Top 10 Kanban Tools in 2019 (Trello Alternative)

Trello is one of the well-known tools available on the market today for Kanban project management. It offers a free version. But if you need additional features or integrations that don’t come with a free version, you’ll have to pay for those “Power-Ups.”

Before you sign up for something that doesn’t really serve your needs, it pays to look at alternatives to Trello. There are plenty of competitors are available on the market for Trello.

Let’s take a closer look at Trello, its Kanban system, and the best alternative Trello Kanban apps on the market.

Trello

Trello is a Kanban-based collaborative software. It helps you with cards on boards to handle tasks. It is renowned for being highly user-friendly, allowing users to start in just a few minutes and offering tools and functionality that are straightforward, easily understood.

Trello used for:

  • Project Management
  • Workflow Management and Automation
  • Task Management
  • Time Tracking
  • Event Planning
  • Product Planning and Roadmapping
  • Website and Blog management
  • Organizing files or digital collections
  • Hiring and Onboarding employees
  • Storing and Sharing files

Is Trello open source?
Trello is a SaaS source that is open. Trello-like open source alternatives include Restyaboard, Taiga, Kanboard, Wekan, and TaskBoard.

Cost of Trello

  • Trello offers a free, usable lifetime plan
  • Business Class plans – $9.99/user / month
  • Enterprise plans –  $20.83/user / month for 100 users

The price decreases with more users (Trello Enterprise plans cost $5.92/user/month with 5,000 users).

Is there a Trello Windows app?

Trello project management software works on all web and mobile phones, offering Android and iOS mobile apps as well as iOS and Windows desktop apps.

Is Trello based on Kanban?

Trello collaborative software is based on the Kanban method, using Kanban boards, cards, and swimlane structures that are typical of the Kanban method.

What Is Kanban?

Kanban is a method of project management and workflow based on a work management system developed in the 1960s at Toyota production facilities. The Kanban method allows you to minimize multitasking, streamline your progress efficiency work, and improve the speed and quality of the work that your team produces.

What Makes A Great Kanban Tool?

You can focus on your priorities with the right Kanban board software, keep your team in the loop about what’s going on and what’s coming up, and you can control a steady workflow, especially in output-heavy environments such as production, agencies, support and maintenance.

Kanban software is often used to manage agile development, thanks to swimlanes, activity streams, charts, cards and a range of features that help you visualize and manage your workflow.

For this analysis, I evaluated Trello’s best alternatives, using this simple Kanban tool criterion to rate each software:

User Interface: Most apps like Trello look like Trello with a clean, easy-to-understand interface. However, I give higher scores to tools that offer the most beautiful UI.

Usability: I looked at the simplicity of training and mastering the code. To be honest, with such simple workflow apps, the competition is pretty fierce. Inherently, the Kanban method is simple and intuitive — and fortunately, most of the software is also. I therefore give priority to tools that go the extra mile in terms of usability: offer training resources, templates, and videos that help you to easily immobilize yourself.

Features & Functionality:

Kanban board: organize your cards with work-in-progress limits, swimlanes, sub-columns, “to-do”, “in progress” and “done” column categories, tasks with checklists, attachments, multiple members and time tracking.

Kanban cards: Assign checklist and attachment tasks, provide different views, the ability to link tasks, add task hierarchy to help define cards in cards and assign resources, and provide templates for Kanban cards.

Analytics and Reports: pull and create reports.

Automation, Business rules, and IFTTT: customize the workflow to suit your environment.

Integrations: If you’re using Trello for project management and you’re looking for an alternative, if you’re using it, you’ll probably want something that integrates with Google Apps (Calendar, Google Drive) and/or time tracking software. I factor in the integrations that are most frequently needed when evaluating the tools.

Value for $: I use the Trello value as a yardstick for calculating other devices at $9.99/user / month. Do they offer more value for the same price or less? I also provide higher scores for transparent, clear and flexible pricing tools.

Best Kanban Software (Trello Alternative) available in the market are

  • ZenHub
  • Clarizen Go
  • Taskboard
  • Kanboard
  • Kanbanize
  • Wekan
  • Kanban Tool
  • Taiga
  • Trello
  • Restyaboard (Winner & Our Choice)

10. ZenHub

Great alternative to Trello for development teams that want a tool built to work directly in the GitHub environment.

ZenHub is designed to work in a GitHub environment and is promoted as such as a way for GitHub-based teams to manage tasks without interrupting their workflow.

ZenHub is a user-friendly and workable alternative to Trello, with data migration, automation of workflows, and integration with other tools.

