemium” solutions instead of charging for full services.

Now, as we’re talking costs; make sure you have top-notch protocols on defence. How much data do you want to share with third parties? A security risk is something that you simply won’t be able to handle when things escalate. Another important economic issue is whether the tasks you want to conduct with the product will be performed in your offices or in a third-party setting. In reality, who is your audience: outsiders; colleagues? What kind of team is it that will use these tools?

Such issues matter, as software for product management also has different levels of “users.” Those levels may determine access to different areas: Managers may only be concerned with some. Until choosing one form of product management method or another, keep Hierarchies in mind.

Finally: It’s about integrity. Have a debate with your squad. What is their level of competency? Do they understand interfaces which are “user-unfriendly”? Or would they prefer a slickly crafted programme? Talk to them, get opinions and make sure the team can use whatever you choose.

Once these issues have been resolved, go through the list and select the product management tool and program that best suits your needs.

Best Product Management Software and Tools Available For All Needs

Roadmapping

This is an important exercise in Product Management. While PMs are known to be adaptable, mapping the route illuminates the kind of stakeholder negotiating skills and data-led planning that make brand management so successful.

According to the PMs experience we know, both Roadmunk and Restyaboard ( open-source alternative to Trello) are leaning on “making things easy” AHA is also useful and based on sound theoretical insight into the workings of product managers. Also, ProductPlan is good for those who prefer it to be lighter: it is web-based.

product management software

Prioritizing

A Product Manager will have both a positive and a negative view. That is, they will know when to delete something that isn’t working. This is a very valuable skill: if you’re working alone, you’re saving time and money; if you’re working in a company like Google, you’re saving a lot of time and money.

Suggested tools include Trello, Restyaboard (helps the team choose between lines of action!), Airfocus, Kanbanize, Craft, Hygger, GridRank and Productific.

product management software

Task Management

That backlog on the rise, right? If you want to keep it down you need a good tool which shows you exactly what you need to do to get back on track, both visually and in terms of data.

Any of the product management tools suggested above for task administration work. Keep in mind, though, that certain tools align with specific methodologies. For example, if you aren’t dealing with small, Agile teams; they might not be helpful to your team. Restyaboard represents a perfect example. You may need to train the teams so they can work at full speed!

product management software

Sprints

This methodology is used across many disciplines and tools belonging to other fields may be used by Product Managers. Tools like Restyaboard and Binfire are perfect enough for small and medium-sized enterprises.

Restyaboard offers a lot of features for larger operations, and Planbox integrates spaces for various teams to operate on the cloud. In short, it’s all about the goals. Would you like to invest in a richer, more dynamic framework for product management? And will you use that freemium software to support your Sprint along with more conventional text, data and presentation tools?

Data Management

A Product Manager without data is nothing. Your insight could even be based on decades of experience, but you are going nowhere without reliable analytics. On the surface, like a standard spreadsheet, Product Management tools like Airtable work. In addition, it can extend to become a fully-fledged database.

Google Analytics is a free and basic tool for tracking your metrics online, but if you want to go into more detail we recommend Mixpanel, where you can track user interactions and even run A / B testing. Salesforce also offers the adept user potent CRM tools.

All in all, if you put any effort into Product Management data analytics, a decent Excel or Google Sheet can be of great help.

User Knowledge

You need to hear the noise out there in this day and age.

First, you need tools to get customer feedback, understand and react. Zendesk is one of the most common out there; Freshdesk (with brand customization) and Userengage (adding CRM) are alternatives. Sadly, there are no good free options: customer management is still very much a premium service.

You will then need software to collect information about your goods. SurveyMonkey, Google Forms, Survey Anyplace and Typeform are useful for prompt customer requests. UXCam is an interesting view of how consumers use their products.

Restyaboard is a business-rich, open-source application designed to track and visualize the project’s progress. Using a simple and familiar task-based card format, users can combine Trello, Asana, Github, Kantree.io, Pipefy, Taiga, Taskwarrior, and Wekan boards into a single glass table.

Collect user reviews directly from within your app with Instabug, without affecting the app experience of your users. Send tailored surveys to different groups of users, and gain clear insights.

