During the COVID-19 lockdown, remote teams have adopted project management software in massive numbers. Also, early reports of user activity show quite a shift in the way businesses have used cloud task collaboration tools to
sustain customer retention
improve customer experience
boost remote team productivity
To keep their businesses sustainable, teams around the world had to challenge the status quo and rethink their approach, work patterns, work hours, and overall rules of engagement.
Though there were several collaboration tools used across a company, the requirements & usage varied.
Teams chose what they wanted best. For example, one team may use Zoom and another may use Google Meet, while another may rely entirely on Slack for all collaboration needs.
There has been a significant change in user login patterns too.
Project Managers and team lead signed in on an average of 42% less in the pre-COVID era.
Over 89% of businesses never invited their clients to their internal project collaboration tools.
82% of users used to do only weekly time tracking.
64% of users would just update task status without posting comments or progress notes.
Overall usage of project and task management tools used to be around 57% with team sizes between 150 -500 users.
The Series F round was led by MC Global Edtech Investment, with participation from B Capital and others
Collectively, all the investors have collectively acquired a 3.53% stake in the company in this round
Media reports suggest that BYJU’S will raise about $700 Mn in this round, reaching the valuation of $15 Bn
Bengaluru-based edtech giant BYJU’S has now become the second highest-valued Indian startup, trailing only digital payments giant Paytm, after raising INR 3,328 Cr (about $460 Mn) as a part of its ongoing Series F funding round.
The funding round, which valued BYJU’S at a whopping $13 Bn, was led by MC Global Edtech Investment Holdings with participation from Facebook co-founder Eduardo Saverin’s B Capital and others. Tiga Investments, TCDS India LP, Arison Holdings, XN Exponent Holdings, Baron Emerging Market Fund, and Baron Global Advantage Fund also participated in the round, together with picking up a 1.21% stake in the company.
According to the ministry of corporate affairs filings, BYJU’S has approved the allotment of 1,40,233 Series F compulsory convertible preference shares (CCPS) at a face value of INR 10 and a premium of INR 2,37,326 per share. Lead investor MC Flobal has invested INR 1,628 Cr (about $225 Mn) for a 1.73% stake in the company. B Capital participated in the round through two entities, infusing about INR 561 Cr (about $77 Mn) in exchange for a 0.59% stake in the company. The round was first reported by Entrackr.
The development comes a week after reports emerged about BYJU’S looking to raise another $600 Mn to $700 Mn from new and existing investors, at a valuation of $15 Bn. Reports added that the company is in talks with the investors and the round could grow even further than the stated amount as the talks continue.
BYJU’S doubled its valuation last year, from $6 Bn to $12 Bn in less than 12 months, which included multiple acquisitions. The latest round represents a 2.1X or 116% increase in the company’s valuation from $6 Bn at the end of 2019 to around $13 Bn now. In case, the company manages to hit a $15 Bn valuation, it would represent a 150% increase.
Besides being the highest valued edtech startup in the world, BYJU’S also has a sizeable number of users. The company had added 25 Mn new students to its platform between March 2020 to November 2020, growing its user base to 75 Mn students, including 4.2 Mn annual paid subscribers.
The company has also been relying on impactful and big acquisitions to get a deeper control of the edtech market in India. Last August, it had acquired coding for kids startup WhiteHat Jr in August 2020 for $300 Mn. This year, the company is said to be in the advanced stages of talks to acquire Mumbai-based K12 rival Toppr and test prep giant Aakash Educational Services, which has over 200 physical coaching centers for engineering and medical entrance test prep.
The acquisition of Aakash would be the biggest acquisition in the Indian edtech space and would help BYJU’S make a mark even on the traditional and offline education ecosystem.
Content editor @ StartupHub.in. Mad about photography and startup ideas.
In this article, We going to see the technology tools for Small Business Management use to save money and time.
When it comes to small business management, you can have to wear several hats, and you’d like to save money and time. Fortunately, several technological tools are now available to assist businesses in carrying out their tasks in a more effective, streamlined manner, saving a significant amount of time and money that can be reinvested in other progressive areas.
We interviewed a few successful small business owners for this article. They also provided several choices for growing a small business with various tools, which fall into 7 main categories. We are attempting to compile a list of standard categories of business management tools for small business owners to explore and find the right tools for their needs.
Categories of Small Business Management Tools
1. Task Management Tools
Many easy-to-use tools have been identified by many small business owners as a cost-effective way for business administration. This group of tools allows you to track the planning and execution of administrative and operational tasks digitally rather than manually. This is a blessing for busy entrepreneurs who want to spend their time on progressive and innovative tasks rather than day-to-day operating tasks. It will also allow business administrators to track their own and other team members’ activities in real-time to gauge progress.
The best online task management tools, such as Restyaboard, Trello, and Asana, will help business administrators in staying on top of their to-do lists, schedules, and project management. It is possible to set reminders and one-click updates on these so that you do not have to review anything manually. These tools can also be integrated with similar tools used by others, ensuring that every team member is on the same page.
Many marketing tasks can be automated using intelligent tools, allowing business owners to concentrate more on development activities. Email marketing platforms such as MailChimp and Aweber will allow you to keep your email subscribers up to date on the latest deals and news from your business. Email Marketing Systems (EMS) can also send out mail newsletters on fixed schedules and engage with social networks.
Social media scheduling tools such as HootSuite and Buffer will allow you to schedule posts to go out at the desired time without requiring you to be present. You will also prevent distractions and remain focused on your marketing campaigns by not visiting real social media sites. With these tools, you can schedule social media posts for a week or even a month ahead of time and use the automated scheduling system to push your promotions at the right time.