ZenHub is the sensible choice if you are using GitHub. Not only is it likely to be familiar with your developers, it can save your team a lot of time theoretically by eliminating the need to jump in and out of GitHub in order to manage tasks in third party tools.

Zenhub costs $5/user / month and is available for 14 days in a free trial version.

9. Clarizen Go 

Fully functional, flexible PM tool that can be easily configured to support kanban and agile methods

Clarizen Go is an automation software platform for enterprise-grade professional services. Even though it’s not just a Kanban panel, I’m thinking about this tool because it’s a good choice if the reason you’re looking for an alternative to Trello is because you want something tougher. Using Clarizen Go can remove the need for a handful of tools and may help better manage a wider range of your business processes than Trello would.

The real focus of Clarizen Go is to make projects happen more quickly with time-saving workflows. It’s a great project management tool if you have lots of repeatable projects that require repeatable processes because the automation of the workflow is quite flexible and powerful.

It covers, without breaking a sweat, the PPM basics of task lists, schedules, docs and files, communications and reporting. The project planning tools of Clarizen Go are a powerful combination of usability throughout the project planning, implementation and control. Project workflows, a full-featured database, schedule and task management tools are included in scheduling, with project and portfolio optimization so you can easily and quickly match projects with business goals.

For project execution, Clarizen Go helps everyone on the team to be matched with a dashboard that enables teams to work together together and see how their input fits into the larger picture – from project schedule and goals to plan, project discussions, and report sharing.

Instead of making educated guesses, project managers can make accurate data-based decisions that align project selection and investment with major picture priorities. It takes a few clicks to change tasks and schedules, and project managers may run hypothetical scenarios to proactively see the effect of resource changes before they go live and alert end users to any changes to their workload through their personal dashboard. Clarizen Go provides real-time insights into all available resources, schedules and tasks because resource scheduling is built-in.

Clarizen Go has some really strong integration solutions out of the box that should be considered if you already have other business-critical systems in place. You can combine Clarizen Go’s power with other business tools including Jira, SharePoint, Tableau, Salesforce, and Intacct, among others, with an App integration subscription so you don’t have to play around with your own API. As well as the possibility of enterprise tool integration, Clarizen Go has an App marketplace to add additional features to the system including helpful add-ons such as active directory sync, Excel reporting integration and priority automation – many of which are free.

Clarizen Go costs from $60/user/month and offers a free trial.

8. TaskBoard 

MIT licensed and written in PHP.

TaskBoard is an easy-to-install PHP framework on an existing web server with a collection of functions that make it easy to use and manage. Installation is as easy as unpacking your web server files, running one or two scripts. Options for building a board include adding the columns you want to use and choosing the cards ‘ default color. You can also delegate users to boards so that only the boards they need to see are seen by others. User management is lightweight, and the server is located in all accounts. For everyone on the server, you can set a default board, and users can also set their own default boards. These options can be useful if somebody works more than others on one board.

Additionally, TaskBoard allows you to create automated actions that are actions taken on user task changes, rows, or card categories. While TaskBoard is not as strong as some other kanban apps, you can set up automatic actions to make board users ‘ cards more accessible, simple due dates, and automatically allocate new cards to individuals as required.

The cards are very plain. We do have end dates and a point area while they don’t have a start date. Points can be used to estimate the required time, effort, or just overall priority. Using points is optional, but it’s a really handy feature if you use TaskBoard for scrum planning or other agile techniques. Users and categories can also filter the view. This can be useful for a group with many work sources, as it helps a team leader or supervisor to access status data regarding progress or workload of an individual.

If you need a kanban board that is relatively lightweight, check out TaskBoard. It installs fast, has some nice features, and is easy to use. It is also sufficiently flexible to use for development teams, personal task tracking, and much more.

TaskBoard is Open-Source and free.

7. Kanboard 

Free and open source Kanban project management software.

Kanboard is a free, open source Kanban system that is outstanding in its simplicity of installation and use as well as in its depth of features. Kanboard requires PHP 5.3.7 or higher on Apache or Nginx together with the PHP extensions mbstring, gd, and pdo sqlite (Kanboard uses Sqlite by default but can use either Mysql or Postgresql).

Installation is as simple as uploading and running the script (not to mention changing the default password of the administrator) and configuring the system. CSS allows you to customize the whole look and feel.

The default view shows all the projects they are part of as well as their tasks and subtasks for a logged-in user. There is also a schedule detailing all the tasks that are “Work in Progress” and an activity stream tracking all system changes.

Kanboard has a simple user management system that only allows two user types; regular users and administrators. You may add time zones and languages to users (it currently includes position for 18 languages) and create a default plan.