MailChimp and Customer.io finally provide powerful tools to get in contact with your customers via email. MadMimi works if your ambitions are more modest; if you want to cover all corners Intercom is just fine.

Listening to your users is fundamental. Otherwise, you are developing your product in the dark!

product management software

Product Management Software and Tools for 2020

This list is not exhaustive. Yet its category division should make you think about your needs. What are your weaknesses? Think of them as the positions you can move from and boost the operations of your product management. You can do wonders for efficiency, connectivity, and performance by adding a new tool to your arsenal.

Switching and trying between different tools does not cause any harm. Never believe it’s too hard to change: we’re in the transformation market, after all! Obviously, if you need a better approach to all of this, you might need to look into Consumer Thinking. And freshen up your methodologies.

Also, Read Top 10 Kanban Tools in 2019 (Trello Alternative)

Productivity Tips for Entrepreneurs

“Honestly and integrity are by far the most important assets of an Entrepreneur”
– Zig Ziglar

Productivity Tips - 1Credits: Flickr/Mohd Khawaja

Entrepreneurs are busy souls and with only so many hours in the day and an endless list of tasks to be accomplished, becoming efficient is integral to success.

So, here’s my unique list of tips, tricks, and hacks that you – the entrepreneur – can use whenever you like, or whenever it feels the most appropriate. My Productivity tips might have a different effect on you, but mostly we’re looking for ways to organize, manage, and combine our workflow. In the spirit of brevity, here are my top productivity tips that will pay immediate dividends.  Here given the best productivity tips for entrepreneurs that definitely helps to manage your business effectively, especially the effective time management, which would yield to feasible results is well explained.

1.Write down your ideas

         “Take your ideas seriously. Write them down, let them nest in your head and nurture them. You know what you need to do.” – Kathy Hester

Productivity Tips - 2

Credits: Flickr/Cultura de Red

 You’d be amazed how many entrepreneurs say it really works. Most people don’t take it seriously: if you’d have a wonderful idea, you’d hardly forget it, right? But apart from brilliant breakthrough ideas you might come up with, there are thousands of things you have to deal with every day. It is best productivity secrets for entrepreneurs. Each of these things can have a fresh solution. That does why don’t rely on your memory too much – write those ideas down and come back to them whenever you’ve got time. This way you’ve got a good overview of all possible solutions and not anything gets lost.

2.Select what is right for your particular business

“The best way to gain self-confidence is to do what you are afraid to do.”
– Swati Sharma

Productivity Tips - 3Credits: Flickr//TK

The productivity trick is to balance advice. Approaching things a bit skeptically and giving them a second thought could be very helpful. Self-confidence is important too. After all, it’s your vision and skills that made it possible to start your business. So listen carefully but trust your experience and intuition as well. Select what is right for your particular business it is the best productivity tips for entrepreneurs.

3.Create a Transparent Working Environment

“Our environment, the world in which we live and work, is a mirror of our attitudes and expectations.”- Earl Nightingale

Productivity Tips-4

Credits: Flickr/Aris

If you can’t find your team’s tasks, assignments, and daily/weekly/monthly/quarterly goals you’re not creating a transparent sufficient environment. When your team works in an opaque digital surrounding, two things are inevitable.

First, you’re going to naturally start micromanaging. When you don’t know what’s happening and what’s getting completed, you’ll start hounding employees for status updates and feedback. This is demanding not only for you but for your team. The Amazing Productivity tips for entrepreneurs is you will create a transparent working environment process and services.

4.Choose the right people

“Great leaders find ways to connect with their people and help them fulfill their potential.” – Steven J. Stowell

Productivity Tips-5

Credits: Flickr/Mario Antonio Pena Zapatería

If you don’t like people you’re working with, it’s going to be hard for everyone. Making sure you employ someone who’s genuinely interested in working for you and further motivating them is important. This way you can permanently explore new opportunities and make the most of them it is the best productivity secrets for entrepreneurs.

5.Simplify Your Team’s Communication

“Effective teamwork begins & Ends with Communication.”- COACH KRZYZEWSKI

Productivity Tips-6

  Credits: Flickr/TEDxYouth Seabury Hall

Peers, customers, experts and bloggers everyone who took interest in you can help you in their own way and do it for free.  It is best tips for entrepreneurs to be successful they can mention your business in their blogs, include links to your content, recommend it to their friends and share it on their social media, like you, tweet about you and much more. So talking to them and learning from them is going to be an important part of your strategy.