3. To Schedule Meetings
Setting up and executing the meetings successfully is critical to effective business management. To set up a meeting with different parties at an agreed-upon time, there is a lot of communication required through email and messaging back and forth. Scheduler tools such as Acuity and Calendly, etc, will help in automating this process by bringing everyone on the same page in terms of meeting schedules. You can arrange the meeting and share the link with other people who can also pick from the available time slots to set up the meet.
4. E-Signatures on Documents
In today’s global business environment, getting the physical signature of the person in question on every document, such as agreements and contracts, is unlikely. As a result, tools such as DocuSign and HelloSign can be useful. You can use these tools to upload your documents, label where signatures are needed, add an email address, and the system will generate the signed documents for you. It will also ping the authorized persons with reminders if documents are due to be signed at a certain time. With a good E-signature tool, there is no need for enterprise personnel to physically sign documents or wait for the post office to open to obtain contract documents in a hurry.
5. Manage Business Clients
To gather and retain business clients and uncover the hidden revenue, you may use good Customer Relationship Management or CRM platforms like SalesForce, Hubspot, Insightly, etc. These can be invaluable tools in business client management. A good CRM can track potential customers and communicate with them as they move through the sales funnel. These platforms also have advanced tools to nurture your relationships with them.
CRM can also assist you in making solid decisions based on data rather than intuition. You will see the customers in real-time and track them to gain actionable insights about them. You may also view the contracts based on specific data points such as the type of product they are interested in or the region in which they are located. As a result of this, you will be able to properly target them with personalized follow-up messages for repeat business. With this strategy, the marketing results will go much further with little effort.
In business management, you must work with several people and teams, which is where online file-sharing platforms like Dropbox and Google Drive come in handy. These are digital tools that can ensure that anyone who is working on the same version of an official document can access the same updated version of the same. Shared docs prevent anyone’s document repository from getting clogged with multiple copies of the same document, which confuses.
You can also work on the documents in real-time to see what other people have attached to them. You can also control these documents by granting other team members the ability to access only, view and edit, add, update, or delete documents, and so on. In addition to internal teams, you may use these tools to collaborate with clients and vendors to keep track of what everyone involved may need.
Similarly, many technological options can make small business administration much faster and easier. However, to fully use these, you must first learn the features in each and be knowledgeable about the technical aspects.
This article is about the top 10 best free and open-source software for small businesses.
When starting a business, you will undoubtedly be concerned about the costs involved. What would the payroll cost? What will the rent be on your business space? What is the IRS’s cut?
You may not understand the costs of having your business’s technology up and running at first. These, however, can quickly add up – and even with an email provider in place, there are still other packages to buy, such as communication and accounting software.
To help you save money, we’ve compiled a list of the top ten free software solutions for small businesses.
Whatever your industry, effective communication among team members is almost certainly critical to the smooth operation of your company. Slack, an online communication tool, allows you to try its services for free for an unlimited period. If you use this software, you can organize your team messages into channels, allowing those working on a specific project to communicate more effectively.
The free plan gives you access to 10,000 of your team’s most recent messages. Other benefits include unlimited one-on-one voice and video calls for individuals, as well as 10 integrations with other applications such as Google Drive and Office 365.
If you want access to more functionality, you can upgrade to one of the company’s paid plans, which offer services such as group video and voice calls.
If you’re juggling numerous projects across your company, you could improve your efficiency with project management software Restyaboard. Based on the Japanese model of Kanban management, Restyaboard uses virtual boards that enable you to visualize your progress on key projects and then decide on your next steps. The most common analogy used to describe the software is a whiteboard covered in Post-It notes.
You can also assign tasks, establish timelines, create calendars, and view metrics. Once you’ve created a new task, every aspect of the task can be managed, tracked, and shared with other members of your team.
Another point in Restya’s favor is that the software has integrations with apps such as Confluence, Slack, Dropbox, and Evernote.
While the term “spamming” evokes a sense of dread in most legitimate business owners, email marketing can still be vital to the success of many businesses.
Mailchimp is a marketing automation platform and email marketing service based in the United States. Using the free version, You will have access to many features, including one-step automation, which will deliver messages to your customers based on who they are and how they communicate with your business.
You can send messages to a single audience of up to 2,000 contacts with this version. While these figures are likely to be sufficient for many small businesses, you can raise them by upgrading to one of the company’s paid plans.
With the rise of remote working, it is important that you choose the best video conferencing platform for your company’s needs. Even though many competitors have appeared in recent years, Skype’s free plan remains one of the most attractive on the market. In addition to one-on-one chats, the app allows group video calls of up to 100 users.
A major advantage here is that you don’t need to download an app to use the service, and can do so through your browser.
For many small business owners, invoicing is one of the most time-consuming aspects of the accounting process. Using the free version of Wave’s customizable software, you can create an unlimited number of invoices in any currency.
You can also view your customer transaction history, set up invoice notifications to email your customers when payments are due, and track sales tax. Another attractive feature of the software is the ability to set up annual billing for repeat customers, which could significantly minimize the amount of time you spend chasing down payments.
If your business requires a website (which it almost certainly will in the digital age), Wix’s free website-building tools will come in handy. The software, which operates through a simple drag-and-drop interface, allows you to add key elements to your site without any knowledge of coding, making the process much less complicated for beginners.
If you want a simple website, the company offers hundreds of free design templates. However, bear in mind that the free version will automatically view Wix advertisements on your company’s website.