The Kanboard interface allows you to move tasks by drag-and-drop between columns and you can define column titles and categories for tasks on a project-based basis and restrict users to have only one subtask in progress if required. You can also allow subtasks to track time.

You can add subtasks, notes, documents and images to Kanboard tasks, transfer the task to another project, build subtasks, close tasks and subtasks, and delete tasks from projects. Every activity involving a task or subtask is monitored and documented to provide an audit trail of exactly how the process is being used. Kanboard also supports “swimlanes,” horizontal rows that split the board into groups like divisions, roles or individuals.

You can share a project board with outside people (non-users) and there is even automation that allows you to set up automatic event-based changes to the task assignor, colors, or task categories and sub-tasks. Add to that analytics and integration with Github, Bitbucket, Gitlab, Hipchat, and Slack as well as email notification, multiple authentication systems (LDAP/ActiveDirectory, Google, Github and Reverse-Proxy) and a Json-RPC API and Webhooks to create tasks from an external software along with a command line interface and you have an amazing Kanban system that is efficient, elegant, and  simple to deploy. 

If you haven’t explored Kanban as a tool for project or process management, this may be the lowest cost, lowest drag, and most elegant way you can try it out.

6. Kanbanize 

Kanban digital project management program to coordinate and track the workflow

Kanbanize is one of Trello’s best alternatives on the market, easily. Kanbanize is an agile project management program for cross-functional teams and multi-project environments, created by an agile company for agile teams.

Its automation engine is something great about Kanbanize— you can create hooks that trigger actions when certain events happen. By automating processes, this helps you save time.

One of the platform’s latest features actually gives you the flexibility to build entirely different workflows on a single Kanban board, which is quite unique. While allowing the tasks to flow through their respective custom workflows, you can see everything on one board. They also have a powerful analytics panel to observe the trends of your workflow, such as cycle time and task distribution. There’s a time-tracking function, too.

All in all, this is an easy-to-use bug-free application providing great visibility. In fact, the only drawback I can see is that it’s not available offline and it’s a bit complicated how they price the product.

Kanbanize comes with pre-constructed integration with popular email tools, Google Drive, Dropbox, GitHub, Jira, and other tools.

Kanbanize costs 1-15 users from $99/month (so it’s between $99 and $6.60 per user per month anywhere).

5. Wekan

An open source (free) kanban board.

Wekan, an open source kanban board that you can run locally or at your preferred service. Wekan offers a lot of the same features as other Kanban apps, such as building boards, lists, swimlines, and cards, dragging and dropping between lists, assigning members, marking cards, and doing pretty much all you’d expect from a modern kanban board.

It is the built-in rules that distinguish Wekan from most other kanban boards. While most other boards support email updates, Wekan allows you to set up triggers for cards, checklists, and labels when taking action. Wekan can then switch cards, change tags, add checklists, and send emails.

It also supports Docker, ensuring that running on a server on most servers and desktops is reasonably straightforward. Ultimately, if you want yourself to run a nice kanban board, Wekan has you covered.

Wekan is totally open and free. There is no monthly fee. However, you have the option to pay for that if you plan to use it for your organization and need a Commercial Support and fixed major bug.

4. Kanban Tool 

Project management tool with online Kanban boards collaboration in real time

This tool named after Kanban’s concept provides a user-friendly, visually appealing interface to collaborate with teams. While it does not offer a complete suite of project management features, it offers ample tools to ensure that it can be used by any kind of team.Similar to Trello, “Power-Ups” upgrades allow additional features to be accessed by users. This is a lightweight tool with easy onboarding compared to other tools and a relatively low cost.

Kanban Tool has a more focused set of core kanban features on one end of the kanban tool spectrum. This is a reliable tool for teams who want “more kanban and less frills”.

Kanban Tool costs $5 per user per month. It also offers a free version of its various paid versions limited to 2 members and 2 boards, as well as free trials.

3. Taiga

An open source project management tool with focus on usability.

Taiga is an agile project management platform on-site and cloud-based for small developers, designers, project managers and other practitioners of methodology. Applications include collaboration with the project, bug tracking, reporting, time tracking and task management.

It includes agile customizable features such as boards and backlogs from Kanban. It allows user stories and sprints to be tracked. By assigning a person to them, it allows users to monitor and fix problems. The app ‘ Wiki ‘ provides users with a room for project documentation where they can add, modify and upload wiki pages and related documents. It provides Webhooks, GitHub, GitLab, Bitbucket and Gogs compatibility.

Mobile application for iOS, Android and Windows devices are offered. Support is offered via FAQs and support pages. 

Taiga has a free plan that includes unlimited public projects, 1 private project with up to 3 members and 300 MB storage space on the private project. The Premium package is based on owned ventures at $7 a month per single member ($5 if charged annually).