6.Build the networks – both up and down

“We build this company from the customer back, not from the company out.” 
– Lou Gerstner

Productivity Tips - 7

Credits: Flickr/dmgevents1

It’s really important and amazing tips for entrepreneurs to be successful to find your way to building valuable and meaningful connections with different people. For example, experts will provide you with advice on how else you can grow your business, mentor you and give access to their own target audience.

Working your way down means communicating with startup owners and beginning entrepreneurs. Sometimes it can be a start of a very promising partnership. Remember that you once were in the same shoes and you’d really appreciate if someone helped you to rise. Nowadays mobile App for startups is must, On the off chance that you thought mobile applications were exclusively for enormous names, you should follow Why a Mobile App Is a Must For Startups And Small Businesses.

7. Keeping time management

“Time is really the only capital that any human being has, and the only thing he can’t afford to lose.”- Thomas Edison

Productivity Tips - 8

Credits: Flickr/Anth Optic

Keeping time management is the most important to success your business. You are likely more productive at certain times of the day than others. Schedule your hardest and most important tasks during your most efficient times of day, and save your easier/less important activities for your low-energy periods. If you need to manage your time effectively you can choose the best tools like Restyaboard otherwise trello. It is one of the best productivity tips for entrepreneurs.

8. Learn all the time

No matter what business you’re in it’s always about learning the new, better ways of doing something. Being open to learning is crucial but it is the best tips for entrepreneurs to be successful. Most entrepreneurs would probably object: how are we to learn permanently if we don’t have enough time? Well, that’s the challenge and part of your strategy has to be figuring out how you can constantly add value to your knowledge and skills. Most of us just do it on the go.

9. Listen carefully

Being open to suggestions is a great way to build meaningful relationships. For you, it’s a new pool of fresh ideas you can think over and apply to your business. Listening to the right feedback can guide you and help to improve performance so, you can always follow this amazing productivity tips for entrepreneurs.

10. Get Active

“The expert in anything was once a beginner ’’

It’s no secret that being active is critical to our productivity. I’ve personally seen my productivity levels skyrocket during periods when I’m training for endurance athletic events such as running races and triathlons. Always get active is the best productivity tips more entrepreneurs. You’re training for an all-encompassing event or simply going for a short walk during lunch, get active and you’ll quickly see how time away from the business will be more than offset by increased output.

11. Set a specific time of the day to check email

So many of us are slaves to our emails. This is the amazing productivity tips for entrepreneurs. The second we hear the bell of a new inbound email, we immediately stop what we’re doing in order to respond to the latest message. And yet, doing so is highly inefficient. Closing our email until we’ve accomplished our critical objectives is one small but incredibly powerful habit for enhanced productivity.

12.Build your brand

“Businesses are now only as strong as their brands, and nothing else offered business leaders so much potential leverage.”- Jim Stengel

Productivity Tips-9

Credits: Flickr/Wall Street English Colombia

Your brand is going to be the only thing to distinguish you in the marketplace and show your customers the unique value proposition of your products. It’s going to be very difficult but as Gary Vaynerchuk has put it: “There is no substitute for honest hard work.” Building a strong brand will reward you earlier or later. It is one of the best productivity tips for entrepreneurs. You can also follow the creative business ideas for creative entrepreneurs.

13. Track your performance and progress

“Without a struggle, there can be no progress.” – Frederick Douglass

If you don’t precisely measure both your performance and your progress, you won’t be able to get an actionable insight into how you can improve and grow. Chances are good that you already use a number of apps and tools to speed things up and save time. Track your time, your social media success, your costs- the more tangible your performance is, the more odds there are for you to manage it effectively.

Read also >>Do women entrepreneurs skip the startup narrative in India?

Those are the less-known productivity secrets for entrepreneurs. This productivity tips and tricks to help increase brand name and more productivity level for multi-millionaire entrepreneur or freelancer. I hope this are all the best tips for entrepreneurs to be successful and they work for you as well.