If you’re a fan of traditional Microsoft Office packages like Word, Powerpoint, and Excel but don’t want to pay for them, LibreOffice is a good free alternative.
Its main services are Writer (word processing), Impress (presentations), Calc (spreadsheets), Base (database), and Draw (vector diagrams). As the successor to OpenOffice, LibreOffice is compatible with a range of document formats such as Microsoft Word, Excel, and Powerpoint.
Whatever your organization’s size or industry, sending and receiving email is likely to be at the heart of your operation. While it is less well-known than some of its competitors, the free email app Thunderbird is likely to provide all of the features you require to manage email communications across your business.
It has a mail account setup wizard, a quick filter toolbar, tabbed email, smart folders, and an add-ons manager as its main features. You can also add people to your contact list with a single click by clicking on an icon next to their name when they send you a message.
If you’re sharing large documents, you can also speed up the transfer by uploading these to an online storage provider and sharing the link.
Duplicati, an open-source backup software, allows you to back up files and folders using solid AES-256 encryption. It will also save space on your network by performing incremental backups and removing duplicate data.
If you use Duplicati, you can perform updates through the web-based interface or the command-line interface. The software is configured through a web interface that runs in any browser and can therefore be accessed from any location.
Duplicati is compatible with Windows, macOS, and Linux operating systems.
Smart HR software Freshteam provides services such as applicant tracking, onboarding, and time-off management. The company’s Sprouts plan is free for up to 50 employees and provides a dedicated recruiting team inbox, a basic careers site, and an employee directory.
If you’re not sure if Freshteam is right for your business or have questions over which plan to use, the company provides a free demo of its services. The free plan is also available as iOS and Android mobile apps.
While you’ll probably never reduce software costs across your business to zero, the open-source apps listed here can at least help you make significant savings.
Remember to pay close attention to licensing when selecting free software for your small businesses, as you could put yourself at legal risk if you choose a tool that isn’t certified for professional use.
Trello, like Pinterest, was conveniently laid
out in visual tables.
The development of a checklist within a project
The tagging of another team member to a project
board was fast.
Too many boards have made it hard to quickly
In attempting to reference something inside a
project, I found myself spending too much time searching for details.
The look and feel of the product seemed to be
less professional than other tools I have used for project management.
Trello Review – Trello is a project management platform designed to help people and teams work well together and keep their projects coordinated. They offer a freemium model that allows an infinite number of boards, lists, and cards to work with users. Cross-functional divisions may also be combined with it.
There are several different versions of the app, and this
review will mostly focus on its enterprise options.
In what Trello refers to as boards, every aspect of a
specific project is placed. Each board is categorized using lists, with each
list containing individual cards that have additional project specifics, such
as the participating team members, task checklists, discussions, and comments.
For easier searching, cards can be annotated with labels.
Inside a single board, users can sort cards and locate a particular card using
the search tool at the top of the page.
On any mobile device, including smartwatches and Kindle Fire tablets, Trello is available. In real-time, any updates or modifications to boards, lists, and cards are made as data is synchronized automatically across all devices.
Trello is a free service that allows users to operate with an infinite number of boards, lists, and cards. One Power-Up per board can be added by free users. The number of people with whom users can collaborate on the free version of Trello is unrestricted.
These paid options are provided by Trello:
Trello Business Class-Trello Business Class contains not only the characteristics of a free account and Trello Gold but different business-oriented characteristics for enterprises. Business Class users can also install boards with an infinite number of Power-Ups. More details are available in our Features section below.
Trello Enterprise – Organizations with more extensive requirements should opt for Trello’s Enterprise plan, which provides features tailored for large corporations that must manage projects with several teams.
Ease of Use
The quick, visually appealing UI of Trello makes it
extremely simple to use. I was able to easily navigate the app only five
minutes after I signed up, making cards and boards like a pro. Most of Trello’s
features include drag-and-drop, and all the information about a mission can be
accessed by double-clicking the card.
Trello has many user-friendly functions, including the
ability to mark the cards for better organizing and via power-ups to
incorporate more advanced features. One of the main selling points of Trello is
ease of use, and it is one of the reasons that users appreciate the most on
review pages. By subscribing to a free Trello plan, check it out for yourself.
Trello is so simplistic that we do not consider it a
complete solution for project management. Instead, it is more like a program
for job management. To build to-do lists, delegate to-dos, and coordinate
upcoming tasks, you can use Trello.
Trello also has some fascinating and realistic features that the app has already built-in. Here are the features that you can expect to find (including those that are available as Power-Ups) inside Trello:
Dashboard: The key knowledge center is Trello’s home
page. This page collects information from all your boards and shows important
things for your convenience (such as upcoming due dates). Before jumping into
activities, Trello’s home page is a great place to go to get the general pulse
of your projects.
Project Management: In Trello, on numerous boards,
tasks are coordinated. While there may be different uses for Trello boards, it
is better to view them as representing projects or goods that are continually
evolving and developing. Every board consists of one or more lists (composed of
individual cards) that “represent a set of ideas, things to remember, or
different phases of a workflow.”
Tasks: As Trello’s most basic aspect, cards can
reflect everything from tasks to new features, legal cases, problems with
customer service, or story leads. Cards may represent consumers or future
employees as well. In the 3×5 card
metaphor, the folks at Trello are invested. Users must turn the card over to
look at the ‘back’ to display card information, such as subtasks, attached
files, descriptions, and so on. In true kanban fashion, to signify progression,
individual cards may be shuffled from one list to another.