2. Trello

Widespread Kanban software that offers online Kanban boards both paid and free.

We couldn’t leave Trello out of this list as one of the best Kanban tools on the market. So even if you’re looking for an alternative to Trello, you can use this Trello review as a point of comparison as you explore the options.

This tool is widely used and has integrations with Salesforce, Slack, GitHub, Google Drive, Evernote, and many other platforms and apps made available through “Power-Ups” upgrades. By integrating Trello with IFTTT, you can configure your own automated flows (e.g. when a new GitHub bug is detected, Trello creates a card automatically).

The advantage of this configurable approach is that it is lightweight and highly customizable. On the other hand, it requires you to be able to think clearly and set up your automated process instead of choosing from a list of pre-configured business rules.

The only thing we consider a downside of this tool is the lack of expenses and time tracking, although this deficiency can be solved by an integration.

This is a great tool all around, and it has the added benefit of popularity. Onboarding Trello is so much simpler because it is probably familiar to many of your team members.

The cost of Trello is $9.99/user / month. There’s also a free version with limited functionality.

1. Restyaboard  (Winner & Our Choice)

Written in PHP and is freely distributed under an Open Software License.

Restyaboard is a business-rich, open-source application designed to track and visualize the project’s progress. Using a simple and familiar task-based card format, users can combine Trello, Asana, Github, Kantree.io, Pipefy, Taiga, Taskwarrior, and Wekan boards into a single glass table.

Other features include calendar synchronization, version tracking, two-factor authentication, the ability to define offline user roles and work, and flexible viewing options for nesting comments, expanding cards, or lists of color code. While these are some of the app’s prominent features, Restyaboard has many use cases that enhance productivity in the workplace.

Restyaboard is an extensible network that can be securely shared with groups outside the enterprise – governments, clients, vendors, etc. Users can easily and safely share links and attachments on projects with security features and roles-based privileges. Due-date features allow you to implement and change deadlines, with Google Calendar synchronizing tasks automatically. And whether you work independently or as part of a team, collaborative features can be used to store ideas, start discussions, so find new solutions to problems.

You can create cards that are color-coded, templated for faster production, and customized with notification settings for fast and accurate planning and execution. Flexible organizational options allow you to create a card for each blog post or articles batch–or store it all in one card. You can also add post themes, keywords, and specifications for backlinks, and keep up to date with your content calendar. With the incorporation of Google Docs, writers can share the link in the card where stakeholders can directly attach comments to the report or cowrite with multiple authors.

The review features are tailored for both content creators and designers, allowing multiple team members to review tasks at once and minimizing the likelihood of errors. Users can comment and edit copies, and designers can share multiple mockups for revision feedback and rounds. Prior to being released or shared with a client, primary stakeholders must polish and authorize deliverables.

By using a single card for each purpose of your email marketing strategy, you can add a mailing list to a single card, the email copy, images to be used, and the design or code of the newsletter to ensure that all assets are stored in one place. To speed development cycles and retain product continuity, every project can be templated and repurposed.

Teammates may provide input to the corresponding project cards once a project is complete. Encourage them to discuss what went well, what didn’t work, and how to continue improving processes. These retrospectives lead to continuous improvements and enable local and distributed teams to provide feedback and contribute to projects, regardless of where they are in the world. In addition, looking at the comments of colleagues can encourage shy people to add their insights to the cause.

Restyaboard was designed to expand and currently offers many integrations of applications and widgets to help automate functionality – like Slack and GSuite. They already have an integration method and add new resources to this list on an ongoing basis.

Restyaboard core features are free for lifetime and it can be used by unlimited users. 

 Summary:


 No Software Free Option Price Overall Score WebSite
 1 Restyaboard Open source Free core features 9.9 Check out Restyaboard
 2 Trello Freemium From $9.99/user/month 9.3 Check out Trello
 3 Taiga Open source From $3/user/month 8.8 Check out Taiga
 4 Kanban Tool Free 14-day trial/ free version for up to 2 users From $5/user/ month 8.5 Check out KanbanTool
 5 Wekan Open source Free 8.2 Check out Wekan
 6 Kanbanize 30-days free trial From $6.60/user/ month 8.0 Check out Kanbanize
 7 Kanboard Open source Not provided by the vendor 7.7 Check out Kanboard
 8 TaskBoard Open source Free 7.4 Check out TaskBoard
 9 Clarizen Go 30-days free trial From $60/user/month 7.0 Check out Clarizen Go
 10 ZenHub 14-day free trial From $5/user/month 6.7 Check out ZenHub

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