Gantt Charts: While Trello does not offer Gantt
charts as a built-in feature, via several Power-Ups, this tool is available. I
added one to my board named Big Picture and I considered it satisfactory. It is
not quite as robust as you find the Gantt charts built into other apps, but I
am glad it is an option at all.
Time Tracking: Time tracking is not a built-in
feature, but with a few different Power-Ups, you can access it. I added my
boards with the Chronos Time Tracker, enabling me to log time on individual
cards and export my time to an Excel spreadsheet.
Calendar: Each board also has an optional Power-Up
calendar that allows users to display their calendar cards. To change due dates
with this calendar integration, users can switch between week and month modes
and drag-and-drop cards between calendar days. Importing these feeds into
external third-party calendars is also possible. You can easily import several
iCal feeds and merge them into a single view on your external calendar if you
need or want to view all your board’s cards in one place.
Messaging: You can interact by leaving notes on cards
with your team members. Using @mentions to get the attention of particular
Email Configuration: Trello is automatically programmed
to send you periodic emails updating what’s going on each of your boards. You
can change your settings so that Trello can regularly, immediately, or never
give you these emails. To build Trello tasks, you can also use email. You may
either draft an email or forward it to a special email address associated with
your board at Trello. The subject line of the email becomes the title of the
card, and the body of the email becomes a summary of the card. The card also
automatically adds any files attached to the email. There are also ways of
assigning labels and adding members via email to the new card.
Power-Ups: Power-Ups allow users, with card aging and voting features, to boost the functionality of their boards. Card aging is an especially intriguing integration that seeks to highlight cards that have not had any recent operation. When card aging is allowed, inactive cards begin to slowly disappear or yellow, fade and crack like an old treasure map if the Power-Up is in Pirate Mode(!)
User Types & Permissions: Three different types of Trello users can be created: regular users, observer-level users (only available with a Trello Business Class subscription), and virtual users. Most of the members of the account have regular user status. Observers are restricted to read-only access, as the name would indicate.
Many who have been invited to join a board but have not
officially confirmed their account are virtual users. Different permissions may
also be issued to users. Board administrators, for example, have the authority
on boards to alter something. Some users are only given access to one board.
Other users have member status with the association, which means they can
theoretically see all boards in an entire organization.
Templates: It gives you the ability to turn a template into any card. Simply press the ‘Make template’ button on the back of the card.
Attachments: Users can add several attachments,
either from computer hard drives, Google Drive, Dropbox, Box, or OneDrive, to
their Trello cards or by pasting them into a connection. Documents attached
from file storage programs connect back to the document’s original copy when
attachments from a user’s computer are copied into Trello. One of the features
I really enjoy is that Trello automatically places the image (known as a ‘card
cover’) on both the front of the card and in the header of the ‘back’ of the
card if you connect an image file to a card. That makes it simpler to quickly
recognize cards. Trello attachments can
also be previewed without needing to download them by simply clicking on the
thumbnail of the attachment, which I find useful.
Customization: To customize the backgrounds of their Trello boards, users can choose from different colors and pictures. The size of the file can be restricted by the plan tier. Using stickers, also lets users customize their boards. Stickers are an unnecessary yet rather whimsical element, a’ simple but enjoyable way to add visual flair to your Trello cards.’ They may be used for practical reasons, for example, to show the status of a card, or only for kicks and giggles. Custom stickers can be submitted by users with paid subscriptions.
It is aimed at enterprises of all sizes in all sectors. Below, we have identified 10 of its clients:
British Red Cross
Deutsche Bahn AG
Government Digital Services
Either on the Trello site or through their Google accounts,
individual users can create a Trello account for free. Companies who are
interested in a paid plan will directly contact Trello’s sales team.
For customized implementation and onboarding, clients on the
Enterprise pricing plan would have access to a dedicated account executive.
Trello Customer Service & Support
Trello customer support is only accessible via email and web ticket; you cannot contact a representative via live chat or call in with questions. That implies that you will have to wait by email for answers to your requests. When I see that email and web tickets are the only ways to reach help, I am still a little disappointed. It is good to be able to call in and get an answer within minutes in some situations. Fortunately, during business hours, It is fast at responding to messages. I got a thorough reply in just over an hour when I sent in a support request. Here are all Trello’s choices for support:
Email: During normal business hours, It provides all users with email support (Monday through Friday, 9 AM to 5 PM EST). On big holidays, It is closed.
Contact Form: By filling out Trello’s Contact Form,
build a support ticket. In your post, make sure to be concise and clear and
include attachments to any related screenshots or documents.
In-Software Help: You can find links to Trello’s
knowledgebase and community platform inside your Trello dashboard. You may also
request a contact form or check your dashboard for help documents.
Knowledgebase: Various Trello Knowledgebase guides
and articles help to clarify the basic principles of the app, enabling users to
troubleshoot specific problems.
Community Forum: It has a community forum that is active. Comments and questions are often posted by users, and other Trello users (and often Trello employees) respond with suggestions.
Videos: It has 18 on-demand webinars available covering topics such as getting started, using agile, and integrating automation into your Trello account.
Feature Requests: Send your requests for features via email to Trello. It frequently adds features to its software. In its “Trello Development Roadmap” board, you will see prior additions.
Blog: The company’s blog is well-written and always
appears to be updated.
Social Media: It has a page with news releases, posts, announcements, and the like on Facebook. A similar feature, complete with posts, updates, and fun and creative suggestions about using cards, is the Trello Twitter feed. On LinkedIn and Instagram, Trello is also active.
An infinite number of forums, lists, members, and
attachments are part of the free edition of Trello. Users can attach files of
up to 10 MB from their computer or from Google Drive, Box, Dropbox, or
Microsoft OneDrive. With one app (via Power-Ups) per board, they can also
The Business Class plan costs $9.99 per user, per month (if
charged annually) (if paid annually).
Costs are tiered and differ according to the number of users
for the Business plan. For an exact quote, contact the seller. The Enterprise
plan provides single sign-on access, advanced Butler functionality (unlimited
command runs) and enhanced security features, such as attachment limits and
general permissions for the organization, in addition to the features in the
Business Class plan.
It does not accept hierarchies that demonstrate relationships between tasks and projects. Users have also stated that, instead of only organizing them in a linear fashion, It could add more versatility and customization to arrange cards.
Here are some Trello Alternatives.
Why Restyaboard is the best Trello Alternative?
With Restyaboard, you get a free Trello alternative that offers team and project management, all the while catering to traditional Agile frameworks. Restya’s open-source project management board focuses on minimizing the human interaction in the process of project management, thereby elevating efficiency and accuracy.
A Kanban tool for businesses of all sizes, which helps with creation, importing, adding boards, keyboard shortcuts, organization visibility, user permissions, calendar, and more.
As an alternative to Trello, his project management platform is one of our top recommendations. Restya also helps you to be more open to clients using the Questions tab, much like most simple project and team management applications. Here are the some Restyaboard Feature
Frog Creek Software released Trello in 2011 as a free app to help individuals and organizations remain organized and communicate with their teams. Up until 2012, when it became available on Android devices, the app was originally only for iPhone users.
Trello’s Trello Business Class, a paid business plan, was
introduced in 2013.
In 2014, the business spun off into its own company called
Trello Inc. It was purchased by Atlassian, the Jira Software provider, in early
2017. It has gradually grown its client base over the years, most recently to
over 19 million registered users.
One interesting fact about Trello: Taco, the co-dog, founder’s is his spokesman.
In this blog, we going to see the top 5 tips to run your business more productive.
When it comes to success, productivity is the name of the game for many business owners. After all, when the business is organized and your employees are satisfied, it’s easy to keep up with the tasks.
Will you want to improve your productivity? We’ve put together a list of five tips to run your business more productive to help you in achieving your goals. Trust us: the business will be smooth sailing with a few rapid changes and some fine-tuning.
Let’s see the top 5 tips to run your business more productive.
#1: Delegate Tasks
Delegate tasks are one of the key tips to run your business more productive. We know that it’s tempting to do it all by yourself. However, no matter how productive you are or how hard you work, you will never be able to complete all of your tasks. Delegating tasks to the employees is part of running a successful business. Assess the workload to see if you can better delegate responsibilities. There’s no need for you to do it alone!
Delegating not only eases the workload but also encourages a sense of teamwork in the workplace. Employees would feel included and respected at work if you encourage them to take on responsibilities. It’s a win-win situation for everybody!
Multitasking has become an expectation in today’s world of busy workdays and instant access to information (especially when your employees are working from home). You may believe you can research products, respond to emails, and take phone calls all at the same time, but trust us you’ll be much more productive if you focus on one task at a time.
If you focus your attention on the task at hand, you are much more likely to complete each project. Instead of having several half-finished projects all up in the air, you can review your to-do list and move on to the next task.
#3: Integrate Software Tools
If you haven’t already upgraded your business software, integrating new tools would significantly improve the productivity of your business. This is one of the important tips to run your business more productive.
Here are several great ways to integrate technology into your business:
Accounting Tools – Instead of hiring an accountant or keeping track of paperwork stacks, update your business with an accounting tool. Accounting Practice Management Software streamlines the results, so it’s all in one place. Plus, you can view all of your information at once to get a complete picture of your finances.
Social Media Management – Consolidate your social media accounts into an easy-to-use dashboard. Schedule the posts, see the interaction and respond to the comments, all without missing a beat.
Project Management Software – Project management software improves the team’s productivity by enabling you to easily delegate tasks, outline projects, and schedule deadlines.
When you integrate software tools into your business, you will have the potential to automate more tasks. This means less time spent keeping track of small information and more time focused on your goals. When you automate monthly to-dos including payments and invoices, you’ll streamline your finances and avoid hours of tapping through pay stubs.
Also, automate your digital marketing for increased customer engagement with clients. Schedule email alerts or news updates for best times without the need to set a million reminders for yourself. Your clients will engage with your brand in this way, and you won’t need to think about handling emails.
#5: Communicate With Your Team
Not surprisingly, clear communication between team members is a key element of any efficient business. It’s easy to get things done when everyone’s on the same page!
Talk Over Video Chat – Whenever possible, have a face-to-face meeting to clarify your responsibilities. We know that face-to-face meetings are challenging these days, so use video chat to update team members about your expectations.
Keep Meetings Frequent and Brief – It’s a good practice to check in with your team. However, long, aimless meetings are not conducive to productivity. Instead, give priority to the points you discuss at each meeting and try to hold meetings for less than ten minutes.
No matter how you approach increasing your business’s productivity, one thing is certain—a strong relationship with your employees is vital when it comes to running a tight ship. When you communicate your needs, delegate tasks, and integrate new software, you’ll be amazed at what you can achieve!
No matter what profession you’re in, work is about getting things done. Both project management and task management are ways to achieve this. These two concepts, project management, and task management go a long way. They are often used interchangeably. But what do they mean by that?
We’re here to help you out. We’ve broken down what project management is, what task management is, and how similar they are. We also elaborated on project management vs task management to better highlight the differences between the two.
So, let’s get right to it. Here is everything you need to know about Project Management vs Task Management.
What is Project Management?
Before we get into the differences between project management and task management, it is important to understand both of these separately and what they involve.
According to the Project Management Institute, project management can be defined as “the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.”
In simple terms, project management is the overall management of all tasks and goals related to the project.
What is a project?
People have often used the word “project” as a loose definition to cover different things. However, the majority of definitions accept that any project requires the presence of three defining characteristics.
These characteristics include deliverables, a start date, and an end date.
Deliverables are those outcomes that a project should accomplish. The aim of the project itself should be to create these deliverables.
Another defining characteristic of the projects is that they are temporary. In this sense, each project should have a set start date on which all work to reach the deliverable will begin, as well as a set end date on which the deliverables will be completed.
Project management is the process of making sure deliverables of the project are produced by the project end date. It can take on several different methodologies to complete the project.
Project management also uses project managers to head projects due to the complex nature of the entire life cycle of the project. Project managers ensure that the project runs smoothly and delegate tasks to the project team to ensure that the project deliverables are met.
When we refer to the delegation of tasks, this is done by breaking down the project deliverables into individual tasks. These tasks, which are broken down from the deliverables, are then assigned to the team members to be completed.
Tasks that are created from the end deliverables can either be run simultaneously during the project.
Other types of tasks created in this way have what is referred to as dependencies. This means that certain tasks may depend on the completion of other tasks before they can be carried out.
When explaining the project management above, we discussed how tasks may be subdivisions or subsections of projects. However, these are not the only types of tasks that are possible.
You may notice that you have entirely separate tasks that you need to complete daily.
It is the process of managing these tasks, that is, scheduling, delegating, and completing those tasks which are referred to as task management.
Such tasks outside the scope of a project could be either recurring or ongoing, one-off or daily business tasks.
Tasks may be of several different natures and be small or large in the amount of time they take. It is the range of possible activities that can fall under the term “task” that makes the concept so broad and detailed.
Tasks are usually not delegated to employees by project managers, but rather are assigned by team leads, other colleagues, or may even be assigned individually.
Project Management vs Task Management Similarities and Relation
Now that we have defined both task management and project management independently, it is time to see how similar they are to each other.
After all, there must be a justification behind the two words used by many individuals and organizations, project management and task management, interchangeably.
As we mentioned, projects need to be divided into a set of small, manageable tasks for the project to be completed and delivered on time.
Therefore, both project management and task management go hand in hand.
Project managers need to have project management skills, but they also need to have control over the ability to execute tasks effectively to be competitive and successful in their projects.
In cases where you have tasks that are independent of a project, you could be dealing with multiple similar tasks that might be seen as a project if you put them together.
Therefore, it common for people to use the terms project management and task management interchangeably.
However, this could be confusing, and it could turn out to be misleading. To add to the effect, if you consider the differences between project management and task management and any of the related variables, you can understand the concept clearly.
Project Management vs Task Management Differences
The main difference between project management and task management is the connection between the individual tasks.
As mentioned above, the tasks that are created as a result of making projects more manageable are all connected to work towards the wider project goal. Often, this connection goes even further if you consider the dependencies we described above. Dependency tasks are sequential in nature and mutually dependent.
To elaborate on task dependencies further, let us consider you have a project to organize a birthday party.
For this project, you will have to set a date, decide on a guest list, finalize a location, send out invitations, and so on.
You will only send the invitations once you have decided on the guest list and finalized a location. Therefore, the task of sending out invites is dependent on these two tasks being complete first.
In project management, you will have many such tasks that have task dependencies and with limited resources, tight deadlines, and budgets you have to make sure the sequence of tasks is completed appropriately.
This is not the case for task management where tasks are mostly independent of each other and their management calls for different skills altogether.
Project vs Task Management Software
With task management software you are getting a platform that helps you keep your to-do lists and other notes and daily tasks organized and in one place.
Such software aims to help you move one task along before you begin on another one. Usually, these tasks are independent and not related to one another.
With the help of such software, you can add tasks, categorize or organize them as you please, as well as set any due dates related to them. And these are just the basic features most task management software offers.
There is a load of task management software to choose from to help you stay on top of your tasks and be organized. So many so that the choice can often get quite confusing.
Most task management apps are simple and easy to use and are task-driven to help you get the job done.
On the other hand, project management software is aimed at helping you coordinate projects.
Project management software provides a collection of tools and features that aid in your project planning, collaboration efforts, organization, and delivery of projects. They offer a single platform for all these tools so that you are not jumping between different applications.
While most, if not all, project management tools can be used as task management software as well. The opposite may not be true.
Task management software maybe project management software but most task management software is simpler in design and the features that they offer.
Project management software offers all the tools and abilities task management software provides in addition to multiple other features. These features could range depending on the tool that you choose.
Common project management tools include planning features, task dependencies, milestone tracking, file management, resource management, time tracking, and more.
They also offer features such as Gantt charts and other visual aids that give you the option to track the progress of your entire project.
Furthermore, you can even run multiple projects at the same time and use project management software for them all, which is the case for many project managers.
Restyaboard as Your Project and Task Management Software
Restyaboard is one of those project management software that we mentioned above that offer both project management and task management all in one.
With Restyaboard you have all the task management features you could need. This includes the following:
The ability to create tasks
The option to assign tasks to as many team members as you want
Task descriptions to ensure each team member knows what is expected of them
Task start and end dates so that tasks are completed on time
To-do list items to keep everyone on track
Task priorities so that each team member works on the tasks that are top of the list
Status updates so that you know how each task is progressing
Ability to create recurring tasks
Apart from these task management features, Restyaboard also offers a platform for all your project management needs, taking off from robust planning to execution, and going all the way to successful delivery.
Here are some of the project management features you can use with Restyaboard:
Timesheets features for productivity checks and easy invoicing
Meeting management features to create meetings and note down meeting minutes
Issue management so that you and your team can identify any problems that arise during your project and rectify them efficiently
Risk management to highlight any potential risks that could arise in your project with a risk matrix for visual representation
Ability to view your project’s progress on Gantt charts with task dependencies and milestones
Kanban boards for a simple organization of your tasks with work in progress limits
And much more.
Having said that, mastering both the elements of task and project management is more a practice than a task. Clock your hours, remain consistent, and adapt to adversity. That is one of the most successful ways to ensure productivity on all fronts.
In this blog, we discuss five of the best tools that help to run a remote business in 2021.
When it comes to running a business remotely, using all the tools at your disposal will make a difference between failure and success, but choosing the right remote business tools for your business is not an easy job.
Last year, many businesses had no choice but to make the transition to remote work, and although it was a challenging transition at first, many businesses had come to rely on all sorts of business tools to help them run their business remotely, from team management tools to hiring registered agents. Here are five of the most popular business tools that help businesses run remotely in 2021.
Zoom is one of the most popular video conferencing software as businesses have made the transition to remote operation and employees have started working from home. With office meetings out of the question, Zoom is now about how most remote businesses can keep in touch, communicate and schedule daily meetings. Zoom allows remote businesses to conduct online meetings for up to 25 people, host video webinars, and share files and exchange messages through different platforms. Zoom also helps organizations to host virtual training sessions for new team members.
If your remote business consists of a very compact team that doesn’t manage a lot of paperwork and documents, Google Drive allows your business to store and share important documents almost instantly. Google Drive is more than just a document management tool, it lets you organize and store documents and collaborate with staff and team members in real-time, regardless of time zones and geographical locations. Users can create, share and access documents, presentations, and spreadsheets. Their free plan allows 15GB of free storage and is available in the application form for both iOS and Android devices.
Working from home and managing a team or a specific project remotely can be challenging when you cannot keep tabs on what everyone is doing in the office. Restyaboard is the best visual project management tool that allows business owners as well as staff members to assign tasks to individuals or groups of employees, customize their workflow, and keep track of how ongoing projects are progressing. Restyaboard has one of the most comprehensive sets of features other project management tools. It is based on a board system and allows staff members to create project templates, budget dashboards, schedule and prioritize tasks, and so much more to boost productivity and efficiency.
Using a Registered Agent
While working remotely has its benefits, it’s hard to do it on your own, and that’s where third-party assistance comes in. Hiring a Registered Agent is the best way of outsourced support that a remote business may have. Every business needs an appointed Registered Agent, and while you can serve as a Registered Agent of your remote business, there are certain requirements. If you’re not always available during business hours, or your remote business doesn’t have a physical address, hiring a registered agent service is your best option. The Registered Agent Service will serve as your point of contact with the department, collect essential documents on your behalf and help you remain in compliance.
When running a remote business, finding ways to support your distributed team is important, and when simple screenshots are no longer enough, Team View is one of the best business tools to help give employers remote access to their team’s work and provide support when needed. Team Viewer allows staff members to access one another’s computers if the application is installed on all devices and everyone is provided with the necessary login information. It is a truly reliable tool when business owners need to have secure access to work devices and documents.
Find the right combination that works for you
These are some of the best business tools that remote businesses can use to operate efficiently. The above tools cover all aspects of remote business management, including team and document management tools, as well as various remote support tools. Most remote businesses use a combination of the above-mentioned tools or others like it. It’s all about finding the right tools that work for you, your team, and, of course, your budget.
In this article, we going to see the benefits of why you need to use good work management software for your team.
Are you aiming to increase the productivity of your team? Are you planning to make your business operations more efficient? You may want to make some improvements to how your business operates, but you don’t know where to start? So, if your answer is yes, read on to find out how you can do it.
If the goal is to minimize risk, manage the projects better, improve communication and collaboration, or reduce the total cost per project, the use of work management software can be very beneficial. No matter how complex the projects are and what level of communication you need, a team and work management software solution will help your team members stay connected.
Here are some other benefits of why you need to use good work management software for your team.
1. Complex Project Management
Work management software can help you seamlessly manage even complex project planning. You can also track projects and use them to make task lists and sub-task lists to ensure that your projects are done accurately in one go. That’s not all of it! Work management software makes it easier for project managers to assess the overall status and progress at each milestone and also to measure the productivity of each resource and team. You can also track nuances like team communication, timelines, and budget.
2. Simpler Allocation and Scheduling
Team and work management software make your life simpler to a large extent. Particularly when you have to assign or schedule resources for multiple projects. If you need to allocate one resource to a big project or identify three highly skilled programmers for a software development task. Whatever the project or resource needs, work management software will have you covered.
Take Restyaboard, one of the leading management software available today. It comes with drag-and-drop functionality, is highly configurable, and helps you plan and make changes in your projects easily.
Without comprehensive work management software, you could face low work-efficiency, and therefore your team could lose valuable time. Also, it would be difficult to track how much work has been done so far. It would be difficult to evaluate the performance of your team or bill customers for the tasks that have been completed.
Most work management software solutions also have an integrated task list that allows you to add all of your upcoming tasks and also get reminders of upcoming deadlines. Project managers can also assign and delegate tasks to their team members and notify each of the same. Some software management solutions also allow you to create shared tasks.
For example, if a resource gets a new task in their to-do list, they may also assign a portion of it to other colleagues. Finally, this tool provides time trackers to monitor the amount of time spent on daily activities.
4. Agile Development
The benefit to having work management software is not only to organize your teamwork but also to build an agile team. Without a comprehensive application of team management, the team will find it difficult to improve their performance and produce valuable results. Also, you won’t have a way to measure the completed work or assess the overall performance of the team accurately. But by using the right agile work management software, organizations can easily add all their upcoming tasks and prioritize them, based on their business needs. You can also assign tasks to various team members, share tasks between colleagues, and evaluate the time spent on tasks to calculate the productivity of your team.
In addition to several resource scheduling and project management benefits, work management software significantly improves team collaboration. Project managers usually assign individual tasks from a bigger project to their team. Whereas management software provides a way to collaborate on various projects by deliberating on tasks, their deadlines, completed vs. outstanding work, any dependencies, etc. Therefore, your team would collaborate in a much better manner, leading to more efficiency, profitability, and success.
6. Shared Calendar and Event Scheduling
The leading work management software solutions always have a shared calendar. You can use this team calendar for scheduling team meetings and other such activities for clients and business partners. Also, you’ll know when any of your team members are away from the workplace, making it easier to schedule meetings that suit everyone. What’s more? If you want to book meeting rooms for an upcoming meeting in advance, you can find management software that has a calendar and let you book a variety of resources, including meeting rooms in your office.
7. Automated Meeting Scheduling
Another key feature of the calendar is the automated meeting scheduling. Instead of lengthy email correspondence with your business clients, you can easily fix a suitable meeting time in just a few clicks. Whenever you need to suggest multiple meeting times to your client, simply pick multiple time slots in your calendar. Your meeting invites the proposed times to be sent automatically to the customer who, in turn, will choose the appropriate time from the times you have suggested. After confirmation, both parties will receive a confirmation email and the meeting and event will be added to both calendars.
8. Enhanced Communications
Work management software also provides project managers with a better view of the current status and activities that are taking place around them. Nowadays, the best management software comes with collaborative features along with shareability options. This helps the teams to manage clear communication and effective collaboration. The workflow is also becoming much smoother.
Restyaboard – The Best one for a Work Management Software
Restyaboard is the best team and work management software for entrepreneurs, business leaders, and project managers alike. Restyaboard helps you manage your time wisely and be the brace for success. Using this best management software, you can manage, automate and optimize your resource planning. It also helps you monitor multiple projects; track time and handles leave management – all at once. If you need to generate insightful reports right from the planning stage to the delivery or review process, this tool is your best bet. Get in touch today for a free trial and check out all the benefits of it yourself.
In this article, we going to see the 5 important Project Management Skills for every Project Manager must-have.
With the sudden change to remote work forced as a result of the outbreak of COVID19, the need for effective project management has increased significantly. This has increased the responsibilities a project manager usually handles.
Handling a remote team and coordinating multiple projects becomes challenging when the project manager has to work on specific deadlines. To achieve all this and ensure quality results, the project manager must have certain project management skills.
Here are five important project management skills a project manager must have:
1. Time Management Skills:
Time management skills are a must for any project manager to effectively handle multiple projects without delaying them. Effective project managers use project management tools to manage tasks well and deliver projects on time.
The best project management software comes with in-built time tracking tools to help managers understand exactly how much time a certain task takes. This helps to create a clear timeline for team members to achieve the project goals within a given timeframe.
A project manager needs to be able to perform multitasking effectively without confusion within the team. This needs strong organizational skills to prioritize tasks. Keeping all aspects of a project organized means designating tasks and documenting processes for future reference.
Organizing the workflow for best results is crucial to ensuring the processes run smoothly. Without organizational skills, the team will not be able to prepare and deliver work successfully. They may also find it difficult to face any unexpected challenges.
3. Leadership Skills:
Project managers assign tasks to a team that is working towards a common goal. To lead and motivate a team, a project manager must show strong leadership skills. They are vital to ensuring that everyone is motivated and performs to the best of their abilities.
Leadership skills come with the responsibility of setting goals for every team member and ensuring that they are accomplished faithfully. This makes it essential for a manager to walk the talk and not just dictate. While leadership skills come with experience, project managers must keep giving their sincere effort towards learning it.
4. Interpersonal Skills:
Often known as social skills, interpersonal skills allow managers to communicate with their team members and develop strong working relationships. These skills test the manager’s ability to deal with a social environment through verbal and non-verbal elements.
Interpersonal skills are essential for a project manager to build a healthy working atmosphere. They require personal interaction as each team member is different from the other. These skills also help to promote collaboration among team members leading to a united workforce.
Having risk management skills means being able to foresee, analyze, and mitigate the effects of a risk that could adversely affect an organization’s financial situation or reputation. A manager must possess risk management skills to combat all possible risks that their team could face during a project.
Having risk management skills means being able to predict, analyze, and reduce the probability of a risk that may adversely impact the financial condition or reputation of an organization. A manager must have risk management to combat all possible risks that the team will face during the project.
Conflicts in a team are inevitable. Apart from all the skills mentioned above, the project manager must also have conflict management skills to ensure that remote team members work together and deliver quality work. It ensures that the project is performed from beginning to end with more efficiency.